this ppt covers on how a board meeting is conducted which includes all the laws as per indian companies act 1956

1. BUSINESS LAW
PRESENTATION

2. We would like to express our special thanks of gratitude to our Professor Mr. Vinit
Pandit as well as our Principal Dr. Mr. Annasaheb Khemnar who gave us the
golden opportunity to do this wonderful project on the topic Conduct Of Board
Meeting, which also helped us in doing a lot of Research and we came to know
about so many new things.
We are really thankful to them.
We are making this project not only for our marks but to also to increase our
knowledge .
THANKS AGAIN TO ALL WHO HELPED US.

3. GROUP MEMBERS
ROLL NO. NAMES
1114 Deepali Akula
1124 Swapnil Bhutkar
1134 Akshay Jadhav
1144 Midhat Khan
1152 Varsha Pathak
1154 Revati Pawar
1164 Ashwin Shetty
1194 Pratisha Solanki

6.  Formal meeting of Board of Directors
 Must be held at least once in every three months
 Considers Policy Issues and major problems
 Presided by a chairperson

7.  Issue and allotment of shares
 Calls on shares
 Forfeiture of shares
 Surrender of shares
 Issue of debentures
 Formulation of general business policies
 Recommendation of risk of dividends and distribution of
dividends
 Filing of various documents and returns with registrar

8.  Board of directors
 Board Secretary (Chief Financial Officer)
 Officer ( Senior executives)

9. LATE SHRI DHIRUBHAI AMBANI
FOUNDER CHAIRMAN
SHRI MUKESH
AMBANI
M.D CHAIRMAN
SHRI NIKHIL
MESWANI
EXECUTIVE
DIRECTOR
SHRI PAWAN
KAPIL
EXECUTIVE
DIRECTOR
SHRI HITAL R
MESWANI
EXECUTIVE
DIRECTOR
P.M.S PRASAD
EXECUTIVE
DIRECTOR
SMT NITA
AMBANI
EXECUTIVE
DIRECTOR

10. 1) AUTHORITY TO CONVENE – Chairperson of board meeting
2) NOTICE OF BOARD MEETING
3) Contents : Time, date, place of meeting & agenda
 Should be given in writing to every director, a fortnight before
 Officer whose duty is to give the notice, if fails to do so, shall be
punished with fine
 If notice is not given to every director ; meeting is invalid
 Notice of adjournment : the notice of first meeting holds good for
all adjournments

11. (Name of Agency)
Board Meeting Agenda
(Month Day, Year)
(Location)
(Planned Starting Time to Ending Time)
Activity
Minutes from previous meeting
Chief Executive's Report
Finance Committee's Report
Development Committee's Report (nonprofit)
Board Development Committee
Other Business
- Old
- New
- Announcements
Roundtable Evaluation of Meeting
Review of Actions from Meeting
Adjourn
Frequent reasons for poor board meetings: insufficient time to review materials before the meeting,
insufficient member participation and poor time management during the meeting.)

13. 3) TIME AND PLACE OF BOARD MEETING
 Place convenient to the directors
 Time – in working hours or outside the business hours even on a public holiday
(unless ARTICLES OF ASSOCIATION PROVIDE OTHERWISE)
4) AGENDA OF BOARD MEETING
 Notes on routine items
 Notes on special/ important items
 Mention the resolutions to be passed
 Reports on the working of the company
 Approval of capital projects
 Matters calling for major policy decisions

14. 5) MINUTES OF BOARD MEETING
 Maintain a separate book
 Preparation of minutes
 Important statutory requirements
 Signing of minutes of Board Meeting
 Alteration in minutes
 Minutes should be kept at the registered office

15. 6) QUORUM OF DIRECTORS
 What is a quorum?
 If quorum is not met, then what?
 Quorum for the Board Meeting – 1/3 of total strength of board of
directors
 Quorum at a Board Meeting must be uninterested quorum

16.  Objectives
 Appointment of Chairperson and Board of Directors for a
stipulated period
 Initial directors approve governing documents
 Make resolutions

17. End the meeting
Unanimous vote
If there is no further discussion – ask a board member make a motion to adjourn
Ask members to discuss any unfinished business from previous meeting
Write down any objections
Ask members to vote
If not – make a motion
Ask the members if they have any questions
Ask various departments to give their reports
Alteration in minutes
Read the minutes
Sign the attendance sheet
Announce the call of order
Prepare ahead of time

18.  www.wikihow.com
 www.pixelsweatshop.com
 www2.lib.udel.edu
 www.ksnlaw.com
 www.streetdirectory.com
 smallbusiness.chron.com
 www.companylawsolutions.co.uk
 www.ehow.com
 https://www.sc.com/ug
 www.caclubindia.com
 www.legalserviceindia.com