The document compares and analyzes various project management software tools available on the market. It provides an overview of Primavera, a comprehensive enterprise project management software, and compares its features to Microsoft Project. It also explores free and open source alternatives like Asana, Wrike, and Bitrix24 that could potentially substitute Basecamp, in use at the University. The document recommends Microsoft Project and Basecamp for their cost-effectiveness for the University's needs but introduces students to other tools as well.

1. GA Project, Fall 2017
Comparison and Analysis of Project Management software(Tools)
available in the Market
Rajeev Rathore, Graduate Research Assistant, Graduating Senior
MBA&MS-Analytics & Systems

2. Agenda
Objective(s) and Methodology
Industry Snapshot
My Research, Observations and Recommendations

3. Project Management Software
Objective
To look for-Project Management Software(Tools) available as substitute to
1. MS Project 2. Basecamp(open source)
Methodology
-Comparison of product reviews(Industry people) and features to build list
-Available > 200 nos. of project management tools available in the market
to buy/open source
-Analysed-52 nos. of project management tools
-Shortlisted 5 nos. tools for our purpose

4. Project management software
A software that provides an overview of the goals, resources, and
processes for projects. Project management software is often used as a
tool for project communication, creating workflows, and aiding with
specific project management techniques, like Agile or Waterfall.

5. Industry Snapshot

7. Project Management software in use

16. Comprehensive Project Management Features Color Matrix
Yes
No
Microsoft Project Basecamp
Project and Task Management
Create Task List
Sub-Task Hierarchy (collapse/expand)
Task Dependencies
Gantt & Calendar View
Custom Reports Across Projects
Resource Management & Scheduling
Online Collaboration
Share Online
Change Notifications
File Attachment on Any Task
Discussions on Any Task
Flexibility
Create Custom Fields
Templates for Mkt, Sales, HR, IT, Ops...
Conditional Formatting
Sort, Hide, Filter Task Columns
Native Android & iOS Apps
Academic License NO YES
Free Trial NO YES
Earned Value Management YES NO

17. Primavera(Oracle)
S.No Particular Primavera
1 OwnershipOracle
2
What is it?
Primavera is an enterprise project portfolio management software. It includes project management, product
management, collaboration and control capabilities, and integrates with other enterprise software such as Oracle and
SAP’s ERP systems. Primavera was launched in 1983 by Primavera Systems Inc., which was acquired by Oracle
Corporation in 2008.
3
Top
Features
High Performance Project Management
handles large-scale, highly sophisticated and multifaceted projects(Construction and architecture projects)
Organize projects of up to 100,000 activities with unlimited resources and an unlimited number of target plans
Plan, schedule, and control large-scale programs and individual projects using the interactive Gantt chart.
Balance resource capacity
Plan, schedule, and control complex projects
Allocate best resources and track progress
Monitor and visualize project performance versus plan
Conduct what-if analysis and analyze alternative project plans
4
Types of
Softwares
Primavera P6 Enterprise Project Portfolio Management
Primavera P6 Professional Project Management
Primavera P6 Analytics
Primavera Portfolio Management
Primavera Contract Management
Primavera Risk analysis
Primavera Inspire for SAP
Primavera Earned Value Management
Primavera Contractor
Primavera Unifier
XER format[edit]

18. Comarison between Microsoft project and Primavera
S.No Particular MS Project Primavera
1Multiple User Access No Yes
2Baseline 11Unlimited
3Progess and status
Microsoft Project requires the development of
filters to allow for the selection of activities
requiring status
Primavera P6 offers a feature called Progress Spotlight.
This Progress Spotlight highlights activity table rows in
yellow if they are due any status in the next period (day,
week, month, quarter or year
4Issues and Risk
Microsoft Project lacks a feature for tracking
project issues or risks.
Primavera P6 can record issues and risks against a project,
WBS element or activity.
5Web Support No wbsupport options
Primavera P6 plans, documents and other information can
be converted to HTML directly from the software
6Steps This capability is not available in Microsoft Project.
The Steps feature in Primavera P6 allows you to create sub-
activities (steps) of an activity; effectively a to-do list for
discrete progressing. Each step has a weighting that can be
used to drive % complete for an activity as the steps are
marked off as completed. The additional P6 Step Template
allow this feature to be used for common processes that
appear often among projects

19. 7Expenses
Microsoft Project doesn’t have this
capability.
In addition to resource costs, Primavera P6 allows
planned, remaining and actual project expenses
(training, travel, ODC) to be entered at the activity
level.
8Custom Fields yes yes
9
Multiple Activity
Relationships
Only one relationship can be craeted
between two activities
Multiple relationships can be created between two
activities
10External Relationships
Microsoft Project uses a special feature
called Links Between Projects to achieve
inter-project dependency modeling.
In Primavera P6, multiple projects can be opened at
one time for editing. This allows for relationships to
be established between activities in different
projects when inter-dependencies exist using
identical techniques to assign the relationships.
11Project Website
This website feature is not present in
Microsoft Project without using Project
Server
Primavera P6 can create a comprehensive website
comprising of all the project details including
activities, resources, reports, risks, issues, WBS, and
anything else that a user can define.
12
Multiple project
creation and Tracking Yes
Primavera P6 capabilities extend beyond this to
include multiple project tracking, multiple project
or WBS comparisons, cost and units calculations.
13Discussions no threaded discussion with team
Options of threaded discussions with team
members

20. Substitution for Basecamp
Exploring top 5 Free and Open Source Project Management Software
Applications and looking for a substitution for Basecamp in-use at present
at UB (if any of these tools gets proved better)
• Asana
• Wrike
• Bitrix24
• Freedcamp
• Orangescrum

21. About five software(s) (comparison to Basecamp)
These five software/s listed above have been selected based on:
• Number of allotted users
• Available project management functionality
• Industry Reviews and my review of these 5 software
• Storage capacity
• Ease of use
• Relative “wow” level to the rest of the industry

22. Observations
After studying the various project management tools, I found that these tools help in
achieving following while managing projects-
- Easy Planning
-Efficient Task Management
-Seamless Team Workflow
-Shared Documents, Calendars and Contacts
-Precise Project Tracking

23. Observations(cont’d)
These are some of the most important reasons why we rely on project
management tools. Utilizing the latest technologies currently available maximizes
the performance of project teams. The whole workflow becomes improved, as
people can collaborate on a variety of tasks. This leads to a significant improvement
in productivity, which leads to higher profits in the business world. High quality in a
short time-frame, that’s what businesses want to achieve. Rely on project
management software to get this done.

24. Recommendations-About Primavera and others (Comparison to Microsoft
Project and Basecamp)
-Microsoft Project and Basecamp-compliment each other.
-So, when a company doesn't have the money to invest in either
Microsoft Project Server or Primavera, combining these two products
works.
-Primavera is an industrial strength, heavy duty, expensive project
management ERP system.
-Standalone Microsoft Project cannot compete with Primavera.
-Microsoft Project (small) --> Microsoft Project Server (medium) -->
Primavera (large).
-Price:low-medium-high

25. Recommendations(cont’d)
-Considering UB's cost constraints-MS Project is the way to go since we
already have a site license.
-Introducing students to Microsoft Project and Basecamp "backs us
into" the collaboration and the key PM tool features so it is acting as a
reasonable stopgap.
-For UB, academic licence is the key, so Asana and Bitrix 24 are the
tools for UB, if academicians want to give exposure of other tools as
well

26. References
• https://www.g2crowd.com/compare/microsoft-project-server-vs-
oracle-primavera
• https://www.capterra.com/p/124576/Microsoft-R-Server/
• https://www.capterra.com/search?utf8=%E2%9C%93&search=primav
era
• https://www.capterra.com/search?utf8=%E2%9C%93&search=MS+pr
oject
• https://www.capterra.com/p/113540/Bitrix24
• https://www.capterra.com/p/120550/Asana/
• https://www.capterra.com/p/76113/Wrike/