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Microsoft word


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Basic Information on MS Word

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Microsoft word

  1. 1. Michael C. Mabalay Mentor
  2. 2. Starting Word1. On the PC, select Start, Programs, and Microsoft Word from the Start list. 2 Double- click on the icon of any Word document. Word documents can be anywhere. Word opens with the selected document already loaded.
  3. 3. Exploring the Word InterfaceComponents of the Word WindowBesides the usual PC window components (close box, title bar, scroll bars, etc.), a Word window has other elements, as shown in the following figure.
  4. 4. Component Functionality or Purpose of the ComponentMenu Bar Contains File,Edit, View, Insert, Format, Tools, Table, Window and Help menusStandard Contains icons for shortcuts to menuToolbar commands.Formatting Contains pop-up menus for style, font, and fontTool Bar size; icons for boldface, italic, and underline; alignment icons; number and bullet list icons; indention icons, the border icon, highlight, and font color icons.Ruler Ruler on which you can set tabs, paragraph alignment, and other formats.Insertion Point Blinking vertical bar that indicates where text you type will be inserted. Dont confuse the insertion point with the mouse I-beam. To move the insertion point, just click the mouse where you want the point moved.
  5. 5. End-of-File Non-printing symbol that marks the end of the file.Marker You cannot insert text after this mark.Selection Bar Invisible narrow strip along the left edge of the(Gutter) window. Your mouse pointer changes to a right- pointing arrow when it is in this area. It is used to select a line, a paragraph, or the entire document.Split Handle Double-click to split the window in two (to view different portions of the same file). Double-click to return to one windowStatus Bar Displays page number, section number, and total number of pages, pointer position on page and time of day.Task Pane Displays and groups commonly used features for convenience.Office Assistant An animated character that can provide help and suggestions. There are multiple characters to choose from, and it is possible to turn the Office Assistant off.
  6. 6. Creating and Saving a DocumentOpening and Closing A DocumentTo open a file, select Open... from the File menu. In the dialog box, click on the filename and then on the Open button. If your file is not in the opened folder, click on the down arrow (next to folder name) to see a directory listing. The Up One Level button icon on the right enables you to move up one level. You can then switch to the floppy disk, hard drive or Desktop where the appropriate file or folder is located.
  7. 7. The Standard toolbar Function of commonly used buttonsCreates a new blank document Opens or finds a filebased on the default templateSaves the active file with its Prints the active file - for morecurrent file name, location and print options go to the Filefile format menu and select PrintPrint preview - Shows how the Spelling, grammar and writingdocument will look when you style checkerprint it.Cut - Removes the selection Copy - Copies the selectedfrom the document and places item(s) to the clipboardit on the clipboard
  8. 8. Format painter - Copies thePaste - Places the content of the format from a selected object orclipboard at the insertion point text and applies to other objects or textUndo - Reverses the last Redo - Reverses the action of thecommand, use pull-down menu Undo button, use the pull-downto undo several steps menu to redo several stepsDisplays the Tables and Borders Insert a table into the document,toolbar or make a table of selected textInsert an Excel spreadsheet into Columns - Changes the numberthe Word document of columns in a documentDisplays or hides the Drawing Zoom - Enlarge or reduce thetoolbar display of the active document
  9. 9. The Formatting toolbar
  10. 10. Function of commonly used buttonsSelect the style to apply to Changes the font of the selectedparagraphs textChanges the size of selected text Makes selected text and numbersand numbers boldMakes selected text and numbers Underlines selected text anditalic numbersAligns to the left with a ragged Centers the selected textright marginAligns to the right with a ragged Aligns the selected text to both theleft margin left and right marginsMakes a numbered list or reverts Add, or remove, bullets in aback to normal selected paragraphDecreases the indent to the Indents the selected paragraph toprevious tab stop the next tab stopAdds or removes a border around Marks text so that it is highlightedselected text or objects and stands outFormats the selected text with thecolor you click