This presentation provided the framework for three days of discussion on the FY17 proposed city budget by the College Station City Council.

1. FY16-17 Proposed Budget Review
1
Budget Workshops
August 15-17, 2016

2. Budget Decision Points
 Service level increases
 Proposed Tax Rate of 47.25 cents
 Public Safety Funding
 Roadway Maintenance Fee and funding level
 Capital Projects
 Electric Rate Reduction
 Wastewater Rate Increase
Service level increases to address growth and maintenance needs
Proposed Tax Rate of 45.25 cents
No Electric, Water, Wastewater, Sanitation or Drainage rate increase
2

3. GENERAL FUND
(PAGE 47-107)
3

4. General Fund Revenues
4
Ad Valorem
Taxes
27.56%
Sales Tax
35.19%
Other Taxes
3.89%
Licenses &
Permits
1.92%
Charges for
Services
5.73%
Fines &
Penalties
3.67%
Intergovernment
al
1.00%
Investment
Earnings
0.13%
Other Revenue
5.73%
Utility Transfer
15.06%
Misc Non-
Operating
0.11%
General Fund - Revenues

5. Sales Tax Revenue
FY16 forecast 1.0% higher than FY15
– $26.95 million
FY17 estimate is $27.5 million, 2% growth
5

6. Sales Tax Revenue
6
$15.4
$16.7
$18.0
$19.8 $19.4 $19.3
$20.3
$21.5
$23.1
$24.6
$26.7 $26.9 $27.5 $28.2
0.0
7.5
15.0
22.5
30.0
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16* FY17* FY18*
Millionsof$
Sales Tax Revenue

7. Property Valuations
Certified Value: $7.99 Billion
$849 million, 11.89% increase over last year
–New Value $284 million
–Existing value $565 million
10 year valuations history - pg 44
7

8. Property Tax
Current Tax Rate – 45.2500 cents
Effective Tax Rate – 42.4282 cents
Roll Back Tax Rate – 47.2820 cents
Proposed Tax Rate – 47.2500 cents
8

9. Property Tax
FY 16 change
FY 17
Debt Service 19.3052 0.2280 19.5339
General Fund 25.9448 1.7720 27.7161
Total 45.2500 2.0000 47.2500
Debt Service Fund $15.1 million
General Fund $21.5 million
9

10. Property Tax Revenues
Requires the following steps:
1. Discuss tax rate
2. Vote to increase tax revenues
3. Call and hold 2 public hearings
10

11. Roadway Maintenance Fee
Street maintenance is a top budget priority
Proposed $10.00 for Residential customers
Corresponding fee for Commercial customers
Fee estimated to generate $4,000,000 annual
revenue
11

12. Transfer from Utilities
Electric $8,021,864
Water $1,546,447
Wastewater $1,466,922
Sanitation $730,000
Total Transfer $11,765,233
12

13. Other General Fund Revenues
Minimal changes in other revenue categories
– Other Taxes
– Licenses and Permits
– Charges for Services
– Intergovernmental
– Other Municipal Court Fines
Proposed development fee increase
13

14. GENERAL FUND EXPENDITURES
14

15. Proposed General Fund Department
Expenditures
15
Police Dept
26.71%
Fire Dept
20.87%
Public Works
Dept
15.64%
Parks &
Recreation
Dept
7.36%
Recreation
Programs
4.09%
Library
1.47%
Planning &
Development
Sv Dept
4.90%
Information
Technology
Dept
6.41%
Fiscal Services
Dept
4.78%
General
Government
Dept
7.77%
General Fund - Department
Expenditures

16. General Fund Department Budget
Information
Department Summaries Pages 51-107
– Expense by Category
– Expense by Division
– Position (FTE) Count
– Department Strategic Plan
Service Level Adjustment List Appendix B-1
– One Time
– Recurring
16

17. SLAs and Proposed Projects
Police - pg 52
– Personnel
• 5 Patrol Officers/2 Vehicles
• 1 CID Police Assistant
• 1 Digital Evidence Technician
• Departmental Maintenance Items
• Tactical Budget
17

18. SLAs and Proposed Projects
Fire - pg 58
– CEOC Technology Replacement
– Phase 3 of 3 - Station #6 Staffing (5 Firefighter Positions)
– Equipment & Supplies
– Self-Contained Breathing Apparatus Replacement
(Budgeted in CIP)
18

19. SLAs and Proposed Projects
Public Works - pg 64
– Additional Street Repair Funds (contingent on Roadway Maintenance Fee)
– Pavement Management Assessment
– Traffic Signs & Markings Maintenance
– Warrant/Intersection Safety Studies
– Transportation Improvement Studies
19

20. SLAs and Proposed Projects
20
Public Works (con’t)
– Corrective Facilities Maintenance Increases
– Tree Maintenance Program
– Equipment Purhases
– TX Ave Planter Box Replacement (capital cost budgeted in CIP)

21. SLAs and Proposed Projects
Parks and Recreation - pg 68
– 3 Groundsworker Positions
– CAPRA Reaccreditation
– Equipment Purchases
– PARD O&M Increases
PARD Asset Mgmt Plan Items (budgeted in CIP)
21

22. SLAs and Proposed Projects
Parks and Recreation (con’t)
25% - 100% HOT Funded:
– Various Equipment Purchases
– Pavilion Fans
– Event Bid Fulfillments
– Event Preparation & Related Travel
22

23. Recreation Programs (Pg 70-71)
FY17 Revenue Projection $872,650
Expenditures $3,299,759
– Sports programs $1,194,505
– Aquatics $ 913,407
– Instruction $ 147,824
– SW & Lincoln Centers $1,044,023
– FY17 Estimated Subsidy $2,427,109
23

24. SLAs and Proposed Projects
Library - pg 76
– Library Books
– Library O&M Increase
24

25. SLAs and Proposed Projects
Planning & Development Services - pg 78
– Graduate Engineer
– Combination Building Inspector
– Engineering Construction Inspector
– Implementation of Neighborhood Plans
25

26. SLAs and Proposed Projects
Information Technology - pg 82
– Server Access Management
– Security Awareness Training
Fiscal Services - pg 86
– ERP Implementation Temp Labor
– Payroll Clerk
26

27. SLAs and Proposed Projects
General Government - pg 90
– City Manager’s Office
• ADA Compliance Upgrades, Assistive Technology and Training
– City Secretary’s Office
• Municode Recodification
– Legal
• Assistant City Attorney
• Municode Legal Review
27

28. SLAs and Proposed Projects
28
General Government (con’t)
– Human Resources:
• ERP Temporary Support
• Safety Program Resources
• Recruiting Resources

29. Proposed General Fund
Pay Plan Assumptions
Pay plan proposal includes:
 Continue new salary structure implementation
 3% pool performance pay pool
 3% market increase and Police Step Plan
 Fire – Align structure and 3% performance pay pool
 Targeted adjustments – market demands, career progression
29

30. Non-Departmental Expenditures
 General & Admin. Transfers
• Offsets expenditures incurred by service departments
 Public Agency Funding
 Rental of Additional Office Space
 One-Time transfers for Capital Projects
 Transfer to Economic Development Fund
 Transfer to NG Parking Fund for non-parking expenditures
 Transfer to Sanitation Fund for street sweeping
 Consulting/Miscellaneous
 Contingency
30

31. Non-Departmental Expenditures –cont’d
Other Transfers-in
• From Hotel Tax Fund for qualifying tournaments and
special events
• From Hotel Tax Fund for Public Communications Staffing
and Marketing
• From Benefits Fund for Fitlife programs for Police and
Fire
• From Drainage Fund for streets
• From various CIP Funds to offset cost of project
management
31

32. General Fund Financial Forecast
Revenues
– Continue conservative revenue estimates
– Includes property value and tax rate increases
Expenditures
– New expenditures as proposed
– Pay plan as proposed
– Includes estimated O&M on CIP projects
32

33. General Fund Financial Forecast
33

34. Budget and Tax Rate Calendar
Mon, August 15: Budget Workshop #1
Tues, August 16: Budget Workshop #2
Wed, August 17: Budget Workshop #3
Wed, August 31: Public Hearing #1 on Tax Rate
Thurs, September 8: Public Hearing #2 on Tax Rate
Thurs, Sept 22 (3:00 PM): Adopt Budget and Tax Rate
 (Budget must be adopted by September 27)
34

35. Questions and Direction
35

36. Discuss Tax Rate
36
Provide funding for:
– Debt Service
– Operations and Maintenance
FY 16 change
FY 17
Debt Service 19.3052 0.2280 19.5339
General Fund 25.9448 1.7720 27.7161
Total 45.2500 2.0000 47.2500

37. Discuss Tax Rate
37
Call 2 Public Hearings on Tax Rate
Wednesday, August 31 at 7:00 PM in Council
Chambers
Thursday, September 8 at 7:00 PM in Council
Chambers

38. Outside Agencies
38
Funding Requests
General Fund: $1,250,161
Hotel Tax Fund: $3,158,206
Sanitation Fund: $51,190

39. Outside Agency Funding – Appendix J-1
39
Outside Service Agency Requests

40. Outside Agency Funding (cont’d)
40
Contract Partner Requests

41. Special Revenue Funds
41

42. Hotel Tax Fund (Pg 179-181)
 FY17 Projected HOT Revenues: $5,391,000
 Expenditures – City Operations $7,379,890:
– Parks Programs and Events
includes HOT funded PARD SLAs
– Sports Tournament Promotional Funds
– Veterans Park Build Out Ph I
– Southeast Park
– Other Capital Purchases (including wrapped vehicle)
– Preferred Access Payment
– Public Communications Staffing & Marketing
– Miscellaneous Programs and Events
 HOT Funded Outside Agency Requests: $3,158,206
42

43. Hotel Tax Fund Financial Forecast
43

44. Court Funds and Police Seizure Fund
(pg 189-197)
Court Technology Fee Fund
Court Security Fee Fund
Juvenile Case Manager Fee Fund
Truancy Prevention Fee Fund
Efficiency Time Payment Fee Fund (page 116)
Police Seizure Fund
44

45. 45
Cemetery Funds (pg 198 -201)
 O&M for Cemeteries in General Fund
 Memorial Cemetery Fund
– Expenditures include transfer for one-half of debt service
 Memorial Cemetery Endowment Fund
– Service Level Adjustments:
• Jewish Faith Section (AFOH)
• Equipment Purchases
• Wayfinding Signage
 Texas Avenue Cemetery Endowment Fund

46. Other Special Revenue Funds
Wolf Pen Creek TIF Fund (pg 185)
West Medical District TIRZ No. 18 Fund (pg 186)
East Medical District TIRZ No. 19 Fund (pg 187)
Public, Educational and Governmental (PEG) Channel
Access Fee Fund (pg 202)
R.E. Meyer Estate Restricted Gift Fund (pg 203)
46

47. Enterprise Funds
47

48. Electric Fund (Pg 138 – 143)
48
 Proposed 1% decrease in Residential and Commercial Rates
 Commercial and Residential Cost of Service Study in progress
 Service Level Adjustments:
• 2 Electric Line Technicians
• Hydro Excavation Vacuum Trailer
• SCADA Cyber Vulnerability Assessment
• Dog Bite Safety Training
• Learning Thermostat Rebate Program
 Capital Project Funding From Cash: $16,600,000

49. Proposed Electric Fund CIP Budget (pg 168-169)
 Key Capital Projects:
• General Plant
• Overhead System Improvements
• Underground System Improvements
• New Services & System Extensions
• Residential Street Lighting
• Thoroughfare Street Lighting
• Distribution
• Transmission
49

50. Electric Fund Financial Forecast
50

51. Water Fund (Pgs 144-147)
51
 No rate changes
 Service Level Adjustments:
• Environmental Technician and Vehicle
• Expansion of W/WW Specifications
• Corrosion Control Program Phase II
• Equipment Purchases
• Chlorine Disinfection Booster System (from proceeds of sale of effluent)
• Irrigation Clock Replacement (from proceeds of sale of effluent)
• Fire Flow Test Fee (offset cost of testing)
 Capital Project Funding From Cash: $1,850,000

52. Water Fund Capital Projects
(Pgs 170-173)
 Key Water System Production Projects
– Well Site Land Acquisition
– Well #9 & Well #9 Collection Line
– Wellfield Collection System Loop
– Rehab of Water Well Pumps and Motors
– Improved Security Fencing at SPPS
– Equipment Shed at Dowling Rd Pump Station
52

53. Water Fund Capital Projects (con’t)
 Key Water System Distribution Projects
– Oversized Participation
– Sweetwater Forest Water Line Extension
– State Highway 6 Water Line Extension projects
– Lakeway Water Line Extension
 Key Water System Rehabilitation Projects
– Eastgate Utility Rehab
– Woodson Village Rehab
– Munson Utility Rehab
– Luther Utility Rehab
– Francis Utility Rehab
– Park Place/Holik/Anna/Glade Utility Rehab
53

54. Water Fund Financial Forecast
54

55. Wastewater Fund (Pg 148 – 150)
55
 8% Rate increase
 Service Level Adjustments:
• Engineer in Training Position
• Expansion of W/WW Specifications
• Equipment Purchases
• Additional Security Cameras at Carters Creek Wastewater
Treatment Plant
 Capital Project Funding From Cash: $7,000,000

56. Wastewater Capital Projects (Pgs 174-177)
 Key Wastewater System Collection Projects
• Oversize Participation
• East Side Sewer
• Lick Creek Parallel Trunkline Phases I & II
• Bee Creek Parallel Trunkline
• Northeast Sewer Trunkline
 Key Wastewater System Rehabilitation Projects–
• Eastgate Utility Rehab
• Munson Utility Rehab
• Francis Utility Rehab
• Woodson Village Rehab
• Nimitz Utility Rehab
• Park Place/Holik/Anna/Glade Utility Rehab
56

57. Wastewater Capital Projects (con’t)
 Key Wastewater System Treatment and Plant Projects
• Carters Creek Structures Coating Replacement
• Lick Creek Generator Replacement
• Carters Creek Headworks Catwalk
• Carters Creek Blower Improvements
• Carters Creek Fueling Station
• Carters Creek Screw Lift Replacements
• Lick Creek Capacity Expansion & Nutrient Removal
• Carters Creek Electrical Improvements
• Repurpose Carters Creek Buildings
• Carters Creek and Lick Creek Land Buffers
57

58. Wastewater Fund Financial Forecast
58

59. Sanitation Fund (Pgs 155-157)
59
No rate changes
Cost of Service Studies
No Service Level Adjustments
Proposed Budget includes $51,590 for Keep Brazos
Beautiful Funding

60. Sanitation Fund Financial Forecast
60

61. Drainage Utility Fund (pgs 210-212)
61
 No rate changes
 Service Level Adjustments:
• Drainage Equipment Operator and Dump Truck
• Drainage Maintenance Repair Funds
 Key Capital Projects:
• Minor Drainage Improvements
• Southwest Parkway Storm Drain Replacement
• Drainage Improvements at Dominik and Stallings

62. Northgate Parking Fund (Pgs 158-161)
62
No rate changes
Service Level Adjustments:
• Hand-Held Citation Writers
• ADA Compliance Upgrades
Key FY17 Projects:
• LED Lights at Parking Garage
• Elevator Repair

63. 63
Northgate Parking Fund Financial Forecast

64. Internal Services Funds
64

65. Self-Insurance Funds (pg 216-222)
 Employee Benefits Fund
• Includes 10% increase in City contribution
• Includes funding for City health clinic
 Property & Casualty Fund
 Workers Compensation Fund
 Unemployment Compensation Fund
65

66. Equipment Replacement Fund (Pg 224-227)
 Revenues – contributions from departments based on useful
life and anticipated replacement cost
Fleet
Copiers
Public Safety Equipment
Other Equipment
 Expenditures:
Fleet Purchases and Replacement
Other Equipment Purchases
$1,026,504 for new fleet and equipment purchases (pg
227)
66

67. Fleet Maintenance Fund (Pg 229-231)
 Revenues
Charges for service received from other City departments
 Expenditures
Operations & Maintenance
 SLAs
Environmental & Safety Compliance Upgrades
67

68. Utility Customer Service (Pg 233-235)
 Revenues:
– Charges to the Electric, Water, Wastewater, Sanitation and
Drainage Utilities
 Expenditures:
– Operations and Maintenance
– Meter Reading contracted out in FY16
 SLAs:
– Contract Labor for ERP Implementation
– 1 Additional Billing Services Customer Service Rep
68

69. GENERAL GOVERNMENT
CAPITAL PROJECTS
69

70. Street and Transportation (pgs 124-127)
Rehabilitation Projects
– Luther Street Rehab
– Munson Street Rehab
– Francis Rehab
Extension & Capacity Improvement Projects
– Lakeway Extension
– Rock Prairie Rd West Widening
– Greens Prairie/FM 2154 Intersection Imp
70

71. Street and Transportation (pgs 124-127)
Extension & Capacity Improvement Projects (con’t)
– Greens Prairie Trail from FM2154 thru Royder Rd
– Cain/Deacon Grade Crossing & Road Improvements
– FM 2818 Capacity Improvements (design)
– Rock Prairie Rd West – Wellborn to City Limits
– Capstone and Barron Realignment
– Safety Improvements – Holik, Park Pl, Anna & Glade
– Holleman Drive South Widening
– Greens Prairie @ Arrington Intersection Improvements
– Royder Road Expansion
71

72. Street and Transportation (pgs 124-127)
– Traffic Projects
• Continued Intelligent Transportation System (ITS) Master
Plan Implementation
• Signal at State Highway 40/Victoria
• Future Signal projects
• Texas Avenue Planter Box Replacement
– Pedestrian (Sidewalk & Trail) Projects
• University Drive Pedestrian Improvements Ph II
• Future Sidewalk projects (incl Sidewalk Zone projects)
72

73. Parks Capital Projects (pgs 128-129)
 Field Redevelopment Projects
 Lincoln Center Expansion
 Aquatics Renovations/Improvements
 System-Wide Park Improvements
73

74. Parkland Dedication Fund (pgs 208-209)
 Fun For All Playground Design
 Park Development Projects:
– Crescent Point Park, Reatta Meadows Park, Sonoma Park
Development, Bridgewood Park Development, Barracks Park
Development
 Improvements at Raintree Park and John Crompton Park
 Minor Amenity Improvements at:
– Cy Miller Park, Woodland Hills Park, Cove of Nantucket Park, and
Castlegate Park
74

75. Facilities & Technology (pgs 130-131)
Facilities
– Library Expansion
– Storage Tank & Containment Rehabilitation
– Public Works Compliance Upgrades
– City Gateway Signage
– New Police Station Building Construction
– Community Center Planning/Design
75

76. Facilities & Technology (pgs 126-127)
76
 Technology Projects
– ERP System Replacement
– CAD/RMS (Public Safety) System Replacement
– Fiber Optic Infrastructure
– Website Redesign
– Storage Upgrade
– Fuel System Software Replacement
 Capital Equipment Purchases
– Fire Dept Self-Contained Breathing Apparatus Replacement
– Police and Fire Radio Replacement

77. Debt Service Fund (pgs 106-109)
FY16 Rate 19.3052 cents
FY17 Rate 19.5339 cents
Estimated Property Tax Revenue $15,129,437
Satisfies FY17 debt service requirement
50% of Cemetery debt service paid from tax rate in FY17
77

78. Debt Service Fund Financial Forecast
78

79. Economic Development Fund (pg 114-115)
General Fund transfer - $875,000
Projected FY17 expenditures to meet current
and future obligations
79

80. Council Discussion and Direction