With so many challenges facing projects, organizations are increasingly turning to collaborative project management to ensure success. What is collaborative project management and how can you adopt this approach in your project team?
This document discusses managing risk at a large, global Fortune 500 company with 25,000 employees across 40 countries. It begins by asking how to manage risk, but then suggests looking first at how not to manage risk through "synthetic risk management." It lists 25 different risky strategies to avoid, such as ignoring risk, hiding risk, manipulating probabilities, underestimating costs, and making qualitative analyses seem quantitative. The overall message is that companies should thoughtfully manage risk through established strategies like avoiding, controlling, accepting, or transferring risk, rather than using misleading or irresponsible tactics.
The purpose of work is to provide leaders and team members of projects, committees or task forces with advanced techniques and practical skills for initiating, planning, tracking, controlling and evaluating any kind of project and not lineside on conceptual skills on resource management.
This document summarizes a book titled "Planning, Scheduling, Monitoring & Control - The Practical Project Management of Time, Cost and Risk". It was published in 2016 by the Project Management Control Special Interest Group (PMC SIG). The book provides practical guidance on project planning, scheduling, monitoring and control concepts. It uses a simple structure and clear graphics. The book has received positive reviews for being comprehensive, practical, and easy to understand. It is intended to be a reference guide for project management practitioners.
The document discusses scope creep, providing cases and preventative actions. It defines scope and scope creep, noting that scope creep is a common issue on many projects that can lead to going over budget and missing deadlines. The document then provides tips for controlling scope creep such as thoroughly understanding requirements, having a well-defined WBS, using change control forms, and expect some scope creep to occur. It encourages sharing lessons learned from experience to help improve projects and careers.
Here are a few things that could be missing from the mitigation plan:
- Ownership - Who is responsible for implementing the mitigation actions?
- Timeline - By when will the mitigation actions be completed?
- Costs - What are the estimated costs to implement the mitigations?
- Assumptions - What assumptions are the mitigations based on?
- Effectiveness - How effective will the mitigations be in reducing the risk likelihood/impact?
- Constraints - What constraints or dependencies could impact the mitigations?
- Monitoring - How will progress on the mitigations be monitored and reported?
- Contingency - What contingency plans are in place if the mitigations are not fully effective?
This document discusses managing risk at a large, global Fortune 500 company with 25,000 employees across 40 countries. It begins by asking how to manage risk, but then suggests looking first at how not to manage risk through "synthetic risk management." It lists 25 different risky strategies to avoid, such as ignoring risk, hiding risk, manipulating probabilities, underestimating costs, and making qualitative analyses seem quantitative. The overall message is that companies should thoughtfully manage risk through established strategies like avoiding, controlling, accepting, or transferring risk, rather than using misleading or irresponsible tactics.
The purpose of work is to provide leaders and team members of projects, committees or task forces with advanced techniques and practical skills for initiating, planning, tracking, controlling and evaluating any kind of project and not lineside on conceptual skills on resource management.
This document summarizes a book titled "Planning, Scheduling, Monitoring & Control - The Practical Project Management of Time, Cost and Risk". It was published in 2016 by the Project Management Control Special Interest Group (PMC SIG). The book provides practical guidance on project planning, scheduling, monitoring and control concepts. It uses a simple structure and clear graphics. The book has received positive reviews for being comprehensive, practical, and easy to understand. It is intended to be a reference guide for project management practitioners.
The document discusses scope creep, providing cases and preventative actions. It defines scope and scope creep, noting that scope creep is a common issue on many projects that can lead to going over budget and missing deadlines. The document then provides tips for controlling scope creep such as thoroughly understanding requirements, having a well-defined WBS, using change control forms, and expect some scope creep to occur. It encourages sharing lessons learned from experience to help improve projects and careers.
Here are a few things that could be missing from the mitigation plan:
- Ownership - Who is responsible for implementing the mitigation actions?
- Timeline - By when will the mitigation actions be completed?
- Costs - What are the estimated costs to implement the mitigations?
- Assumptions - What assumptions are the mitigations based on?
- Effectiveness - How effective will the mitigations be in reducing the risk likelihood/impact?
- Constraints - What constraints or dependencies could impact the mitigations?
- Monitoring - How will progress on the mitigations be monitored and reported?
- Contingency - What contingency plans are in place if the mitigations are not fully effective?
The document is the agenda for a project management class covering various topics including: defining project management terms and characteristics, discussing project management life cycles and roles, and having group activities on agile, risk, and procurement management issues. The instructor will cover traditional project management, levels of project management, project management life cycles, and roles and responsibilities of team members. Groups will discuss challenges in agile, risk, and procurement management as they relate to their own organizations.
Planning limitation in high uncertainty projectsMondher Khanfir
This presentation shows to which extent the startup model could be considered as relevant in project planning. It also covers the paradoxes that a planner has to adress in his schedulling...
This document provides guidance on writing project proposals using the logical framework approach. It begins with general remarks on ensuring thoughtful planning and addressing a genuine problem. It then covers identifying the project idea, conducting a problem analysis including a problem tree, and analyzing objectives to transform problems into measurable objectives. The document explains the logical framework matrix and how it provides a summary of the project's objectives, strategy, assumptions and means of verification. It emphasizes defining objectively verifiable indicators and considering risks and assumptions. The document also provides guidance on activity planning, resource planning, and writing the different sections of a project proposal, including the executive summary, presentation of the organization, methodology, budget, and sustainability.
This document provides an overview of the logical framework approach for writing project proposals. It discusses:
- The importance of proposals for securing donor funding and the need for thoughtful planning.
- Components of a proposal including identifying the problem, available resources, objectives, and strategy.
- Advantages of the logical framework approach including systematically analyzing problems, clearly defining measurable objectives, and providing a basis for monitoring and evaluation.
- Steps in the logical framework including problem analysis, analyzing objectives, analyzing strategy alternatives, developing the logframe matrix, activity planning, and resource planning.
- Key elements of the logframe including objectives, indicators, sources of verification, assumptions, and risks.
- Examples of how
2014 Fire Rescue - Project Managment 101 trainingIan Robertson
This document provides an overview of project management and the framework used by the Community Services Department. It discusses key project management concepts like defining a project, different project roles, and reasons for project failure. It outlines the department's customized project management approach, which follows a five-stage process and utilizes various templates and tools. The framework is designed to help ensure reliable delivery of project results by providing guidance on project lifecycles, communications, and supporting projects through their various phases.
Introduction to project management framework v2Qussay Karam
This document provides an introduction to project management. It discusses key concepts such as the definition of a project, project management framework, project life cycle, project constraints, project stakeholders, and the roles and responsibilities of a project manager. Specifically, it defines a project as a temporary endeavor with a definite start and end date, aimed at creating a unique product or service. It outlines the five process groups and thirteen knowledge areas that are part of the standard project management framework. Finally, it discusses the importance of managing stakeholder expectations and balancing competing project constraints like scope, schedule, budget and quality.
This document outlines the key aspects of project management based on the Project Management Body of Knowledge (PMBOK). It discusses the 11 major processes involved in project management: integration management, scope management, time management, cost management, quality management, human resource management, communication management, procurement management, and risk management. For each process, it describes the main activities and tools used to plan, monitor, and control the project according to the project life cycle.
Agile Project Management is an exciting methodology to manage complex projects. It’s mainly used in software development but can be used in any discipline.
This presentation explores the benefits of using Agile, a case study which purposely isn't software and a consideration of the leadership styles required to make an Agile project a success.
It was originally developed for TC World Bangalore and later adapted for GALA as a webinar.
This document summarizes a study on project management in professional services firms. It finds that the most common projects, which make up the majority of revenue, are also the worst managed. Specifically, 75% of projects lasting 1 week to 1 month use no project tracking tools. It recommends automating time tracking, budgets, scheduling, and communication to better manage projects. Without improved tools, high staffing and operational costs combined with clients expecting long payment terms can make growth difficult to fund from retained profits alone.
The document provides an overview of project management modules and topics, including:
- Module 1 defines a project as a "temporary endeavor undertaken to create a unique product or service."
- Module 2 outlines the nine knowledge areas of project management according to PMI: integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, and procurement management.
- Module 3 discusses the triple constraint of project management involving balancing the constraints of time, cost, and quality/scope.
- Modules 4 and 5 cover risk management and project selection methods such as payback period, net present value, weighted and unweighted selection criteria, and forced pair comparisons for priorities
Agile Project Management explained and examined from several angles. Agile Software Development delivers better results when it is managed in an agile way.
This document discusses risk management basics and processes. It defines key risk management terms like risk, uncertainty, and issue. It then outlines the six steps of the Association for Project Management's (APM) risk management process: initiate, identify, assess, plan responses, implement responses, and manage process. For each step, it provides brief explanations and examples of outputs, techniques, and potential pitfalls.
NCET Biz Bite | Project Management Tips and Tools | January 2018Archersan
NCET and Kandis Porter, the Founder and Managing Director of Effective Flow Connections, explains why successful Project Management is critical for delivering optimal business results.
– Did you know organizations are wasting an average of $97 million for every $1 billion invested, due to poor project performance? That is an incredible amount of money that most companies can’t afford to throw away. As organizations are asked to accomplish more with the same or even less resources, effective project management practices are critical.
– Organizations that invest in proven project management practices waste 28 times less money because more of their strategic initiatives are completed successfully.
– It isn’t just the “doers” that need to be well-versed in project management; an actively engaged executive sponsor is the top driver of projects meeting their original goals and business intent.
– Sixty percent of organizations have training on project management tools & techniques; how does your organization measure up?
Attendees will learn about:
– Information on where you can locate definitions for ~200 of the profession’s frequently used terms
– Knowledge of the Project Management Institute’s five process groups and 10 knowledge areas
– A framework for creating a detailed project charter
– Key concepts for project schedule management and using MS Project to stay on track
– Information for tracking and managing Issues, Risks, Actions, and Decisions
– A better understanding of how to capture project Lessons Learned
The document discusses the challenges of modern project management. It begins by defining a project and the key characteristics. It then discusses project management processes according to PMI, including the five process groups. It outlines the typical project life cycle and what constitutes project success. Common reasons for project failure are listed, such as poor requirements, unrealistic timelines, and scope creep. The document then discusses project management maturity models from ad-hoc to optimized. Finally, it provides best practices for project management, such as managing stakeholders, risks, issues, and change, and the benefits of PMP certification.
Covering all the aspects of project management related to its characteristics, need, and importance, project life cycle, the Socio-Technical Approach to Project Management and its current drivers.
Managing complex projects requires an approach that embraces uncertainty. Traditional project management methods focused on planning and certainty are ill-suited for knowledge work which involves evolving requirements and technologies. Effective approaches gather consensus, prioritize based on business value and risk reduction, use short build and feedback cycles, provide results-oriented reporting, and respect and empower team members. Historical examples that successfully managed uncertainty, such as the Manhattan Project and Polaris missile project, demonstrate these principles.
HD version: http://1drv.ms/1i8AvZc
This is my publication on the introduction to project management. In this publication I overview important project management terms, definitions, project life cycles, and key project management software and tools
PROJECTCON | AGILECON Midwest 2019 in Indianapolis on May 10, 2019
Presenter: Bill Dow
A Guide to Risk Management
Most Project Managers struggle with managing risks and issues. It is a daily struggle, project managers don’t track and understand the purpose of risk management well enough, so we see them either ignore it all together or do the bare minimum. In this presentation, we will walk through the purpose and tracking of risks on projects.
Key Takeaways:
Learn the purpose behind Risk Management
Discover the key steps in Risk Management
Uncover Risk Management tools and techniques
Event Website: https://projectconevent.com
LinkedIn: https://www.linkedin.com/company/projectcon-llc
Facebook: http://www.facebook.com/ProjectConEvent
Twitter: http://www.twitter.com/projectconevent
YouTube: https://www.youtube.com/channel/UCLLG1SGPs1L5YLoFndvGGhQ
Instagram: https://www.instagram.com/projectconevent
Presentation Slides: https://slideshare.com/projectcon
Post Event Trailer: https://youtu.be/1_RzFBnZ7bo
3 Ways to Standardize Projects Using SharePointBrightWork
Consistency is key to project success. Using defined templates and processes in SharePoint makes it easy for team members to contribute to the project, even if they lack formal project management training.
Successful project management relies on great teams to get the work done on time and as agreed. Unfortunately, with so much emphasis on planning, processes, and tools, it’s easy to overlook the people side of project management. There is a better way!
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The document is the agenda for a project management class covering various topics including: defining project management terms and characteristics, discussing project management life cycles and roles, and having group activities on agile, risk, and procurement management issues. The instructor will cover traditional project management, levels of project management, project management life cycles, and roles and responsibilities of team members. Groups will discuss challenges in agile, risk, and procurement management as they relate to their own organizations.
Planning limitation in high uncertainty projectsMondher Khanfir
This presentation shows to which extent the startup model could be considered as relevant in project planning. It also covers the paradoxes that a planner has to adress in his schedulling...
This document provides guidance on writing project proposals using the logical framework approach. It begins with general remarks on ensuring thoughtful planning and addressing a genuine problem. It then covers identifying the project idea, conducting a problem analysis including a problem tree, and analyzing objectives to transform problems into measurable objectives. The document explains the logical framework matrix and how it provides a summary of the project's objectives, strategy, assumptions and means of verification. It emphasizes defining objectively verifiable indicators and considering risks and assumptions. The document also provides guidance on activity planning, resource planning, and writing the different sections of a project proposal, including the executive summary, presentation of the organization, methodology, budget, and sustainability.
This document provides an overview of the logical framework approach for writing project proposals. It discusses:
- The importance of proposals for securing donor funding and the need for thoughtful planning.
- Components of a proposal including identifying the problem, available resources, objectives, and strategy.
- Advantages of the logical framework approach including systematically analyzing problems, clearly defining measurable objectives, and providing a basis for monitoring and evaluation.
- Steps in the logical framework including problem analysis, analyzing objectives, analyzing strategy alternatives, developing the logframe matrix, activity planning, and resource planning.
- Key elements of the logframe including objectives, indicators, sources of verification, assumptions, and risks.
- Examples of how
2014 Fire Rescue - Project Managment 101 trainingIan Robertson
This document provides an overview of project management and the framework used by the Community Services Department. It discusses key project management concepts like defining a project, different project roles, and reasons for project failure. It outlines the department's customized project management approach, which follows a five-stage process and utilizes various templates and tools. The framework is designed to help ensure reliable delivery of project results by providing guidance on project lifecycles, communications, and supporting projects through their various phases.
Introduction to project management framework v2Qussay Karam
This document provides an introduction to project management. It discusses key concepts such as the definition of a project, project management framework, project life cycle, project constraints, project stakeholders, and the roles and responsibilities of a project manager. Specifically, it defines a project as a temporary endeavor with a definite start and end date, aimed at creating a unique product or service. It outlines the five process groups and thirteen knowledge areas that are part of the standard project management framework. Finally, it discusses the importance of managing stakeholder expectations and balancing competing project constraints like scope, schedule, budget and quality.
This document outlines the key aspects of project management based on the Project Management Body of Knowledge (PMBOK). It discusses the 11 major processes involved in project management: integration management, scope management, time management, cost management, quality management, human resource management, communication management, procurement management, and risk management. For each process, it describes the main activities and tools used to plan, monitor, and control the project according to the project life cycle.
Agile Project Management is an exciting methodology to manage complex projects. It’s mainly used in software development but can be used in any discipline.
This presentation explores the benefits of using Agile, a case study which purposely isn't software and a consideration of the leadership styles required to make an Agile project a success.
It was originally developed for TC World Bangalore and later adapted for GALA as a webinar.
This document summarizes a study on project management in professional services firms. It finds that the most common projects, which make up the majority of revenue, are also the worst managed. Specifically, 75% of projects lasting 1 week to 1 month use no project tracking tools. It recommends automating time tracking, budgets, scheduling, and communication to better manage projects. Without improved tools, high staffing and operational costs combined with clients expecting long payment terms can make growth difficult to fund from retained profits alone.
The document provides an overview of project management modules and topics, including:
- Module 1 defines a project as a "temporary endeavor undertaken to create a unique product or service."
- Module 2 outlines the nine knowledge areas of project management according to PMI: integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, and procurement management.
- Module 3 discusses the triple constraint of project management involving balancing the constraints of time, cost, and quality/scope.
- Modules 4 and 5 cover risk management and project selection methods such as payback period, net present value, weighted and unweighted selection criteria, and forced pair comparisons for priorities
Agile Project Management explained and examined from several angles. Agile Software Development delivers better results when it is managed in an agile way.
This document discusses risk management basics and processes. It defines key risk management terms like risk, uncertainty, and issue. It then outlines the six steps of the Association for Project Management's (APM) risk management process: initiate, identify, assess, plan responses, implement responses, and manage process. For each step, it provides brief explanations and examples of outputs, techniques, and potential pitfalls.
NCET Biz Bite | Project Management Tips and Tools | January 2018Archersan
NCET and Kandis Porter, the Founder and Managing Director of Effective Flow Connections, explains why successful Project Management is critical for delivering optimal business results.
– Did you know organizations are wasting an average of $97 million for every $1 billion invested, due to poor project performance? That is an incredible amount of money that most companies can’t afford to throw away. As organizations are asked to accomplish more with the same or even less resources, effective project management practices are critical.
– Organizations that invest in proven project management practices waste 28 times less money because more of their strategic initiatives are completed successfully.
– It isn’t just the “doers” that need to be well-versed in project management; an actively engaged executive sponsor is the top driver of projects meeting their original goals and business intent.
– Sixty percent of organizations have training on project management tools & techniques; how does your organization measure up?
Attendees will learn about:
– Information on where you can locate definitions for ~200 of the profession’s frequently used terms
– Knowledge of the Project Management Institute’s five process groups and 10 knowledge areas
– A framework for creating a detailed project charter
– Key concepts for project schedule management and using MS Project to stay on track
– Information for tracking and managing Issues, Risks, Actions, and Decisions
– A better understanding of how to capture project Lessons Learned
The document discusses the challenges of modern project management. It begins by defining a project and the key characteristics. It then discusses project management processes according to PMI, including the five process groups. It outlines the typical project life cycle and what constitutes project success. Common reasons for project failure are listed, such as poor requirements, unrealistic timelines, and scope creep. The document then discusses project management maturity models from ad-hoc to optimized. Finally, it provides best practices for project management, such as managing stakeholders, risks, issues, and change, and the benefits of PMP certification.
Covering all the aspects of project management related to its characteristics, need, and importance, project life cycle, the Socio-Technical Approach to Project Management and its current drivers.
Managing complex projects requires an approach that embraces uncertainty. Traditional project management methods focused on planning and certainty are ill-suited for knowledge work which involves evolving requirements and technologies. Effective approaches gather consensus, prioritize based on business value and risk reduction, use short build and feedback cycles, provide results-oriented reporting, and respect and empower team members. Historical examples that successfully managed uncertainty, such as the Manhattan Project and Polaris missile project, demonstrate these principles.
HD version: http://1drv.ms/1i8AvZc
This is my publication on the introduction to project management. In this publication I overview important project management terms, definitions, project life cycles, and key project management software and tools
PROJECTCON | AGILECON Midwest 2019 in Indianapolis on May 10, 2019
Presenter: Bill Dow
A Guide to Risk Management
Most Project Managers struggle with managing risks and issues. It is a daily struggle, project managers don’t track and understand the purpose of risk management well enough, so we see them either ignore it all together or do the bare minimum. In this presentation, we will walk through the purpose and tracking of risks on projects.
Key Takeaways:
Learn the purpose behind Risk Management
Discover the key steps in Risk Management
Uncover Risk Management tools and techniques
Event Website: https://projectconevent.com
LinkedIn: https://www.linkedin.com/company/projectcon-llc
Facebook: http://www.facebook.com/ProjectConEvent
Twitter: http://www.twitter.com/projectconevent
YouTube: https://www.youtube.com/channel/UCLLG1SGPs1L5YLoFndvGGhQ
Instagram: https://www.instagram.com/projectconevent
Presentation Slides: https://slideshare.com/projectcon
Post Event Trailer: https://youtu.be/1_RzFBnZ7bo
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Collaborative Project Management: A 3-Step Framework
1. Collaborative Project Management:
A 3-Step Framework
YOUR PRESENTER: Éamonn McGuinness
BrightWork CEO and Handbook Author
WEBINAR HOST: Ciara McDonnell
2. “EU wastes migrant aid
millions with 'chaotic and
badly managed' projects …
the projects were poorly
designed, badly managed,
chaotically supervised and,
as a result, were often
ineffective.”
European Court of Auditors.
http://www.telegraph.co.uk/news/worldnews/europe/eu/12196776/EU-wastes-
migrant-aid-millions-with-chaotic-and-badly-managed-projects.html
3. The United States
Department of Defense
cancelled 18 major programs
in the 2000s, having spent
more than $59M.
“many of these cancellations
were arguably justified due
to requirements creep and
cost overruns”.
This data was based on a
sample of 18 major
programs. https://csis.org/files/publication/160126_Harrison_DefenseModer
nization_Web.pdf
4. “Over half of
construction project
owners experienced
one or more
underperforming
projects in the previous
year”.
KPMG’s Global
Construction survey
https://home.kpmg.com/xx/en/home/media/press-releases/2015/04/construction-project-
failures-weigh-industry.html
6. SELF-TEST via
Survey:
Do Your Projects
Need
Collaborative
Project
Management
Guidance?
Carry out a simple self-test to see if your teams needs
collaborative project management guidance:
1. All our projects are meeting expectations?
2. We have good visibility into all projects to control?
3. Our project teams are skilled and trained in project
management?
4. There are effective templates / local guidance available
to help deliver projects?
5. Pretty much none of the above
7. COMMON SENSE IS NOT
SO COMMON
~ Voltaire
…Also true for project management!
8. Our “Common Sense” Journey at BrightWork
First Guide:
2010
Handbook, 1st
edition: 2016
Outlines the tools, resources, stages and
leadership needed to deliver projects
COLLABORATIVELY.
11. [1] We give you
a very quick
starting point:
Project Tracking
12. [2] We then
move you to a
model with
five stages
and three
steps in each
stage.
13. [3]We suggest
you use all of
this to build
your own
model (with
collaborative
tool support).
LOW ADOPTION
• Perhaps you just use the five high level stages as your
guide:
1. Initiate the Project
2. Plan and Setup the Project
3. Work the Project
4. Track and Re-Plan the Project
5. Close the Project.
MEDIUM ADOPTION
HIGH ADOPTION
18. SITUATIONAL LEADERSHIP
– Manage Meetings
LEAD TO SUCCEED
Tip 1 of 10:
“We will have DAFT meetings and
we will be clear on: Desired
outcome, Agenda, Facilitator and
Take Aways.”
26. REP this “Common Sense” Handbook
One week and one practice at a time
Purchase from Amazon (paperback and Kindle)
The entire proceeds of this book (and not just
the profits) will go to Concern Worldwide, an
organization dedicated to working with the
world’s poorest people to help transform lives.
Download from www.brightwork.com
27.
28. THANK YOU FOR
ATTENDING! ASK QUESTIONS NOW!
Want to take the next steps?
SCHEDULE A CUSTOM DEMO!