The document summarizes the Punjab Civil Servants Act of 1974 and the Punjab Civil Servants (Appointment and Conditions of Service) Rules of 1974. It outlines key definitions related to civil service appointments, terms and conditions of service, procedures for appointments, promotions, probation, seniority, retirement and other administrative matters. Key points covered include definitions of temporary and permanent posts, procedures for initial recruitment, promotion, probation, criteria for seniority determination, retirement age and rules around conduct, leave, pension and appeal processes.

1. Mehr Khalid Ahmad
Senior Institutional Development Specialist
The Urban Unit , Govt of the Punjab
Contact:0300 636 1796
mehrkhalid29@gmail.com
1

2. Punjab Civil Servants
Act, 1974
(4th, June 1974)
1. Short title, application and
commencement:-
Punjab Civil Servants Act, 1974, all civil servants,
2. Definitions:
(a) Ad hoc appointment.
(b) Civil Servant. Means a person who is
member of a civil service of the Province or who
holds a civil post in connection with the affairs of
the Province, but does not include person on
deputation from Federation / other provinces or
authority, person on contract on work-charged,
worker or workman.
(c) Government.
(d) Initial Recruitment.
(e) Pay.
(f) Permanent post.
2

3. (g)Prescribed.
(g.a) Proforma Promotion. Means predating of promotion of civil servants
or retired civil servant with effect from the date of regular promotion of his
Junior, for the purpose of fixation of payand payment of arrears as may be
prescribed.
(g.b) Promotion, means appointment of a civil servant to a higher post in
the service or cadre to which he belongs.
(h) Province.
(i) Rules.
(j) Selection Authority.
(k) Temporary Post.
3. Terms and Conditions: (Provided in this act and rules)
4. Appointments:- As per prescribed manner (initial appointment,
through prom0tion, through transfer ).
5. Probation: (Read with rule 7) initial recruitment---- 2
years--- discharge, promotion--- 1 year-- reverted, passing
test/ examination/course /training, completion period
satisfactorily--- EOL.
6. Confirmation --- on successfully completion of probation
period
3

4. 7. Seniority: (Read with rule 8) Merit-in case of direct
selection--- date of appointment, batch wise, adhoc /
contract w.e.f regular appointment – same date of
joining--- promotee will be senior. EOL – beyond five years
– will be deducted - seniority determined. – promotion –
retain inter see seniority in the lower post.
8. Promotion: BS-01 to BS 18 seniority cum fitness
1. BS 19 and above selection on merit
2. Proforma promotion
3. Dies or superannuated after selection authority recommends promotion –
authority may approve promotion w.e.f the day immediately before the
day of his death or superannuation.
9. Posting and Transfer: Any where within or outside the
province / federal Govt. / Local authority/corporation /
other cadre – pay not less feasible.
4

5. 10. Termination of Service--- during probation or extended
period. – adhoc basis – on appointment of a person / on
30 days notice or pay in lieu of – posts abolished /
reduced – most junior person will effect.
11. Reversion to a lower Post:-- adhoc appointment/
officiating basis before 1984 without notice.
11(a) Certain Persons to be liable to removal or reversion:
period 1-7-1972 to 05-07-1977 without notice in public
interest
12. Retirement from service:
On completion of 20 years qualifying service for pension--- notice
On completion of 60 years age.
13. Employment after retirement: (Public interest)
14. Conduct: (Govt. servants conduct rules 1966.
15. Efficiency and discipline. (PEEDA Act 2006)
16. Pay: ( As per service rules)
17. Leave: Allowed leave in accordance leave rules – depend
on the exigencies of service – discretion of authority. The
Punjab Revised Leave Rules 1981
5

6. 18. Pension and Gratuity: During in Service Death, On
retirement within one month (entitled as per pension
rules)--- in case of dismissal and removal from service---
Govt. may allowed compassionate allowance 2/3 of
pension / gratuity
.
19. Provident fund. (Compulsory Deductions) Accounts
maintained by DAO.
20. Benevolent Fund and Group Insurance: (Punjab Govt.
servants Benevolent fund ordinance 1960 and Punjab
Govt. employee welfare fund ordinance 1969)
21. Right of appeal or representations: (with 60 days)
22. Saving: - nothing shall be construed to limit or abridge
the power of Governor to deal case of any civil servant –
appear to him to be just and equitable. Not less
favourable than provided by this act or such rule.
23 Rules: (Governor or any person authorize in this behalf
may make such rules for carrying out the purpose of
this act.
24 Repeal of Punjab Ordinance No. II of 1974:
6

7. Punjab Civil Servants
(Appointment and Conditions of Service) Rules, 1974
(24th, August 1974)
1. Short title, application and commencement:-
Punjab Civil Servants (appointment and condition of service
rules, 1974, (all civil servants),
2. Definitions:
(a) All Pakistan Unified Grades
(b) Appointing Authority:
(c) Autonomous or semi-autonomous
organization:
(d) Board:
(e) Commission:
(f) Committee:
7

8. (g) Department:
(h) Functional Unit:
(i) Grade:
(j) Post:
3. Appointment:
Appointment by promotion, transfer or initial recruitment. Results of
retrenchment / reorganization / posts or cadre abolished – BS-16 an above –
PPSC BS-1 to 5 – chief Minister or authorized officer treated as initial
recruitment.
4. Constitution of Selection Committees: (PPSC, DRC,DPC,PSB,)
5. Recommendation of a Committee or a Board: (If not acceptable--
- with reason obtain orders of next higher authority)
6. Appointing Authorities: (BS. 01 to BS. 16 --- departmental
authorities, BS. 17 to 18--- Secretary School Education BS. 19 and
above--- Chief Minister Punjab)
7. Probation:
2 years- Initial Recruitment.
1 year- Promotion.
7. A Lien – three years or confirmation against new post – whichever is earlier.
8

9. 8. Seniority and Inter se Seniority:
9. Appointment by promotion or transfer (on the
recommendation of appropriate committee or
board:
10. Qualification and other Conditions for
Promotion: (According to Service rules)
10(A) Appointment on acting-charge
basis: (Less length of service)
10(B) Appointment on Current-charge
basis: ( less than one year period)
11. Appointment by Transfer: ( According to Service
rules)
12. Examination/Test for promotion to Higher
grade:
13. Appointment by promotion on officiating basis:
Where a post falls vacant as a result of deputation, posting
outside cadre, leave suspension or appointment on acting
charge basis--- but qualification and experience – approved by
the committee / Board / Commission
9

10. 14. Departmental Promotion:
Minimums qualification and experience.
14(A) Out of turn promotion: ( Omitted on 2-11-2006)
15. Deputation: (Three years– Leave and pension
contributed by borrowing agency)
16. Initial Appointment:
BS-16 and above – PPSC
17. Initial Appointment:
BS-1 to BS-16, appropriate committee / board.
17(A) Appointment against in service death/ declared
invalidated/ in-capacitated.( One child / Wife /
Widow– no Ban / BS. 01 to BS. 05 including Junior
Clerk BS. 07 if eligible other wise– for higher Posts
--- 10 additional marks in the aggregate if
qualifies test / Interview etc placed at bottom of
the merit.
18. Age Limit: ( Prescribe for each post according to
Service rules– Qualification / Experience --- in
case of written test ---- 1st January and otherwise
closing date )
19. Citizen of Pakistan: (Married with f0reign
national is not eligible--- condition relaxable by
Government.
10

11. 20. Domiciled in the Province of Punjab:
21. Medical Fitness:
Candidate good mental and bodily health and free from and physical
defect:
21(A) Character Certificate:
Character Certificate from the Principal Academic Officer.
From 2 responsible persons not being his relations.
Initial Recruitment subject to verification of character and antecedent
of the candidate.
Date of birth – once recorded at the time of joining of Government
Service shall be final – no alteration shall be permissible .
completion of process of appointment with 190 days from the date of
issue of recommendation.
fails to join with period specified – order automatically stand canceled.
21(B)Change of Name; (Administrative Secretary --- academic records and
CNIC --- Female --- Marriage or Divorced --- CNIC --- Notification
22. AD Hoc Appointment Procedure: ( Against direct
Quota --- requisition --- less than 1 year – through
selection committee
23. Relaxation of Rules: by Chief Minister
In any individual case of hardship.
11

12. 12

13. Seniority of Educators on regularization
 Appointment year wise 2002, 2003 & on ward
 Appointment on school based merit
Ref :- School Edu. Deptt. No. SO (SE-III) 2- 16/2007 Dated 19-10-2009
DPI (SE) Punjab No. 753/AD (G) Dated 23-01-2010
13
On the bases highest
score
Academic + Interview
73 + 5 = 78
Senior most
Equal score 70 + 4 = 74
71 + 3 = 74
Higher marks in interview
--- senior
Equal marks 68 + 3 = 71
68 + 3 = 71
Older in age----- senior
Equal marks
Date of Birth same
60 + 3 = 63
60 + 3 = 63
Batter marks in prescreened
academic qualification
415/800 ---- senior
395/800---- junior
Transfer from other
district
Date of joining in new
district
At the bottom of batch