The document provides instructions for using a barcode scanner and printer to register pesticide applicators for recertification training events. It describes setting up the equipment and database, and outlines four scenarios for registering attendees: 1) scanning an ID card, 2) printing a new card without one, 3) looking up a participant who forgot their card, or 4) keeping a separate list for those without a license. The process automates populating an attendance form for reporting to the state database.

1. Pesticide Applicator Recertification Card
This is not a license

2. Equipmment
• Handheld Bar Code scanner
• Small Laser Printer for creating ID Badges with
Bar Codes
• Laminated ID Cards

3. How to use scanner
• Unpack scanner and plug USB cord into
computer.
• Find scanner instruction book and scan codes
under “Add an Enter Key”
• Open PA-411E and click on first cell in License
Number column.
• Scan bar code – after each scan the cursor
should automatically advance down the
column to the next row.

6. How to print ID cards
• Install the barcode font on your computer.
• Open ID card template file in MS Word.
• Type in name and license number.
• You must leave * at beginning and end of
license number in order for scanner to work.
• Print ID cards using Avery self-laminating ID
cards.

8. Training event setup
• Download a copy of the TDA Applicator database just prior to the
event. Place it on the notebook computer that will be used to
register attendees
• www.texasagriculture.gov/RegulatoryPrograms/Pesticides/Agricultu
ralApplicators/PesticideAgriculturalApplicatorPublications.aspx
• Scroll down to Ag Pesticide Applicators Currently Licensed
• Download in Excel format
• Setup a notebook computer, printer and USB barcode scanner
• Start Microsoft Excel and open the appropriate TDA attendance
form
• PA-418E – SPCS Recertification Attendance Form (structural)
• PA-411E – Pesticide Agricultural recertification Attendance Form
• Complete top fields in form and Save As with file name identifying
the event

9. • Scenario 1 – Participant registering has an ID
card
• Scan card & visually verify the License number
displays correctly in the spreadsheet

10. • Scenario 2 – Participant registering does not have an ID
card
• Have the participant fill in a paper attendance form giving
at a minimum their First and Last Names and their Pesticide
Applicator License number.
• While the training is going on, look up the participant in the
TDA database and confirm the name and number are
correct.
• Print an ID card using the Avery 5361 self-laminating ID
cards and the Word template.
• Scan the card to populate the report form
• Place the card out for the participant to pick up at the end
of the event.

11. • Scenario 3 – Participant has an ID Card but did not bring it
• Ask if they need a new card.
• If so:
• Have the participant fill in a paper form giving at a minimum their First
and Last Names and their Pesticide Applicator License number.
• While the training is going on, look up the participant in the TDA database
and confirm the name and number are correct.
• Print an ID card using the Avery 5361 self-laminating ID cards and the
Word template.
• Scan the card to populate the report form
• Place the card out for the participant to pick up at the end of the event.
• If Not:
• Look them up in the TDA database and enter the information in the
attendance form manually.

12. • Scenario 4 – Participant does not have a TDA
Applicator License
• Keep a separate attendance roster for these;
they should not be entered on the TDA
Attendance form.

13. Pesticide Applicator Recertification Card
– Barcode can be scanned to sign in to programs