The document provides guidance on proper business letter writing. It discusses the importance of format, structure, and style when crafting business letters. Key points include:
- Business letters should have a conventional or modern heading with contact information and date.
- The inside address introduces the recipient.
- A salutation greets the recipient formally or informally depending on relationship.
- The body conveys the message in clear, concise paragraphs.
- A complimentary close thanks the recipient.
- The signature identifies the letter writer.
Attention to grammar, punctuation, and professionalism in writing ensures an effective business letter.
Basic and miscellaneous parts of business letterblessyabe
The document summarizes the basic parts of a business letter, which include the heading, date, inside address, salutation, body, complimentary close, signature, and various other optional parts like the attention line, subject line, carbon copy notation, blind carbon copy notation, postscript, reference initials, enclosure notation, and confidential notation. It provides examples and explanations for properly formatting each part of the business letter.
This document defines and discusses office correspondence. Office correspondence can take various forms, including letters, emails, text messages, voicemails, notes, and postcards. Correspondence within an organization helps communicate corporate policies and promote understanding between departments, while external correspondence helps promote the organization's image. Correspondence serves purposes like notifying personnel, issuing orders, and providing instructions. It can be classified as internal, external, routine, sales-related, or personalized. Common forms include letters, emails, memos, faxes, and text messages.
Here are the key parts of an application letter:
- Heading (return address) or letterhead
- Date
- Inside address (name and title of contact person)
- Salutation (Dear [Contact Name])
- Paragraph 1: State the purpose and how you learned of the position
- Paragraph 2: Highlight relevant qualifications and experience
- Paragraph 3: Emphasize what value you can provide the company
- Paragraph 4: Request an interview and provide contact information
- Complimentary close (Sincerely, etc.)
- Signature
- Typed name
The letter should be 3-4 paragraphs highlighting your interest in the role, relevant qualifications, and requesting next steps like an interview
The document discusses employment communication and the job search process. It provides tips for job seekers on conducting self-assessment, developing a support network, maintaining a positive attitude, being organized and setting goals. It also discusses important documents for applying to jobs like application forms, resumes and CVs. The key stages of job search are identified as assessing resources, identifying employers, applying, and interviewing.
This document provides an overview of reading and writing skills, including patterns and properties of written texts. It discusses 8 patterns of development for written texts: cause-effect, classification, comparison-contrast, definition, description, narration, persuasion, and problem-solution. It also outlines 4 key properties of written texts: organization, coherence, cohesion, language use, and language mechanics. Specific elements are described for each pattern and property, such as common signal words, text structure, punctuation, spelling, and capitalization guidelines. The document is intended to teach students how to analyze and understand different types of written works.
This document discusses the five main functions of communication: control/regulation, social interaction, motivation, emotional expression, and information dissemination. It provides examples for each function and emphasizes that communication regulates behavior through rules and instructions, allows for social interaction and sharing information, motivates through encouraging words, facilitates emotional expression, and conveys important information that people need to know. The document also includes activities for students to reflect on and apply their understanding of the five communication functions.
The document discusses the different styles used for writing business letters, including full block, modified block, semi block, indented, simplified, and hanging indented styles. It provides definitions and examples of each style. The full block style justifies all text to the left margin. The modified block style indents some elements slightly to the right of center. The semi block style aligns the date line at the center and indents paragraphs. The indented style indents all new paragraphs. The simplified style is used when the recipient's name is unknown and features a capitalized subject. The hanging indented style indents all lines after the first in each paragraph.
Nature and Elements of Communication: Oral Communication in Contextmarisolaquino18
This document provides an overview of communication including:
- Defining communication as the process of expressing and exchanging information through symbols to create meaning.
- Describing the key components of communication including a sender, message, channel, receiver, feedback, and context.
- Explaining barriers to effective communication can include physical, psychological, physiological, and semantic "noise".
Basic and miscellaneous parts of business letterblessyabe
The document summarizes the basic parts of a business letter, which include the heading, date, inside address, salutation, body, complimentary close, signature, and various other optional parts like the attention line, subject line, carbon copy notation, blind carbon copy notation, postscript, reference initials, enclosure notation, and confidential notation. It provides examples and explanations for properly formatting each part of the business letter.
This document defines and discusses office correspondence. Office correspondence can take various forms, including letters, emails, text messages, voicemails, notes, and postcards. Correspondence within an organization helps communicate corporate policies and promote understanding between departments, while external correspondence helps promote the organization's image. Correspondence serves purposes like notifying personnel, issuing orders, and providing instructions. It can be classified as internal, external, routine, sales-related, or personalized. Common forms include letters, emails, memos, faxes, and text messages.
Here are the key parts of an application letter:
- Heading (return address) or letterhead
- Date
- Inside address (name and title of contact person)
- Salutation (Dear [Contact Name])
- Paragraph 1: State the purpose and how you learned of the position
- Paragraph 2: Highlight relevant qualifications and experience
- Paragraph 3: Emphasize what value you can provide the company
- Paragraph 4: Request an interview and provide contact information
- Complimentary close (Sincerely, etc.)
- Signature
- Typed name
The letter should be 3-4 paragraphs highlighting your interest in the role, relevant qualifications, and requesting next steps like an interview
The document discusses employment communication and the job search process. It provides tips for job seekers on conducting self-assessment, developing a support network, maintaining a positive attitude, being organized and setting goals. It also discusses important documents for applying to jobs like application forms, resumes and CVs. The key stages of job search are identified as assessing resources, identifying employers, applying, and interviewing.
This document provides an overview of reading and writing skills, including patterns and properties of written texts. It discusses 8 patterns of development for written texts: cause-effect, classification, comparison-contrast, definition, description, narration, persuasion, and problem-solution. It also outlines 4 key properties of written texts: organization, coherence, cohesion, language use, and language mechanics. Specific elements are described for each pattern and property, such as common signal words, text structure, punctuation, spelling, and capitalization guidelines. The document is intended to teach students how to analyze and understand different types of written works.
This document discusses the five main functions of communication: control/regulation, social interaction, motivation, emotional expression, and information dissemination. It provides examples for each function and emphasizes that communication regulates behavior through rules and instructions, allows for social interaction and sharing information, motivates through encouraging words, facilitates emotional expression, and conveys important information that people need to know. The document also includes activities for students to reflect on and apply their understanding of the five communication functions.
The document discusses the different styles used for writing business letters, including full block, modified block, semi block, indented, simplified, and hanging indented styles. It provides definitions and examples of each style. The full block style justifies all text to the left margin. The modified block style indents some elements slightly to the right of center. The semi block style aligns the date line at the center and indents paragraphs. The indented style indents all new paragraphs. The simplified style is used when the recipient's name is unknown and features a capitalized subject. The hanging indented style indents all lines after the first in each paragraph.
Nature and Elements of Communication: Oral Communication in Contextmarisolaquino18
This document provides an overview of communication including:
- Defining communication as the process of expressing and exchanging information through symbols to create meaning.
- Describing the key components of communication including a sender, message, channel, receiver, feedback, and context.
- Explaining barriers to effective communication can include physical, psychological, physiological, and semantic "noise".
The document provides information about writing business letters, including their definition, types, parts, format, and styles. Business letters are formal letters used for communication between businesses or organizations. There are various types of business letters, such as letters of complaint, resume cover letters, letters of recommendation, and letters of resignation. Business letters follow specific formats and include elements like the letterhead, date, inside address, greeting/salutation, body, complimentary close, signature, and enclosures. Common business letter styles are block, semi-block, and modified block.
This document discusses and compares academic and professional writing. It defines academic writing as any writing done to fulfill a college or university requirement. Professional writing is writing done in a workplace context to support a company's work. Some key differences are that academic writing focuses on teaching writing skills while professional writing applies previously learned skills to real-world scenarios. Examples of different types of documents are provided to illustrate the distinction between academic and professional writing.
Business correspondence refers to communication through the exchange of letters in a business context. It helps maintain proper relationships between businesses and customers who are scattered in different locations. Business letters are an inexpensive and convenient way to provide and obtain business information. They can also help create and maintain goodwill, as well as serve as evidence in case of disputes. The essential qualities of a good business letter include simplicity, clarity, accuracy, completeness, relevance, courtesy, and neatness both in terms of language and appearance. Common types of business letters are enquiry letters, quotation letters, order letters, complaint letters, and recovery letters.
The document discusses seven communicative strategies that people use in conversations both consciously and unconsciously. The strategies are nomination, restriction, turn-taking, topic-control, topic-shifting, repair, and termination. Each strategy is defined and an example is provided to illustrate how it is used to introduce topics, restrict responses, take turns speaking, focus or shift discussion topics, request clarification, and end interactions.
The document provides instructions for properly formatting the different parts of a business letter, including the heading, date line, inside address, salutation, body, closing, signature line, and notations. It discusses conventions for titles, capitalization, punctuation, and includes examples of formatted addresses and salutations. The purpose is to teach the standard structure and style for professional business correspondence.
Pre-colonial and Spanish colonial Philippine LiteratureBrian_Enero
This document summarizes pre-colonial and Spanish colonial literature in the Philippines. It describes the main genres of literature during the pre-colonial period like proverbs, folktales, songs, and epics. It then discusses how Spanish colonization impacted literature by introducing religious themes and new genres like religious drama, zarzuela plays, and moro-moro plays that depicted Christian victories over Muslims. Specific literary works from each period are also mentioned like Biag ni Lam-ang and Florante at Laura. The document concludes by noting that the information provided only offers a shallow overview of these topics.
The document discusses outlining skills that are important for writing. It defines an outline as a document that briefly summarizes information that will be included in a paper or other document, showing the order and relationship of the pieces of information. The most common type of outline is the alphanumeric outline, which uses Roman numerals, capitalized letters, Arabic numerals, and lowercase letters. The document provides tips for writing outlines, such as being consistent in using either phrases or complete sentences and maintaining parallel structure. It also distinguishes between a topic outline using words or phrases and a sentence outline using complete sentences.
The document discusses the importance of effective communication skills, particularly written communication. It states that communication skills are key to success in both personal and professional life. It emphasizes that the ability to write effective reports is an essential skill for career success.
Emerging 21st Century Literary Genres; 21st Century Literature from the Phili...Ronnel Almencion
This document discusses different types of creative nonfiction including personal creative nonfiction, mobile phone texttula, heroin-centered narratives that focus on modern womanhood, stories that offer different perspectives on the human condition, flash fiction, and blogs. Examples are provided for each type to illustrate the concepts. The document concludes by thanking the reader and providing a short biography of the creator.
http://www.phdthesiswriting.biz/ The concept paper for PhD is often seen as an important part of post graduate scholarly work. As a student in PhD, your concept paper needs to be very uniquely done and effective enough to guarantee quality research papers in the end.
This document discusses optional parts that can be included in a business letter such as:
1. Reference line - describes the focus of the letter or references previous correspondence
2. Attention line - directs the letter to a specific person at the company
3. Subject line - alerts the recipient to the purpose of the letter
4. Identification line - includes initials to indicate who dictated and typed the letter
5. Enclosures - lists any documents included with the letter
6. Carbon copies - lists anyone receiving a copy of the letter in addition to the main recipient
A memorandum (memo) is an informal, internal document used to convey a message within an organization. It should be concise and clearly state the purpose upfront. The standard parts of a memo include a heading with to, from, date and subject fields, an opening paragraph stating the purpose, a body with the main message and any relevant details, and a closing to end courteously without a signature. Memos aim to quickly communicate one main idea to busy recipients in a clear, direct and informal tone.
The document discusses writing a concept paper and provides guidance on its structure and components. It defines a concept paper as a paper that defines an idea or concept by explaining its essence to clarify what it is. It also lists the learning competencies for writing a concept paper, which include defining what a concept paper is, determining ways to elucidate a concept, identifying situations where a concept paper can be used, comprehending different types of concept papers, and presenting a novel concept or project with visual aids. The document provides examples and activities to help learners understand and write effective concept papers.
This document discusses different types and styles of speech. There are four types of speech contexts: 1) intrapersonal communication centered on one person, 2) interpersonal communication between people to establish relationships, 3) public communication delivered to a group, and 4) mass communication through various media. There are also five speech styles: 1) intimate between close individuals, 2) casual among peers using slang, 3) consultative as a standard, 4) formal in formal settings, and 5) frozen unchanged in ceremonies. The document provides examples of each type and style.
Here are corrections for the commonly misused words:
1. Your jewelry and other luggage will be taken care of by your assistant.
2. We would appreciate it if you could be present at your regular meeting for trainers.
3. The applicants will please fill out the entire form regardless of the position applied for.
4. He was caught unaware despite precautions.
5. One of the faculty members requests student assistants.
6. He could not cope with difficulties; the reason is that he is not used to failures.
7. I was totally unaware that somebody had filled her glass with hot water.
8. I am submitting this proposal as a regular output regarding the semin
This document outlines the roles and responsibilities of a school publication staff. It discusses organizing the staff and choosing editors, with recommendations that editors demonstrate writing ability, leadership, and experience. It describes common positions like the editor-in-chief, managing editor, and section editors for news, features, and other areas. The duties of each role are defined. The document also discusses policies the publication should maintain, such as supporting the school while avoiding personal criticisms.
This document provides guidance on writing effective business letters. It outlines the standard parts of a business letter like letterhead, date, inside address, salutation, body, complimentary close, and signature. It describes considerations for business letters like completeness, correctness, concreteness, conciseness, clarity, and courtesy. Letters should be factual, accurate, and avoid ambiguity to clearly convey information to the reader in a polite and respectful manner.
Business correspondence by vanitha balakrishnanvanibala2
The document provides guidance on writing effective business letters and job application letters. It discusses the key components of business letters such as the letterhead, salutation, complimentary close, and signature. It also outlines the standard format and style for business letters, including full block and indented styles. Additionally, it provides tips for writing different parts of an application letter, including opening, body, and closing paragraphs. Key principles for business letters are to be considerate, complete, correct, concise, clear, and courteous.
The document provides information about writing business letters, including their definition, types, parts, format, and styles. Business letters are formal letters used for communication between businesses or organizations. There are various types of business letters, such as letters of complaint, resume cover letters, letters of recommendation, and letters of resignation. Business letters follow specific formats and include elements like the letterhead, date, inside address, greeting/salutation, body, complimentary close, signature, and enclosures. Common business letter styles are block, semi-block, and modified block.
This document discusses and compares academic and professional writing. It defines academic writing as any writing done to fulfill a college or university requirement. Professional writing is writing done in a workplace context to support a company's work. Some key differences are that academic writing focuses on teaching writing skills while professional writing applies previously learned skills to real-world scenarios. Examples of different types of documents are provided to illustrate the distinction between academic and professional writing.
Business correspondence refers to communication through the exchange of letters in a business context. It helps maintain proper relationships between businesses and customers who are scattered in different locations. Business letters are an inexpensive and convenient way to provide and obtain business information. They can also help create and maintain goodwill, as well as serve as evidence in case of disputes. The essential qualities of a good business letter include simplicity, clarity, accuracy, completeness, relevance, courtesy, and neatness both in terms of language and appearance. Common types of business letters are enquiry letters, quotation letters, order letters, complaint letters, and recovery letters.
The document discusses seven communicative strategies that people use in conversations both consciously and unconsciously. The strategies are nomination, restriction, turn-taking, topic-control, topic-shifting, repair, and termination. Each strategy is defined and an example is provided to illustrate how it is used to introduce topics, restrict responses, take turns speaking, focus or shift discussion topics, request clarification, and end interactions.
The document provides instructions for properly formatting the different parts of a business letter, including the heading, date line, inside address, salutation, body, closing, signature line, and notations. It discusses conventions for titles, capitalization, punctuation, and includes examples of formatted addresses and salutations. The purpose is to teach the standard structure and style for professional business correspondence.
Pre-colonial and Spanish colonial Philippine LiteratureBrian_Enero
This document summarizes pre-colonial and Spanish colonial literature in the Philippines. It describes the main genres of literature during the pre-colonial period like proverbs, folktales, songs, and epics. It then discusses how Spanish colonization impacted literature by introducing religious themes and new genres like religious drama, zarzuela plays, and moro-moro plays that depicted Christian victories over Muslims. Specific literary works from each period are also mentioned like Biag ni Lam-ang and Florante at Laura. The document concludes by noting that the information provided only offers a shallow overview of these topics.
The document discusses outlining skills that are important for writing. It defines an outline as a document that briefly summarizes information that will be included in a paper or other document, showing the order and relationship of the pieces of information. The most common type of outline is the alphanumeric outline, which uses Roman numerals, capitalized letters, Arabic numerals, and lowercase letters. The document provides tips for writing outlines, such as being consistent in using either phrases or complete sentences and maintaining parallel structure. It also distinguishes between a topic outline using words or phrases and a sentence outline using complete sentences.
The document discusses the importance of effective communication skills, particularly written communication. It states that communication skills are key to success in both personal and professional life. It emphasizes that the ability to write effective reports is an essential skill for career success.
Emerging 21st Century Literary Genres; 21st Century Literature from the Phili...Ronnel Almencion
This document discusses different types of creative nonfiction including personal creative nonfiction, mobile phone texttula, heroin-centered narratives that focus on modern womanhood, stories that offer different perspectives on the human condition, flash fiction, and blogs. Examples are provided for each type to illustrate the concepts. The document concludes by thanking the reader and providing a short biography of the creator.
http://www.phdthesiswriting.biz/ The concept paper for PhD is often seen as an important part of post graduate scholarly work. As a student in PhD, your concept paper needs to be very uniquely done and effective enough to guarantee quality research papers in the end.
This document discusses optional parts that can be included in a business letter such as:
1. Reference line - describes the focus of the letter or references previous correspondence
2. Attention line - directs the letter to a specific person at the company
3. Subject line - alerts the recipient to the purpose of the letter
4. Identification line - includes initials to indicate who dictated and typed the letter
5. Enclosures - lists any documents included with the letter
6. Carbon copies - lists anyone receiving a copy of the letter in addition to the main recipient
A memorandum (memo) is an informal, internal document used to convey a message within an organization. It should be concise and clearly state the purpose upfront. The standard parts of a memo include a heading with to, from, date and subject fields, an opening paragraph stating the purpose, a body with the main message and any relevant details, and a closing to end courteously without a signature. Memos aim to quickly communicate one main idea to busy recipients in a clear, direct and informal tone.
The document discusses writing a concept paper and provides guidance on its structure and components. It defines a concept paper as a paper that defines an idea or concept by explaining its essence to clarify what it is. It also lists the learning competencies for writing a concept paper, which include defining what a concept paper is, determining ways to elucidate a concept, identifying situations where a concept paper can be used, comprehending different types of concept papers, and presenting a novel concept or project with visual aids. The document provides examples and activities to help learners understand and write effective concept papers.
This document discusses different types and styles of speech. There are four types of speech contexts: 1) intrapersonal communication centered on one person, 2) interpersonal communication between people to establish relationships, 3) public communication delivered to a group, and 4) mass communication through various media. There are also five speech styles: 1) intimate between close individuals, 2) casual among peers using slang, 3) consultative as a standard, 4) formal in formal settings, and 5) frozen unchanged in ceremonies. The document provides examples of each type and style.
Here are corrections for the commonly misused words:
1. Your jewelry and other luggage will be taken care of by your assistant.
2. We would appreciate it if you could be present at your regular meeting for trainers.
3. The applicants will please fill out the entire form regardless of the position applied for.
4. He was caught unaware despite precautions.
5. One of the faculty members requests student assistants.
6. He could not cope with difficulties; the reason is that he is not used to failures.
7. I was totally unaware that somebody had filled her glass with hot water.
8. I am submitting this proposal as a regular output regarding the semin
This document outlines the roles and responsibilities of a school publication staff. It discusses organizing the staff and choosing editors, with recommendations that editors demonstrate writing ability, leadership, and experience. It describes common positions like the editor-in-chief, managing editor, and section editors for news, features, and other areas. The duties of each role are defined. The document also discusses policies the publication should maintain, such as supporting the school while avoiding personal criticisms.
This document provides guidance on writing effective business letters. It outlines the standard parts of a business letter like letterhead, date, inside address, salutation, body, complimentary close, and signature. It describes considerations for business letters like completeness, correctness, concreteness, conciseness, clarity, and courtesy. Letters should be factual, accurate, and avoid ambiguity to clearly convey information to the reader in a polite and respectful manner.
Business correspondence by vanitha balakrishnanvanibala2
The document provides guidance on writing effective business letters and job application letters. It discusses the key components of business letters such as the letterhead, salutation, complimentary close, and signature. It also outlines the standard format and style for business letters, including full block and indented styles. Additionally, it provides tips for writing different parts of an application letter, including opening, body, and closing paragraphs. Key principles for business letters are to be considerate, complete, correct, concise, clear, and courteous.
The document provides guidance on formatting a business letter, including sections on return address, date, inside address, salutation, body, complimentary close, signature, and enclosures. It discusses using a standard font like Times New Roman size 12 and includes examples of different types of business letters such as an order letter, complaint letter, and letter offering a product for sale.
A business letter is a formal written communication used in the corporate world for various purposes. It is a professional way to convey information, make inquiries, request or provide assistance, address issues, or establish business relationships.
This document provides information on writing effective business letters, including the key parts and various formats. It discusses the importance of considering completeness, conciseness, clarity and courtesy when writing. The main components of a business letter are identified as the heading, inside address, salutation, body, complimentary close and signature. Various layouts or styles for arranging these components, such as block format, are also described.
Effective Appearance Of Business Messagescastanedaabil
The document provides an overview of effective business message formats and appearance, including business letters, memorandums, and other formats. It discusses stationery, letterheads, envelopes, and the key parts of business letters. It also covers the three main letter formats - block, modified block, and simplified block - and describes the standard and simplified formats for memorandums. The document aims to provide guidance on protocol and appropriate presentation for various business communication tools.
Business Correspondence and Technical WrNerissaAbina
Business correspondence is an essential tool for communication within and between organizations. It helps maintain relationships and transact business efficiently. There are various types of business letters and correspondence, both internal and external. Effective business letters are simple, clear, accurate, complete, relevant, and courteous. They follow standard formatting guidelines for layout, fonts, and paper quality to create a professional image.
This document provides information on formatting business letters, including the different parts of a letter and punctuation styles. It explains that a personal-business letter is sent from an individual to a person or business, while a business letter is sent from a business. Business letters use letterhead with the company's contact information. The major parts of a letter are the return address, dateline, letter address, salutation, body, complimentary close, signature, and typist initials. Letters can use block style formatting and open or mixed punctuation. Special notations indicate enclosures, attachments, or copy recipients.
The document discusses the proper formatting of business documents and letters. It provides guidelines for fonts, layout, structure, and specific sections of business letters and memos. Key recommendations include using simple, traditional fonts like Times New Roman; leaving text aligned left and single-spaced; and including standard elements like salutations, bodies, closings and signatures in business letters. Consistent, clear formatting is emphasized as important for professionalism and readability.
Writing a Business Letter in different models .pptJamakala Obaiah
The document discusses business letters and their key components. It notes that business letters are used to communicate professionally between organizations and individuals for purposes like inquiries, orders, complaints and more. The document outlines 12 common parts of a business letter including the letterhead, date, salutation, body, complimentary close, signature and various other optional components like enclosures or copies. It provides details on the purpose and formatting of each part.
Learning Objectives:
To teach you to read letters or letter requests carefully before responding.
To teach you the importance of creating formal and informal documents.
To teach you basic letter formats and letter-writing strategies.
To teach you letter-writing etiquette.
The document summarizes the key aspects of business letters, including their definition, objectives, characteristics, parts, formats, and differences between American and British styles. A business letter is a formal written communication between businesses or organizations used to exchange business information. It aims to build goodwill and maintain business relationships. Business letters are characterized by simplicity, clarity, and courtesy and follow standardized formats and parts like a letterhead, date, greeting, body, complimentary close, and signature.
This document provides information about business letters, including:
- Business letters serve as a means of communication between businesses and their customers, suppliers, bankers, and others to maintain relationships.
- Though modern communication methods exist, business letters remain important for sustaining business relationships, conveying complex information, creating records, and reaching a wide audience.
- Business letters have a standard structure including a heading, date, inside address, salutation, message, complimentary close, signature block, and sometimes additional elements like enclosures or copy notations.
- The purpose, tone, and content of business letters should aim to maintain positive relationships and resolve issues respectfully rather than accusatorily.
The document provides information on writing business letters, including their purpose and common formats. Business letters are formal written communications between businesses that are usually sent by post or courier. They follow standard formats and include elements like the sender's address, recipient's address, date, salutation, body paragraphs, closing, and signature. The most common format is a block format where all text is left-justified. Business letters are used to request or provide information, thank, remind, apologize, or introduce. Proper planning, writing, proofreading, and formatting are important to ensure an effective business letter.
The document provides information on writing business letters, including their purpose and common formats. Business letters are formal written communications between businesses that are usually sent by post or courier. They follow standard formats and include elements like the sender's address, recipient's address, date, salutation, body paragraphs, closing, and signature. The most common format is a block format where all text is left-justified. Business letters are used to request or provide information, thank, remind, apologize, or introduce. Proper planning, writing, formatting, and proofreading are important to ensure an effective business letter is sent.
Business Letters Presentations and memos.pptAldhecruz2
This document provides information about business letters, including definitions, purposes, parts, styles, and tips. It defines business letters as the basic means of communication between two companies, usually with a formal tone. It describes the different parts of a business letter like the date line, inside address, salutation, body, complimentary closing, signature, and writer's identification. The document also discusses personal business letters, persuasive letters, punctuation styles, and differences between business and personal business letters. It provides checklists and dos and don'ts for effective business letter writing.
Part of Business Letters Presentation.pptneha1120kri
This document provides information about business letters, including their definition, purpose, parts, styles, and tips for writing them effectively. Business letters are a formal means of communication between companies used to inform or persuade. They generally have five main parts: the date, inside address, salutation, body, and closing. The document also discusses personal business letters and persuasive letters, outlining the AIDA formula. It provides checklists for writing concisely and effectively as well as dos and don'ts for business letter composition. Proofreading is emphasized as important before sending any letter.
Mohammed Jasir PV provides information on writing, including technical writing, literary writing, letters, and business letters. He discusses the key differences between formal and informal letters, and covers the typical elements and formats used for formal letters, such as the letterhead, sender's address, date, salutation, subject, body, complimentary close, signature, enclosures, and carbon copies. Standard introductions and requests are also presented for different purposes in business letter writing.
How to Manage Your Lost Opportunities in Odoo 17 CRMCeline George
Odoo 17 CRM allows us to track why we lose sales opportunities with "Lost Reasons." This helps analyze our sales process and identify areas for improvement. Here's how to configure lost reasons in Odoo 17 CRM
Main Java[All of the Base Concepts}.docxadhitya5119
This is part 1 of my Java Learning Journey. This Contains Custom methods, classes, constructors, packages, multithreading , try- catch block, finally block and more.
Assessment and Planning in Educational technology.pptxKavitha Krishnan
In an education system, it is understood that assessment is only for the students, but on the other hand, the Assessment of teachers is also an important aspect of the education system that ensures teachers are providing high-quality instruction to students. The assessment process can be used to provide feedback and support for professional development, to inform decisions about teacher retention or promotion, or to evaluate teacher effectiveness for accountability purposes.
Executive Directors Chat Leveraging AI for Diversity, Equity, and InclusionTechSoup
Let’s explore the intersection of technology and equity in the final session of our DEI series. Discover how AI tools, like ChatGPT, can be used to support and enhance your nonprofit's DEI initiatives. Participants will gain insights into practical AI applications and get tips for leveraging technology to advance their DEI goals.
हिंदी वर्णमाला पीपीटी, hindi alphabet PPT presentation, hindi varnamala PPT, Hindi Varnamala pdf, हिंदी स्वर, हिंदी व्यंजन, sikhiye hindi varnmala, dr. mulla adam ali, hindi language and literature, hindi alphabet with drawing, hindi alphabet pdf, hindi varnamala for childrens, hindi language, hindi varnamala practice for kids, https://www.drmullaadamali.com
Strategies for Effective Upskilling is a presentation by Chinwendu Peace in a Your Skill Boost Masterclass organisation by the Excellence Foundation for South Sudan on 08th and 09th June 2024 from 1 PM to 3 PM on each day.
This presentation was provided by Steph Pollock of The American Psychological Association’s Journals Program, and Damita Snow, of The American Society of Civil Engineers (ASCE), for the initial session of NISO's 2024 Training Series "DEIA in the Scholarly Landscape." Session One: 'Setting Expectations: a DEIA Primer,' was held June 6, 2024.
Introduction to AI for Nonprofits with Tapp NetworkTechSoup
Dive into the world of AI! Experts Jon Hill and Tareq Monaur will guide you through AI's role in enhancing nonprofit websites and basic marketing strategies, making it easy to understand and apply.
Thinking of getting a dog? Be aware that breeds like Pit Bulls, Rottweilers, and German Shepherds can be loyal and dangerous. Proper training and socialization are crucial to preventing aggressive behaviors. Ensure safety by understanding their needs and always supervising interactions. Stay safe, and enjoy your furry friends!
The simplified electron and muon model, Oscillating Spacetime: The Foundation...RitikBhardwaj56
Discover the Simplified Electron and Muon Model: A New Wave-Based Approach to Understanding Particles delves into a groundbreaking theory that presents electrons and muons as rotating soliton waves within oscillating spacetime. Geared towards students, researchers, and science buffs, this book breaks down complex ideas into simple explanations. It covers topics such as electron waves, temporal dynamics, and the implications of this model on particle physics. With clear illustrations and easy-to-follow explanations, readers will gain a new outlook on the universe's fundamental nature.
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2. Importance of Business Writing Skills
Why do you feel written communication skills are so important in business today?
Technology has made everyone in the workplace a writer, and writing is a highly visible skill. When you send an
email or other written communication, it is out there for people to see. It reflects on you and, if you are an
administrative professional, it also reflects on your boss, so it’s essential to get it right. Today, your reputation
and success in business are increasingly dependent on your ability to communicate well.
What’s the most common mistake you see people make when it comes to their written
communication at work?
Actually, two mistakes top the list. The first is carelessness, often because of deadlines and tight schedules. In
the rush to get out an email, too many people fail to check it for grammar, spelling and punctuation, as well as
overall content. Is it clear and purposeful? Does it provide the necessary information? Is there an action item,
and is it clearly stated along with a deadline? The second error is not considering the audience. Business writers
need to think about who will see their communication and then tailor it accordingly. And always remember that
email can be forwarded, so you never know who will end up reading it.
What’s your top piece of advice to an administrative professional who wants to improve her written
communication skills?
Take note of well-written communications and learn from them. If you’re unsure about how to write something,
don’t make a guess and hope for the best. Resolve your questions by using a stylebook or a dictionary, which
are available both online and in print. Also remember that communication is part of your personal brand, so you
want to be as professional as possible.
More people are communicating via smartphones and tablets. What are your favorite tips for doing that
well?
Write a descriptive subject line. Be concise. Cover all the bases. When possible, paste in the contents of
attachments so your recipient doesn’t have to download material. Don’t compromise your writing standards.
Mobile devices don’t give you license to write sloppy communication.
3. Nature of Business Letters
A letter is a written message sent to an individual or a group of people. It may be a
business letter or a social letter. A business letter which is the main focus is used to
transact official business; hence, its tone and style should be fromal and business like
while a social letter is a friendly letter intended to convey personal messages to people
close to the writer.
Aims of Business Letters
All business letters are classified as sales letters because no matter what the purpose is,
you still sell something to the reader. This can be a service or an idea. Hence, selling
here as implied by the word business does not only involve monetary considerations
but also another factors such as explanations, friendship, goodwill, apology, acceptance,
proposal, invitation, complaint. Suggestions, comments and others. More than these,
they serve as a part of the company’s permanent records, written documents, and
written contracts.
Effective Business Letters
A business letter is not effective if it is impersonal, longwinded and difficult to
understand; when the writer utilizes overused, trite phrases and expressions and an
overformal approach; when one or more of the following elements considered essential
for standard business letters are missing: heading, inside address, salutation, body,
complimentary closing and signature; and finally, when the layout that is, its visual
appeal and balance does not follow the standard one.
4. Typewritten Letters vs. Handwritten Letters
All business letters should be typewritten or encoded because they are easier to read and
they give the letter an official and formal look. However, there are some companies and
institutions which prefer handwritten letters specifically application letters because they
can reveal an aspect of the personality of the writer.
Format
According to Dumont and Lannon (1985), Format is the mechanical arrangement of
words on the page: indention, margins, spacing, typeface, headings, page numbering
and division of letter sections. IT contributes to the readability and general appearance
of the letter which attract the reader to pay attention to it. It also influences reader’s
perception of the message.
5. Formats for Business Letter Writing
Full Block Style
All parts of the entire letter are left justified. This is considered as the most popular and
easiest of all types because the encoder no longer concerned with indentions, thus,
saving time and effort; however, this style shows an imbalanced letter. The left side
seems so full while the right side becomes barren.
Modified Block Style
The body of the letter is left justified. However, the date and complimentary close begin
near the center going to the right margin. This gives a balanced look to the letter.
Semi Block Style
It is much like the modified block style except that each paragraph is indented instead
of left justified. It is the most balanced of all styles.
Simplified Letter Style
This style popularized by National Office Management Association (NOMA) omits the
salutation and the complimentary close; however, it has a subject line written in capital
letters. All lines are flushed at the left margin. But when there is a listing in the body,
this is indented 5 spaces from the left margin except when the items are numbered or
lettered
6. Writing Materials To Be Used
Our letter reflects our professionalism; hence, we have to see to it that our paper
conforms to the standards set by the society. It should be written on a 8 ½ “x 11”
stationery or bond paper. This should be white, clean, unruled, uncrumpled,
unfolded and of sufficient weight and thickness. Its surface must not be glossy to
avoid running or blurring ink. It should also be free from finger prints or other marks.
As a rule, the writing material should not show cheapness or extravagance.
Font Style
For encoded letters, the widely accepted font is Times New Roman size 12. However,
other fonts such as Arial and sizes as 13 and 14 may be used depending upon the
kind of readers you have and length of the body. The ink must be sufficient to have
good result. It should be free from erasures and any other marks.
Envelopes
The standard size of the envelope to match the short bond paper is approximately 4’
x 9 ½ “. It has two regular parts; the outside address and the return address. They
both contain the name, title, position, agency and the address of the addressee and
the sender respectively. The outside address is in the middle of the envelope while
the return address is in the upper left hand corner. On the other hand, the special
mailing instruction is placed below the stamps.
7. If a business envelope with a window is used, the letter is folded in such a way the
inside address appears through the window. A window envelope has an open space or a
space covered with a transparent paper, through which the address on the letter
enclosed is visible. This is usually used for bills and statements of accounts.
Folding a Standard Letter
A business letter is folded twice into horizontal thirds and placed into an envelope. This
makes the letter easy to unfold after opening the envelope. If an envelope window is
used, the address of the letter should be face out of it by having the second fold in the
same location but opposite direction. The letter will then be folded in a Z shape.
Punctuation Styles
It refers to the absence or presence of punctuation marks at the end of the lines of the
conventional heading, inside address, salutation and complimentary closing. Almost all
business letter have punctuation marks at the end of the lines of the salutation (colon)
and complimentary close (comma). If they are present, the letter is closed but if not
both present, the letter is mixed. If there are no punctuations, it is called open.
8. Main Parts of Business Letter
A complete and effective business letter contains all the essential parts: heading, inside
address, salutation, body, complimentary close and signature. All these arts follow their
respective positions in the letter with respect to other parts.
Margin and Spacing
The left margin is 1.5” while the right margin is 1”. This is to give space for the
fastener or the binding on the left side. The top margin is pegged at 1”; however, it
can be adjusted to achieve balance. The bottom margin is 1”. Double spacing is
observed between parts of the letter. If the body of the letter is short, it can be
double-spaced, too.
Heading
It tells the source of the letter and the date it was written. IT also furnishes the
addressee of the contact information of the letter-sender especially if the letter merits
a response.
9. 2 Kinds of Heading
A.Conventional
When letter-senders are not connected with any agency or their letters have
nothing to do with their agency, they should make use of this kind of heading. It
contains the residential address of the writer. It makes use of 2, 3 or 4 lines, usually
three lines. For semi-block style, it is located at the right side. It begins near the center
of the paper or a little to the right of the vertical center of the page contrary to the
notion that the end-lines should follow the right margin. However, if the style is
modified or full-block, it is flushed at the left margin of the letter.
First Line
Considering the Three-Line Heading, it contains the number of the house and the name
of the street.
Second Line
Contains the name of the city and the province or the town. They start with a capital
letter and a comma is used to separate the divisions.
Third Line
It contains the date when the letter was written.
December 19, 2013 (American English Style)
19 December 2013(British English Style)
10. B. Modern Heading
It is composed of the letterhead and the dateline, this kind of heading is used
when letters have bearing with agencies concerned. It is usually contains the name of
the company, the address, the logo, telephone/fax numbers, motto, names of officials,
services offered, advertising message and others depending upon the preferences of
the company.
Inside Address
It contains pertinent information regarding the addressee. This includes the
name, title, position, agency, and the business address of the agency. It also serves as
an aid in case the envelope be damaged and the outside address becomes
unreadable. 3 to 4 lines are normally used. If an 8 ½ “ x 9” paper is folded in thirds to
fit in a 9” business window envelope, the inside address can appear through the
window. Nevertheless, it follows the ff pattern:
Title Name
Position
Department
Agency
Address of the Agency
When the line is too long, its continuation may be moved to the next line with 3 to 5
indentions from the left.
11. Traditional Courtesy Titles
Mr.
It is used to refer to either married, widower or unmarried man with no
other titles such as Dr. or Professor. Always abbreviated, this starts with a capital letter
and ends with a period.
Mr. Resty D. Lagajeet
Mr. Eduardo B. Balubal
Mrs.
In the early 17th century, this referred to the contraction of the word mistress
which originated from old French “Maistresse”, the feminine counterpart of “Maister”
which means master. Since the word mistress has a different connotation now which is
no longer applicable for Mrs., mistress can no longer be used as its meaning; hence, it
is used not to refer to widows and married ladies.
Mrs. Rose G. Sacayanan
Mrs. Fernie W. Carreon
If you want to include the maiden name of the addressee, put a hyphen between the
maiden and married names.
Mrs. Haidee Perez-Centeno
Mrs. Lerma Baptista-Egipto
12. Miss
This is used to designate unmarried ladies and popular personalities
Miss Eden Corsino
Miss Sharon Cuneta
Ms.
This title is used when the sender does not know or is not sure of the marital
status as well as the professional status of the female addressee who does not have a
professional title.
Professor
This is used to refer to instructors who have already reached the rank professor
and above.
Prof. Janeth D. Palma
Professor Palma
Honorable
This is used to refer to politicians who hold or who held key positions in the
government.
Hon. Randy R. Ting
The Honorable Randy R. Ting
13. Dr.
This can be used to refer to persons who finished doctorate degrees in any
branch of studies. This includes Doctor of Philosophy, Doctor of Medicine, Doctor in
Public Administration and others.
Dr. Benedicta H. Cumagun
Mrs. Benedicta H. Cumagun, Ph.D.
Reverend
This title is used to refer to a minister, priest or a rector.
Rev. Diosdado F. Talamyan
The Reverend Diosdado F. Talamyan
Addressing Married Couples
If the letter is addressed to a married couple,
Mr. and Mrs. Anthony Gamos
Dr. Jaime and Mrs. Haidee Centeno
Dr. and Mrs. Joel Egipto
Dr. Benedicta and Mr. Bernardino Cumagun
Drs. Benedicta and Benedicto Cumagun
14. Other Points to Remember
It is adviseable on the part of the lady-sender to indicate her marital status in
brackets before her typewritten or printed signature to enable the addressee know the
proper title to be used in the inside address of the response-letter.
When the abbreviation Jr and Sr follow the name,
Alejo Cue Jr.
Alejo Cue, Jr.
person.
When attention line is used, the inside address bears no specific name of
Southwestern College
Iligan City
Attn: Mr. Adarito Corsino
College Registrar
If the addressee hold concurrent positions in an organization, the title of the
higher nature should be taken.
Dr. Liduvina C. Reyes, CESO III
Vice President for Academic Affairs
College of the East
Bulanao, Tabuk
15. If there are more than one addressee, the names are written in alphabetical
order, according to position or rank or seniority.
Mrs. Chona S. Agustin
Miss Grace D. Cajayon
Mr. Edward H. Caldez
Instructors
College of Liberal Arts and
Public Administration
Cyril Colleges of the North
Tuguegarao City, Cagayan
The article “The” is included in the name of the organization if it is really a part
of the name, however, if it is not, it should not be written.
In cases when the address of the addressee is unknown and the writer wishes to
request a third party to receive the letter, then the abbreviation of “Care of” (c/o) can be
used on the second line.
Mrs. Haidee P. Centeno
c/o Miss Grace Ayonayon
116 Rizal Street
Tuguegarao City, Cagayan
16. Salutation
This part is traditionally known to be thee greeting of the letter. IT is similar to saying hi,
hello or good morning.
Most Formal Salutations
Sir, Madam
Formal Salutations
My dear Sir, My dear Madam
Less Formal Salutations
Dear Sir
Dear Madam
My Dear Mr. Ancheta
Dear Dr. Tamacay
Friendly or Intimate Salutations
My Dear Grace
Dear Grace
The choice of the slautation depends upon the relationship of the letter-sender
to the addressee. The salutation “Sir” should be reserved for official and military letters
and for those who holds a high position than the writer.
17. When using Messieurs (Messrs.) Misses or Mesdames (Mmes.) in the salutation, first
names must not be included.
Messri. Cauilan, Edillo and Villanueva
If the letter is addressed to an agency having almost the same number of males and
females, “Ladies and Gentlemen” should be used.
If the addressee’s gender is not known, use a nonsexiest salutation such as “To Whom it
May Concern”, “Dear Manager”, “Dear Director”. Since this is extremely impersonal, this
should be avoided.
Slautations like “ To Our Customers” “Dear Customers” are only good for form letters of
announcements to a group of people.
Body
This is the most important part of the letter for it carries the message or the main text
of the sender to the addressee. It should be made clear, concise, complete and
concrete. It should be readily understandable. Its grammar, punctuation marks and
word choice should be correct since this contribute to the clarity of the message.
Double spacing or single spacing can be used for lines within the paragraphs. If the
body is short, double spacing
18. Sentences in all paragraphs should be complete. Participial endings such as the
following should not be used:
Hoping for your kind consideration
Anticipating for your approval
Expecting for your favorable response
Complimentary Close
This is similar to saying goodbye. It should jibe with the salutation in terms of tone
either most formal or formal, less formal or friendly.
Sir
Yours truly
Dear Mr. Anghad: Very truly yours
Dear Mark
Yours sincerely,
Dear Mr. Orel:
Sincerely yours,
Respectfully yours and Yours respectfully are used only to address politicians occupying
key positions in the government and when letter are highly formal.
19. Signature
This refers to the handwritten/typewritten signatures of the sender. Hence, in most
cases, it occupies two lines. However, it sometimes includes the position of the
sender, the agency and the contact number when there are not specified in the
heading.
LERMA B. EGIPTO/Lerma B. Egipto
Human Resource Manager
Cagayan Colleges Tuguegarao
This part of letter is used to authenticate the statements in the body; that these
came from the volition of the sender, thus, taking responsibility of all these, hence,
the signature.
When the real sigantory is out leaving a letter unsigned and the letter need an
immediate attention, the writer or any person next in rank can affix his signature on
top of the printed name after placing “for” before the name or “By direction” in the
first line implying that a superior is authorizing the person to sign on his behalf.
For: Joel L. Egipto
By Direction: Joel L. Egipto
20. Optional Parts of a Business Letter
Attention Line
This line is used when you want your letter to be taken care of by a particular person in an
agency or you want the organization to respond even if the person you write to is
unavailable. It is written two spaces below or above the salutation. It ideally end with a
colon.
Attn: Miss Grace S. Ajayon
College Instructor
Attention: Miss Grace S. Ajayon, College Instructor
If a letter has to pass through to an office within an organization for recommendation or
endorsement purposes, the “through” line can be used. This is written two spaces below
the last line of the inside address and is preceded by the word “Through” ended with a
colon.
21. JOEY TANG COLLEGE
San Fernando, Pampanga
November 20, 2013
Mr. Adarito V. Corsino
College Registrar
This Institution
Through: Mrs. Gregoria F. Gocal
Dean, College of Arts
This Institution
To be continued…
Egipto, J.J. L. Ph.D. (2011).Writing business letters. Metro Manila. REX Book Store