Board of Directors Recruitment Process

ASTD-TCC Nomination Committee Page 1
ASTD-TCC Board of Directors Recruitment Process
Recruiting new talent for the ASTD-TCC Board of Directors is critical to ensuring we have a strong leadership team
serving ASTD-TCC’s vibrant workplace learning community. The Recruitment process consists of three phases:
Roles and Responsibilities
There are several key roles involved in the recruitment and selection process.
Role Description of Role
Current Year Past President Primary Owner of recruitment process, and will gather
nominations, applications, and set up the interview process.
Provide membership with information about how/when to apply,
and what positions are open via Spectrum/website/Social Media.
Past President will oversee Nomination Committee and present
the slate of candidates to the Board for approval. May participate
in some interviews of potential candidates. Will communicate
voting period to membership, as well as posting election results.
Current Year Executive Committee Recommendations for upcoming President Elect. Also will have
final approval on candidates. Will participate in some interviews
of potential candidates.
Current Year Board of Directors Responsible for identifying potential successors and asking those
potential candidates to apply for a role. Provide committees with
information about how/when to apply, and what positions are
open. May participate in some interviews of potential candidates.
Before
• Determine open positions
• Review role descriptions
for accuracy
• Form Nominating
Committee to recruit,
select, and interview
applicants
During
• Gather candidate
recommendations from
current Board of Directors
• Open application process
online
• Write article to inform
membership
• Recruit from
recommendations,
applications, current active
members
• Interview candidates via
Nominating Committee
After
• Review interviewed
candidates with
Nominating Committee
• Present recommended
slate to current Board of
Directors
• Open voting to
membership for slate of
candidates
• Announce 2014 BOD
members to membership
(article, meeting, social
media)

Nomination Committee Nominating Committee comprised of: one officer, one Board
member and, at least, one general member. Whenever possible,
Director recruiting and selection shall be arranged so that
approximately one-half (1/2) to one-third (1/3) of the total
number of Directors are replaced or selected each year. The
Nominating Committee will recommend to the full Board of
Directors a slate of candidates for approval.
Nomination Process Timeline
Key milestones and typical timing:
Milestone Timing
Confirm open positions and review role descriptions for
accuracy
April/May
Form Nomination Committee June
Open Application Process Late June
Close Application Process Mid-August
Applicant Interviews Late August
Present Slate of Candidates to Board September (Board Meeting)
Open Slate of Candidates to Membership Vote Mid-September – October 1st
Approve incoming Board of Directors October (Board Meeting)
Communicate Election Results to Membership Mid-October – November 1st

ASTD-TCC Nomination Committee
The current year’s nomination committee members are listed here.
What the Chapter Bi-Laws Say about Our Committee:
Recruiting and Selection. Director candidates shall be interviewed and selected by a separate Nominating Committee
comprised of: one officer, one Board member and, at least, one general member. Whenever possible, Director recruiting
and selection shall be arranged so that approximately one-half (1/2) to one-third (1/3) of the total number of Directors
are replaced or selected each year. The Nominating Committee will recommend to the full Board of Directors a slate of
candidates for approval. Once approved by the Board of Directors, the slate of candidates will be presented to chapter
members for voting.
Committee Members (Bold=current board member)
Name Email Phone Position/Title

Apply Interview Select
The Applicant Process
Individuals will apply for their desired role(s) and if selected, go through an interview process, after which successful
applicants are recommended to the Board of Directors as candidates for election.
Apply:
Interested applicants should apply for a position through the link on the ASTD-TCC website. The following information is
requested:
 Name of position for which you are applying
 Resume or Bio
 Letter of intent, to summarize:
o How you interpret the duties of the position and the unique qualities you would bring to ASTD-TCC as a board
member
o Applicable professional qualifications, and any areas you feel you can and would like to develop as a Board member
o Your history with ASTD Twin Cities Chapter
o What you would envision for the chapter in the area of your expertise
Interview:
Applicants will be interviewed by three members of the Nominating Committee. Interviews can be done virtually,
though if possible, an in person interview is preferred. (Skype or other video chats may also be great options!)
Document your interview findings using the interview questionnaire in this document.
Select:
Be prepared to share your findings and recommendations with the Nomination Committee. Each applicant will have an
interview with more than one person, so multiple perspectives will help strengthen recommendations. Recommended
candidates with then be put forth to the ASTD-TCC Board of Directors for approval no later than mid-September. Voting
will open to the membership after this approval is given.

Current Board Position Holders We Will Recruit For:
The 2014 open Board positions we are recruiting for are as follows:
President-Elect NAME PHONE EMAIL
Notes:
Director of Membership NAME PHONE EMAIL
Notes:
Director of Member
Engagement (NEW)
NEW ROLE
Notes:
Director of Conference
2014
Notes:
Director of Conference
2015
Notes:
Director of Technology
(NEW)
Notes:
Director of Professional
Development
Notes:
Director of Finance
Notes:

List of Potential Candidates from the Current Board of Directors
Role Name Suggested Who Will Contact? Who Will
Interview?
Complete?
President-Elect
Director of Conference (2014)
Director of Conference (2015)
Director of Finance
Director of Professional
Development
Director of Membership
Director of Member Engagement
Director of Technology
Suggestions for Board Roles

Interview Questions
Exceeds Above Meets+ Meets- Below Limited
10 9 8 7 6 5 4 3 2 1
Related experience
1. _______Please describe your current responsibilities with ASTD-TCC
2. _______Given this involvement, what are your specific goals and results relating to– for the past 12
months (2012-current)?
3. _______What has been the greatest challenge for you these past 12 months relating to your involvement,
what did you do about this challenge, and what were the results?
4. _______The Board is a volunteer organization – which brings with it many different working-together
dynamics. Please describe your perspective on this, and examples on how you manage some of these
different ways to get work done.
Competencies

Financial Planning
1. ______Describe a time when you’ve had to set a business budget. How did you go about doing this, and
what kinds of things did you need and include?
2. ______How have you been able to ensure the budget is maintained, and what have you done if things are
getting off track?

Communication
1. _______How would you describe your communication style?
2. _______Please outline a time when you realized a communications breakdown. What did you do? What
were the results?
3. _______What have you done recently to work through a workplace conflict?
Teamwork/teambuilding
1. _______For the most part, you will need to get work done through teams. What’s your method of working
with teams?

2. _______Describe a time when one of your team members was not participating fully. What did you do,
and what were the results?
3. _______What kinds of things do you typically delegate, and what kinds of things do you choose to do
yourself?
Leadership
1. _______How do you describe “working strategically?” What have you done within the past 12 months to
work strategically? What were the results?
2. _______Conversely, what kind of non-strategic work have you done recently?
3. _______In which role do you think you prefer to work, and why?

4. _______Please tell me about a time when you’ve stepped into a new leadership role. What did you do,
and what were the results?
Miscellaneous
1. What vision do you see for the future of this chapter?
2. For this position?
3. What kind of support do you have at work and at home for this commitment?
4. What other time commitments do you have that might compete?

5. What support will you need in order to be successful in this position?
Key points to mention in interviews:
 Dates of the ASTD National Leadership Conference (October 24-26, 2013)
 Directors are expected to miss no more than 2 board meetings per year
 Directors are also expected to regularly attend Professional Development events

President
Position Summary
The role of the President is to oversee the general operations of the chapter, help determine its direction and align
board members’ efforts toward chapter goals. The President acts as an ambassador to the chapter, attending chapter
events, and being visible and accessible to the membership.
Time Commitment:
Term: Three Years
Estimated Time Requirements per month:
 Attending board meetings: 2 hours plus travel time
 Attending Executive committee meetings: 2.5 hours (virtual)
 Support committee meetings: 2-3 hours plus travel time
 Attending monthly chapter meetings: 2.25 hours plus travel time
 Communicating with administrative office and other Directors about routine issues: 2-4 hours
 Planning Board Meetings: 1 hour
 Planning Board Retreat: 8 hours (one time event)
 • Regional Conference: 1-2 days
 • Board Retreat: 1 day
Deliverables
 Strategic plan and planning process for the chapter
 Yearly operations plans and planning process for the chapter
 Measurement system to coincide with the strategic and operations plans
 Performance management system for board (position descriptions, goals, and budgets)
Primary Responsibilities
 Board Retreats
 Monthly board meetings
 Chapter planning
 Performance management of board (position descriptions, goals, and budgets)
 Provide a framework and support systems to coach and support board members in reaching their goals
 Create and manage the chapter budget
 Recruit and develop a successor
 Support Committees
Secondary Responsibilities
 Board Staffing (Past President primary)

 Identify, recruit, coach and transition successor
 Executive committee
 Board members

Past President
Position Summary:
The role of the Past President is to advise the Board regarding Chapter business history, best practices, philosophy, and
leadership. The Past President is involved with recruitment, selection, and recommending new Board members. The Past
President helps establish and cultivate relationships with the local and national business community. Overview of the
scholarship award, and act as an ambassador to the chapter are other responsibilities.
Time Commitment:
Term: Three Years
 Regional Conference: 1-2 days
 Board Retreat: 1 day
Deliverables
 Mentor to the President and President Elect
 Create, administer and evaluate recruitment process of new Board members
 Oversee Nomination Committee to recommend slate of officers for Board and chapter approval
 Oversee Ana Alvarez-Holmberg Scholarship process
 Advising President and Board
 Staffing of the Board
 Building relationships among local and national WLP communities (President primary)
 Chapter Planning (President primary)
 Performance management of the Board (President primary)
 Ambassador to chapter at large

President Elect
Position Summary
The role of the President Elect is to prepare to take on the role of the President the following year. This may include
developing plans, resources, and gaining commitments to ideas that will be implemented in the following year. Primary
role includes acting as a liaison with the chapter’s management association, ASTD National, board development, and
succession planning.
Time Commitment:
Term: Three Years
Deliverables
 CORE certification
 Report evaluating and measuring the management association performance
 Orientation meeting with new board members
 Report defining ASTD-TCC’s relationship with ASTD National
 Updated board handbook
 Project plan
 Support chapter events and members, including board members and chairs, as needed
 Act as a liaison with the chapter’s management association
 Interface with ASTD national
 Backup and support current President
 Outreach with ASTD sister organizations
 Conduct new board member orientation
 Recruit and develop successor
 Support committees (Professional Development, Conference, Marketing)
 Participate in Executive Committee meetings
 Co-plan board meetings and other board events with President
 Assist President with chapter planning (President primary)
 Evaluate performance of the board (President primary)
 Assist on special projects

New Board Role: Director of Technology
Position Summary:
The Director of Technology is an elected officer of the Chapter who is responsible to identify, implement and maintain
website content and features and other technologies that will support board goals and improve member services.
Time Commitment:
Term: Two Years
 Attending committee meetings: 1-2 hours plus travel time
 Conference: 1-2 days
Responsibilities:
Operations:
 Support board and chapter functions by providing web pages, publishing interface, surveys, discussions,
webinars, online-forms, e-commerce and other features as appropriate.
 Maintain Home page and update as needed
 Provide help in accessing and navigating website
 Act as point of contact and liaison with website host
 Design annual budget for Technology function; audit income/expenses monthly to ensure chapter's sound
financial status.
 Research, develop and facilitate the sourcing of new ideas and concepts for using technological innovation
to deliver enhanced services to members.
 Attend all monthly board meetings and the annual leadership conference
 May be asked to write articles for newsletter/blog
Board Participation
 Partners with other committees (marketing, programs) to highlight the value to becoming a member
 Attends and participates in all monthly board meetings and chapter programs.
 Participates in other chapter events, committee meetings, and conferences as available
 Represents chapter professionally and ethically in all business functions/organizational activities
Qualifications:
 Solid information technology expertise and social media skills

 Skilled in written and verbal communication, personal interaction and problem-solving
 Ability to plan, organize and execute activities as required by the position
 Ability to complete projects within established timeframes
 Ability to delegate tasks and monitor follow-through
 Time available to fully participate in chapter programs and board meetings
 Has a willingness to advocate the chapter
 Ability to seek others out as volunteers
 National member of ASTD and a member in good standing with the local chapter

Director of Finance
Position Summary
The Director of Finance manages the operational finances of the chapter. The Director of Finance coordinates the
budget and operational issues with other board members, as well as administrative services. The Director leads a
committee that assesses the financial position of the chapter on a monthly basis and reports the financial status of each
functional area to the Board of Directors. The Director of Finance assures that chapter operations are in compliance with
ASTD's Chapter Operating Requirements (CORE).
Time Commitment:
Term: Two Years
Deliverables
• Create an annual operating budget
• Monthly financial report to Board of Directors
• Produce risk analyses, break even analyses, forecasts and other ad hoc financial information as needed
• Creates and monitors annual operating budget and makes it accessible to members
• Audits income/expenses and cash-flow on a monthly basis to ensure chapter's sound financial status
• Reports all income and expenses to the board on a regular basis
• Reports on financial status of chapter each January at membership meeting and each month at board
meetings
• Ensures compliance with CORE
• Ensures chapter is in compliance with state and federal reporting requirements
• Recruits and trains incoming Director of Finance
• Recruits and trains volunteers to support audit functions

• Oversees operations and finance for the chapter
• Reconciles chapter bank accounts on a regular basis
• Oversees the accuracy of record-keeping and reporting
• Issues payment for invoices in a timely manner
• Maintains chapter tax-exempt non-profit status
• Ensures that the chapter maintains adequate insurance coverage
Qualifications:
• Demonstrated experience in budget design, fiscal responsibility and accounting practices
• Good understanding of operations and finance
• Ability to work with administrative services
• Time available to fully participate in chapter and board meetings, and represent the chapter regionally and
nationally
• National member of ASTD and a member in good standing with the local chapter

Director of Membership
Position Summary:
The role of the Director of Membership is to strategize and oversee initiatives related to recruitment, orientation,
retention and recognition of new and current ASTD-TCC members, to consult with other board members on
incorporating membership -boosting strategies, and act as an Ambassador to the chapter. This is done by leading and
coordinating the efforts of four primary sub-committees:
 Corporate Membership (Led by the Chair of Corporate Membership)
 Student Membership (Led by the Chair of Student Membership)
 Individual Membership ( Led by the Chair of Individual Membership )
Time Commitment:
Term: Two Years
Deliverables:
1. Strategic membership plan to address:
 How to recruit and retain members
 Survey membership
2. Membership budget
3. Increasing the membership base by at least 10% year over year
Primary Responsibilities:
 Coordinates efforts and initiatives of Membership Subcommittee Chairs and the Membership Committee
 Plans and administers budget and membership strategy, particularly around recruitment and retention for:
1. Outreach to students
2. Outreach to corporations
3. Outreach to individual members
 Partners with other board members in intersecting strategic plans
 Input into Membership Satisfaction survey
 Recruits and develop successor
Requirements and qualifications:
 A member in good standing of the local chapter and, upon election, National ASTD

 Either prior ASTD-TCC committee work or related assignment - volunteer or otherwise
 Experience with budget planning and fiscal management
 Ability to recruit and enable volunteers and scope project work structures
 Flexible and adaptable, with the ability to both give and receive feedback for the greater good of the
organization

NEW Board Position: Director of Member Engagement
Position Summary:
The Director of Volunteers oversees the chapter’s volunteer recruiting efforts, manages the matching of volunteers to
volunteer opportunities, and guides the chapter’s succession planning efforts to ensure that all volunteer needs are met.
Time Commitment:
Term: Two years
 Attending monthly chapter meetings: 2 hours plus travel time
 Managing all volunteer-related issues: 3-6 hours
Responsibilities:
Chapter Support
 Develop annual Volunteer goals
 Research other professional organizations for ideas on how they approach managing volunteers
 Maintain list of volunteers who have expressed an interest in volunteering but have not yet been contacted or
matched with a volunteer need
 Maintain a list of both unmet and met Board member volunteer needs
 Create an “intake checklist” (i.e. a list of skills & interests, available time, etc.) for volunteers to complete
 Create a spreadsheet/database of volunteer and volunteer needs demographic data (e.g., name, contact details,
volunteer interests, volunteer need & requirements, etc.)
 Develop end-to-end process from attracting volunteers through volunteers being matched with volunteer needs
 Establish system for tracking volunteer involvement
 Create or maintain a chapter leader succession plan and ensure the chapter is following the plan
Board Participation
 Provide a report on volunteer activities at monthly Board meeting
 Maintain and update records relevant to position for benefit of successor
 Before end of Board term, recommend at least two potential candidates for the position
 Train successor in duties for this position during transition period prior to successor’s term of office
 Participate in Board special task force activities
 Support and promote chapter operating requirements (CORE), and the strategic goals and action plans of the
chapter
 Represent the chapter professionally and ethically in all business functions/organizational activities
 Attend and participate in all board and chapter meetings

 Participate in other chapter events, committee meetings, and regional conferences as available
Qualifications:
 Skilled in written and verbal communication, personal interaction, and problem-solving
 Ability to plan, organize, and execute activities as required by the position
 Ability to complete projects within established timeframes
 Ability to delegate tasks and monitor follow-through
 Strong analytical and networking skills
 Ability to fully participate in chapter programs and board meetings
 Has a willingness to advocate the chapter
 Ability to seek others out as volunteers
 National member of ASTD and a member in good standing with the local chapter

Director, Current Year Regional Conference (2014)
Position Summary
The Current Year Regional Conference Director executes a successful regional conference during the current year. The
conference should meet the financial goals of the chapter and serve the needs of our WLP community. This position also
provides support to the Upcoming Year Conference Director to assist in the success of the conference the following year.
This is a strategic 2 year position with responsibility to oversee the work of teams and serve as a member of the ASTD-
TCC Board of Directors.
Time Commitment:
Term: Two Years
Deliverables
 Conference theme for the current year
 Conference project plan for current year
 Annual conference budget for current year
 Conference and pre-conference events
 Partner with Upcoming Year Regional Conference Director to accomplish the following:
o Develop the conference project plan, team roles, and responsibilities
o Establish and monitor conference budget to ensure fiscal responsibility
o Implement conference project plan
o Collaborate with Sponsorship chair to ensure Conference budget needs are met through sponsorship
activities
o Partner with Director of Finance to ensure signoff of all conference contracts for speakers and exhibitors
o Recruit, develop, and establishes accountability for Team Chairs
o Assist in formation of teams and monitor their progress
o Facilitate conference planning meetings
o Provide direction for Team Chairs to ensure accountability of all team roles
 Interact with all Directors to assure strategic alignment of conference activities with chapter goals
 Evaluates Regional Conference outcomes and provides recommendations for upcoming year
 Actively participate on the ASTD-TCC Board of Directors and serve as conference liaison to the ASTD-TCC Board
of Directors
Requirements and qualifications
 Familiarity with interests and needs of ASTD-TCC members

 A member in good standing of the Chapter and, upon election, National ASTD
 Previous service with ASTD-TCC as a leader within the conference committee, or proven experience in this field
 Excellent project management, financial planning, communication, teambuilding, motivational, and problem-
solving skills preferred
 Ability to partner in a leadership role
 Desire and ability to develop/coach others
 Ability to delegate and hold individuals accountable
 Previous experience in conference or convention planning and execution is desired

Director of Upcoming Year Conference (2015)
Position Summary
The Director of Conference for the upcoming year develops the elements of the strategic plan necessary to hold a
successful conference the upcoming year. Also assists the current year Director in executing a successful conference the
current year. The upcoming year Director works with the current year Director to gain knowledge required to execute
the ASTD-TCC conference in the upcoming year. The Director of Conference also serves as a member of the ASTD-TCC
Board of Directors, and also acts as an ambassador to the chapter.
Time Commitment:
Term: Two Years
Deliverables
 Conference theme for the upcoming year
 Conference project plan for the current year
 Lead team chairs
 Develop an annual conference budget for the upcoming year
 Serve as a member of the ASTD-TCC Board of Directors
 Documentation of conference planning processes and procedures
o Assist in developing and implementing the conference project plan, team roles, and responsibilities
o Assist in establishing and monitoring conference budget to ensure fiscal responsibility
o Recruit, develop, and establish accountability for team chairs
o Assist in formation of teams and monitor their progress
o Collaborate with Current Year Conference Director and Finance Director to gain insight into contracting
process and sponsorship activities
o Facilitate conference planning meetings
o Provide direction for Team Chairs to ensure accountability of all team roles
 Interact with all Directors to ensure strategic alignment of conference activities with chapter goals
 Develop skills and knowledge of conference planning in order to take on the role of Conference Director in the
upcoming year
 Identify, recruit, coach, and transition successor
 Identify trends, interests, and needs in the WLP field

 Actively participate on the ASTD-TCC Board of Directors and serve as conference liaison to the ASTD-TCC Board
of Directors
Requirements and Qualifications
 Member in good standing of the Chapter and, upon election, National ASTD
 Familiarity with interests and needs of ASTD-TCC members
 Prior ASTD-TCC committee work or related volunteer or work assignment
 Excellent project management, financial planning, communication, teambuilding, motivational, and problem-
solving skills preferred
 Ability to partner in a leadership role
 Desire and ability to develop/coach others
 Ability to delegate and hold individuals accountable
 Previous experience in conference or convention planning and execution is desired

Director of Professional Development
Position Summary
The Director of Professional Development co-leads a committee to plan and implement quality programs and other
professional development opportunities to meet member needs. ASTD-TCC professional development opportunities
provide chapter members a gateway to acquire knowledge, practice skills, share experiences for learning, and become
involved within the chapter, as well as the opportunity to interact with other training and development professionals.
This is a strategic position, which oversees the work of teams and serves as a member of the ASTD-TCC Board of
Directors.
Time Commitment:
Term: Two Years
 Support SIG meetings: 1-2 hours plus travel time
 Attend ASTD-U events: 3-4 hours plus travel time
Deliverables
 Annual professional development budget
 Event location contracts
 Program calendar
 Speakers and promotional materials
 Strategic plan for all professional development events: Webinars, Monthly Chapter Meetings, ASTD-U, SIGs
 Marketing materials
 Membership survey for topic and speaker preferences
 Program evaluations
 Program Spectrum teaser and articles
 Committee meeting notes
 Project plan
 Foster positive relationships with sister organizations to schedule events
 Coordinates and communicates timing of all events and coordinates a master e-calendar
 Ensure fiscal responsibility for ASTD-TCC finances
 Manages Professional Development budget – program expenses, mailings, rewards and recognition, etc
 Negotiates fees for speakers or initiates Pro Bono arrangements
 Sets the strategy for all Professional Development activities and learning events
 Conduct regular evaluation of pricing policies as compared to market offerings
 Ensures appropriate level of program evaluation

 Oversees implementation of all current year Professional Development events
 Builds strong leaders through recruitment, coaching and mentoring leaders for each function as needed to
support planned events
 Coaching/partnership definition; prepare partner for lead role
 Ensures communication of committee activities to the Board of Directors and Chapter members in a timely
fashion
 Leads committee chairs and is ultimately responsible for all committee deliverables
Requirements and qualifications
 A member in good standing of the Chapter and, upon election, National ASTD
 Advanced management, financial planning, communication, teambuilding, motivational, and problem-solving
skills. Ability to delegate and hold individuals accountable
 Previous experience in conference, or convention planning and execution is desirable

Past President: Nomination Committee Checklist
High level check list for project management purposes during your recruitment process with the Nomination
Committee.
Task Done ? Y/N Comments
Determine which BOD roles open for
upcoming year
Confirm role accuracy with Board of
Directors
Ask current BOD for successor
recommendations
Write and post article to open the
application process to the
membership --- link open board
positions to article
Form Nomination Committee
Kickoff Nomination Committee
Recruit and Gather Applicants
Interviews Begin
Hold Nomination Committee
Recommendations meeting
Present Recommendations to Board
Open Voting to membership online
Communicate election results to
membership at large

Board of Directors Recruitment Process

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