The document summarizes the role of Digital.CSIC in building a Current Research Information System (CRIS) at the Spanish National Research Council (CSIC). Digital.CSIC serves to monitor CSIC research outputs and support institutional research evaluation. It contains nearly 40,000 items deposited primarily through manual input. Efforts are underway to integrate Digital.CSIC with the ConCiencia system and automate deposits through APIs and batch imports from CSIC websites and databases. However, challenges remain around metadata schemas, author identities, and synchronizing updates between the two systems.

1. “The role of Digital.CSIC in the building
of a CRIS at CSIC”
First International Workshop for Transfer of Information
for Innovation
Valencia, November 3, 2011
Isabel Bernal
Unit of Scientific Resources for Research (URICI)
Digital.CSIC Technical Office
Spanish National Research Council (CSIC) 1

2. Institutional data management and
dissemination: a complex landscape
Programación,
VICEPRESIDENCIA DE Seguimiento VICEPRESI
ORGANIZACIÓN Y y Documentación PCO DENCIA DE
RELACIONES Científica
ÍNVESTIGA
INSTITUCIONALES CIÓN
CIENTÍFICA
Y TÉCNICA
SGAI 2

3. • Digital.CSIC within “Frames” Action Line, Vice-
presidency of Organization and Institutional
Relations
• A part of CSIC System of Scientific Information
(SIC)
• A tool to monitor CSIC research outputs
• A role in the institutional research evaluation
exercise
• 75% of CSIC outputs accessible through the
repository by 2013
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4. Digital.CSIC: Content growth
through manual input
• Nearly 40,000 items
• 85% deposits through
Mediated Archiving
Service
• Fully dedicated
Technical Office
• One repository
librarian in each of 77
CSIC libraries
• 900 item deposit
monthly on average 4

5. Automated deposits: first
experiences and challenges
• Batch imports from CSIC • Not that automated..:
centers web sites: Metadata crosswalks
Robotics and Industrial Syntax differences
Informatics Institute (IRII),
Institute for Cross- One time imports
Disciplinary Physics and No synchronization in
Complex Systems content population
(IFISC) Missing fields: manual input
• SWORD: BioMed • 1400+ collections in
Central, arXiv Digital.CSIC
5

6. CSIC scientific information
management system: mergers,
sinergies, automation
OUTPUTS
External sources
INSTITUTIONAL (Scopus, WoK, others)
INPUT SOURCES
Reports,
analysis,
exports etc
BDC
Scientific
Activities
CSIC
NBDC
Annual Report
Entities
and staff
ConCiencia
CVN Enriched CVN
CSIC
Action Plan Productivity
by Objectives
Accomplishment
Productivity
by Objectives Digital.CSIC
Accomplishment
6

7. Challenges on the way: CSIC
affiliations cleaning and Scopus APIs
functioning
7

8. Digital.CSIC integration into
ConCiencia
8

9. ConCiencia, a new deposit process
for Digital.CSIC?
• Metadata of 130,000+ research outputs
• Monthly content updates through APIs and
batch imports
• 4,500+ full texts uploaded in 3 months
• A substitute for DSpace submission
process? 9

10. Making ConCiencia and
Digital.CSIC interact
ISSUES:
Autenticación
CAS
Correcta
Digital.CSIC
SO L
R
BUSCADOR (1)
SOLR
Conciencia
• Items duplicates
RESULTADOS
-Exportar excell
(2) • Synchronization of
DUPLICADOS data upload in both
SI
VALIDACIÓN
DUPLICADOS
(3)
platforms
NO
¿Fichero? DC (SI)
Registro
Validado
- Log actividad
• Metadata validation
- Grabar handle CC
DC (NO), CC (SI)
EDICIÓN (4)
• Author identities
PENDIENTE GRABACIÓN
check-up
SWORD ??
- Log actividad
SWORD
- Log actividad
• Copyright verification
- Marcado pendiente - Grabar handle CC
10

11. 11

12. Where are we heading to for enhanced
access to knowledge?
• As a preliminary step for enhanced transfer of
knowledge, long standing issues for efficient internal
workflow remain:
-What metadata schema and granularity for CSIC research
outputs
-A unique persistent author identifier
-Discipline in CSIC affiliations names
-Inner dinamism and own initiatives within CSIC centers
-The challenge of CSIC mixed centers and institutes
-Linked data
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13. Thanks for listening!
Isabel.bernal@bib.csic.es
Unit of Scientific Resources for Research (URICI)
Digital.CSIC Technical Office
Spanish National Research Council (CSIC)
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