The document provides information about the 5S group at UiTM Training Centre. It discusses the background and objectives of the Training Centre and 5S group. It describes the 5S methodology which focuses on workplace organization, cleanliness and standardization. The 5S group aims to apply this methodology to improve work performance, efficiency and satisfaction. It discusses the group selection process and how performance is appraised and rewarded through regular audits and a scoring system.

2. Set in Order

3. Shine

4. Standardize

6. The 5S group of five was formed in Uitm Training Centre where each group is headed by a coordinator of a group and each group is driven by a team leader and team members who are appointed by management.

8. Nearly all work group have a formal leader. In the 5S group above it is headed by Advisor. He plays an important role in the success of the group.

9. Group Roles and responsibilities of 5S Group is as follows: a) The Committee Parent Guide. Determining the goals and direction for implementation of 5S. - Ensure the implementation plan. - Determine budget or financial resources. - Establish policies, regulations, guidelines implementation. - Setting the system of awards and rewards. - Monitor / evaluate the progress of implementation. - Monitor progress of program b) Admin. - Scheduling of meetings of the Steering Committee. - Coordinate the 5S program. - Report on progress and status of implementation of 5S. - Disseminate the latest information in the course of the 5S program

10. Organization. - Keep records and minutes of meetings of major. - To assist the management of promotional activities, training and audit.

11. Facilitate (6 men, one from each unit). - Coordinate / monitor the 5S team under his supervision. - Assist the Implementing Committee as job promotion, training and audit. - Getting the support and recognition from his superiors for the good of 5S. - To help provide the data or information about the practice of 5S. - Assess / update the 5S program during the course of time. - Monitor / discussions as well as give encouragement to the 5S every time. e) 5S Group - General Group (17 persons, one from each group). - Provide training to members / employees. - Conduct a short meeting (15-30 minutes) once a week, talking about the performance practice of 5S. - To encourage members to provide ideas in meetings. - Establish rules / discipline groups to be observed by all members of the group. f) Members of the Group (all employees) - Attend meetings and provide an ongoing commitment to be held. - Participate 5S active all the time. - Cooperation and always gives an idea of the group. - Responsible for improving the work place all the time. - Establish harmony among the members. - Understanding of all actions and is able to make a presentation about the achievement of group activities 5S practices. g) Training Committee (Chairman and Members of the Committee). - Provide planning and execution of training activities on an annual basis. - To be the secretariat to all the 5S training session. - Ensure that all staff receives adequate training. h) Promotion Committee (Chairman and Members of the Committee). - Provide planning and execution of promotional activities 5S. - Identify activities and promotional campaigns to promote awareness and participation of members. - Analyze the effectiveness of promotional activities have been implemented. - Provide incentives to the team that reached the level of excellence. i) Audit Committee (Chairman of the Audit and Auditors). - Provide internal audit criteria 5S. - Determining the frequency of internal audit activities 5S. - Provide reports and analysis, internal audit results 5S. - Review the internal audit criteria from time to time as necessary.

12. Group Status

13. Group status is socially defined position or rank given to groups or group members by others. Awarding of status can influence the behavior of groups. Whenever there is inequality in status among members of the group, the productivity and an individual’s desire to continue staying with the group will be affected. Groups usually reach a consensual agreement on the status and the position of individuals in a group.

15. Provide guidance and coordinate all activities 5S.

16. To increase the participation of all levels of the Uitm Training Centre.

17. Develop a continuous improvement program.

18. Responsibility for implementing these practices is comprehensive and each member must carry out their respective roles. The Structure of 5S Implementation of UiTM Training Centre of the Steering Committee on the Management and Executive Committee comprising the project coordinator, Facilitators, Group Head, Group Member, Campaign Committee, Training Committee and the Audit Committee.

19. 3.0

20. Evaluation3.1 UiTM Training Centre officers are appointed by top management for carrying out the tasks of planning, perform the audit and report all the audits finding and is independent of the team activities being audited.<br />3.2 Audit of the organization is the best method to assess the performance of 5S. This assessment may be followed by a reward system that offers rewards on every team that successfully organized in various categories. It means that the overall audit documentation and records organized. Of course, it is necessary to the practice of 5S. Audit or Review is a verifications process to determine Quality Management System of 5S is implemented.<br /> <br />4.0<br />Findings<br />4.1 The 5S group regarding workgroup performance and satisfaction.<br /> 4.1.1 Key Performance Indicators (KPI)<br />(i) Quantitative Indicators – Defects, “Rejects”, The Search, Delays Process, Damage to machinery, maintenance costs, late delivery, Customer complaints, accidents, etc,.<br /> (ii) Productivity Indicators – Labor, Capital, Process and Profit<br /> (iii) Culture Tips – Absence, Employee Participation in Improvement activities, timely, Proposals/ workers Ideas <br /> (iv) Environment Indicators - Aspects of security, cleaning, etc.<br /> (v) Overall Performance Indicators – Sales, Market, Costs and Profit<br />4.1.2 5S Cultural Strengths <br /> (i) Building a Culture Kaizen in the workplace<br /> (ii) Build teamwork<br /> (iii) Train Workers more disciplined<br /> (iv) Contribute creative and innovative ideas<br /> (v) Build employee high morale<br /> (iv) Ready to implement programs to increase Product and Quality more challenging<br />5.0<br />Conclusions and Recommendations<br />5.1 Conclusion<br />In conclusion based on 5S workgroup there is strong relationship between the group members involved to achieve the 5S objectives. In the overall activities of the 5S practice is really testing the seriousness of the group members realize UiTM Training Centre is able to target the practice of 5S certification.<br />5.2 Recommendations<br /> 5.2.1. Remove Barriers to Team Productivity<br />The need for group communication, clear objectives, and focus, managing meetings and “finding the time” to complete tasks; and dealing with the interruptions and phone calls.<br /> 5.2.2 Dramatically Increase Focus, group work and Satisfaction<br />With mission control’s organizational performance and productivity principles tool, and practices, group members are able to consistently focus on what’s important to the organization and reliably produce results that fulfill what’s important.<br />Accountability and ownership within the group are fostered and become internally driven instead of imposed.<br />Project status is known and easily available to team members and management.<br />Coordinated action, collaboration, and partnership are generated.<br />Work practices are established and agreed upon, significantly elevating group productivity and performance.<br />Stress is reduced and job satisfaction is increased, reducing turnover and sick days.<br /> 5.2.3 Effective Communications and work habits<br /> Meetings become purposeful, communications (including email) produce the desired action and results, and individual work habits that impede the productivity of the group are replaced with new, more effective practices.<br />6.0 References<br />1. http://www.articlesbase.com/writing-articles/5s-one-of-suns-formulae-to-greater-success-1920273.html#ixzz1FfhMfyIL<br />2. http://pendaftar.uitm.edu.my/latihan/images/stories/5S/Audit/laporan_audit_siri_7.pdf<br />3. http://www.pendaftar.uitm.edu.my/latihan/images/stories/5S/.../laporan_audit_siri_7.pdf<br />4. http://catatan.norhesham.com/2011/01/07/kesimpulan-5s-2/<br />5. http://www.eurofound.europa.eu/ewco/reports/TN0507TR01/TN0507TR01_11.htm<br />