This document discusses 5S, a Japanese methodology for organizing and standardizing the workplace. It consists of five steps: sort, set in order, shine, standardize, and sustain. The document outlines each of the 5S steps and how to implement 5S through clear objectives, communication, training, and regular updates. It explains that 5S improves efficiency, reduces waste, enhances safety, and promotes continuous improvement and a competitive advantage for organizations.

1. 5S ANALYSIS,
IMPLEMENTATION AND
ITS EFFECTS ON
ORGANIZATIONS
Duan Xiaobo Ewa Przybylska
Özge Cokpekin Manuel Moreno Diez

2. Agenda
 What is 5S
 How to implement it
 Why we need it
 What its importance is
 How to promote employee ownership

3. Introduction –What is 5
S
 Japanese system
 Creates clean, organized and well designed
work place
 100% efficiency and occupational safety
 Seiti, seiton,seiso, seiketsu and shitsuke

5. 5S_1 Seiri(Sort,
Organization)
 Eliminating unnceserary items from the workplace.
 Waste of time.
 If working place in order, more comfortable
 Leave the tools in correct place
 If not a specific place, common area (temporary)
 Main problem, getting rid of some materials
 Decide the order
 Shape
 Importance
 Usage
 …

6. 5S_2 Seiton(Set In Order)
 Setting tools in order
 Organizing the rank of the work
 No waste of time
 No demotivating interruptions
 No risk of hitting, spilling while looking for tools
 Reduces risk of occupational accidents
 Visualized seiton

7. 5S_3 Seiso(Sweep, Shine)
 Sweeping means to physically clean up the work area
 Things put in order and kept in excellent condition
 Involvement every employee in daily cleaninig process
 Acceptance maintenance as a part of the job
 Identyfication of wasted sources  improvement of
effectiveness and effeciency
 Reduced number of hazrds  safer working
environment

8. 5S_4
Seiketsu(Standardize)
 Seiketsu means creating standard ways to keep the
work areas organized, clean and orderly and to
document agreements made as part of the 5S’s.
 Variability in the process can be controlled by
eliminating ”non-standard” resources.
 Every employee follows those standards, understand
and maintaining them will improve the efficiency and
reduce the cost.
 Repeat the first three steps over and over to
continuously improve.

9. 5S_5 Shiksute(Self-
Discipline)
 Maintainace of favourable habits for a longer
time  continuous improvement
 the involvement of employees
 integrated performance measurement system
 support of management
 discipline
 all the safety information should be put to
production and quality reports

10. How to implement?
 Clear objectives
 Effective communication system
 Opinions of employees
 Training
 Follow up, feedback
 Regular updates

11. How to implement?
 Cleaning and order is the basis of standarization,
continous order and improvement.
 5S help: based on common sense, discipline and
visual management
 Impact on quality, cost and human environment.
 Cost as waste eliminated
 Before implementation a plan is needed
 Set objectives
 Steering group needs established
 Pilot areas defined
 …
 5S work will be performed by teams from within the
area concerned.

12. Why this programme?
 reduction of waste in every operation
 inventory organised in better way
 additional space in the room
 saves time
 introduces good management practices  no
safety problems commitment of employees
 significant impact on the entire performance of
the company increased productivity,
effectiveness and efficiency
 continuous improvement
 competitive advantage

13. The importance of
working environment
 Clean, orderly and comfortable working area is
very important.
 Good for health, away from danger, efficiency,
gain, save times, reduce wastes, etc.
 Bad working environment
Mess, dirty, disorder, bad efficiency, waste,
easy to fall sick, etc

14. How to promote
employee ownership
 Define and launch a promotional plan
 Specific, explicit rewards and punishment
 Transparent manage system
 Concern about the safety and healthy working
environment for employees
 Implementing 5S, work satisfaction is enhanced as
employee see the impact they make on their work
environment

15. Conclusion
 Clean, tidy, well organized workplace
 Safer workplace
 High quality work
 Employee satisfaction
 Customer satisfaction
 Management satisfaction
 Continuous improvement culture

16. Questions &
feedback

17. Thanks!