The meeting agenda covers introducing the ICM team to JAWDAT, reviewing the project vision and objectives, discussing the benefits of implementing Microsoft Dynamics Axapta, outlining the step-by-step implementation methodology, and reviewing the license and implementation costs and expected savings. The document also provides details on ICM's experience and capabilities in various areas including ERP solutions, training, software development, and business intelligence.

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2. Meeting Agenda
 1. Familiarize ICM Team with JAWDAT
 2. Project Vision and Objectives
 3. Main Benefits of MS Dynamics Axapta
 4. Step by Step Implementation Methodology
 5. License & Implementation Cost
 6. Savings in Terms of Cost & other benefits

3. ICM Software House is a leading Business Services provider
in Middle East & Pakistan since 1997 and our senior team
members has more exposure in IT Business since 1979.
We are dealing in following areas;
- Provide ERP solutions, MS Dynamics & Oracle.
- Training ERP solutions up to Corporate level.
- Software Development & Support.
- Database Administration & Support.
- Data Warehousing for large scale Enterprises.
- Advanced Business Data Replication.
- Web-enabled Applications to different Enterprises.
- Provide Financial Services & Business Intelligence

4. Project Vision & Objectives
 JAWDAT want to comply with Modern technologies to
meet the new competitive challenges, due to rapid growth
of the Construction Industry in KSA.
 The complex nature of the industry creates an urgent need
to find business tools that enable them to respond quickly
to market shifts.
 JAWDAT require a scalable and capable business solution
that satisfies its business functional requirements.
 The successful implementation of such solutions shall
addresses functional and technical requirements of
JAWDAT in a cost-effective and timely manner.

5. Main Benefits of ERP System
 Access critical information-—faster, easier, and in greater
detail—for better decision making.
 Streamline Business Processes.
 Integrate different department’s information.
 Reduce costs through better resource management.
 Manage Project’s Estimation / Budgeting / Costing more
effectively.
 Streamline Revenue Generation & Allocation.
 Reduce operational costs thru Inventory control.
 Establish long-term contracts with Customers & Vendors.
 Integrate with other Microsoft Business tools.
 Get detailed employee information instantly.
 Streamline the hiring process.
 Comply easily with government requirements.

6. Main Scope of Work
 Financial Series
 MS Dynamics Axapta 2009 Financial I & II
 MS Dynamics Axapta 2009 Fixed Assets
 Trade & Logistics
 MS Dynamics Axapta 2009 Trade & Logistics I
 Warehouse Management
 Project Accounting
 MS Dynamics Axapta 2009 Project
Accounting I & II
 HRMS
 MS Dynamics Axapta 2009 Human Resource

7. Financials Series
 The complete implementation of MS Dynamics Axapta 2009
Financials (GL, Bank, AP, AR, FA) will cover all your
Finance related business requirements.
 We redesign your Chart of account, on the basis of
modular approach as per latest business requirements.
 All the currently used coding schemes for Customers,
Projects, Vendors, Banks, Fixed Assets, LC & LGs will be
redesign as per Axapta requirements.
 All type of Ledgers / Journals / Vouchers / Transactions
will be identified and cater for in the system.
 The Fixed Assets at company level will be identified &
depreciated as per company policy.
 Identify & fulfill all the Management reporting needs.
 All this exercise will help you in controlling your business
in a better way and expedite it many fold.

8. Project Accounting
 As we are the pioneer in computerization of Projects
related activities in Construction Industry of Saudi Arabia,
(17 companies of Isam Khairy Kabani (IKK) group and Al-
Harbi Trading & Contracting Co), therefore you will better
utilize our expertise in your business area.
 The Project Accounting modules will manage your whole
project cycle from Enquiries, Quotations, Estimation,
Budgeting plus your daily routine transactions related to
Manpower, Sub Contractors, Materials & Project handling
expenses with generation of your Project Invoicing on
timely basis including calculation of Advances &
Retentions.
 It will also assist you, during Estimation & Budgeting as
well as measuring your profitability at every stage of your
projects.

9. Supply Chain Management
The MS Dynamics Axapta 2009 Trade & Logistics
(Procurement, Inventory, CRM, Sales & Ordering) will cover
your all the main business activities and on the basis of
our long exposent ure of working with different
Multinational organizations, we will stream line your
business needs by re-engineering your processes up to
prevailing standard business procedures in all over the
world.
Give your business a superior competitive advantage, with
easy-to-use stock analysis tools and flexible reporting
capabilities that deliver rich access to detailed,
consolidated inventory and ordering information.
Multiple locations thru Warehouse Management module will
assist you to utilize your inventory stocks up to Maximum
level and your Projects planning will be enhanced many
fold.

10. Trade & Logistics - Procurement
Take control of your business processes, build lasting
vendor relationships, and minimize costs.
Advanced automation reduces the time and effort to manage
purchase order processes.
Robust capabilities empower employees with tools to track
and manage vital commitments on the fly and information
to make smart business decisions.
Get instant answers to questions and maintain complete
purchasing audit control with detailed information tracking
and management capabilities, and track and analyze
purchase activity with a comprehensive selection of
reports.
Establish long-term contracts with vendors.
Monitor your landed costs more effectively.

11. Human Resource Management
We will assist your HR routine issues through
following functionalities of Axapta HRM Module.
 Organization Units and Positions
 Employee Administration
 Payroll & Employees expenses Management
 Recruitment Process
 Managing Absence & Leaves
 Managing Skills & their development
 Managing Employees Training
 Employee Services

12. Implementation Methodology

13. Business Process Architecture
The objective of Business Process Architecture is
to provide the framework for combining change
in business processes with implementation of
software applications.
In this process, standard templates are used to
map the application’s functions and features to
standard business processes.
The project team can examine the processes
appropriate for the application and then make
business-focused decisions either to change
the current processes to suit the application or
to customize the application.

14. Business Process Definitions
The objective of Business Requirements Definition
is to define the business requirements of the new
applications system. These requirements are
used as input to the Future Process Model.
The Business Requirements Scenarios, list the
necessary steps for executing a business
function within a business process; some of the
steps may be application-specific, and some may
be manual.
To confirm that business needs are met, later we
will map these requirements against application
functions and features in Business
Requirements Mapping.

15. Business Requirements Mapping
The objective of Business Requirements Mapping is to create
an acceptable and feasible solution that is proven and
becomes well documented.
The objective of mapping is to ascertain the fitness for use of
application features in satisfying detailed business
requirements expressed at a business process step level
— and then to make a formal disposition of any and all
identified gaps.
Each business process step relates to one or more
application screens, reports, and inquiries. As a starting
point, use the approved Business Requirements Scenarios
for a given business process. Usually this means that the
mapping team has a formal statement of requirements and
their sources.

16. Application and Technical Architecture
The objective of Application and Technical Architecture is to
design information systems architecture to realize the
business vision.
The process takes the business and information systems
requirements and develops a blueprint for deploying and
configuring the system.
Module Design and Build
The objective of Module Design and Build is to focus on the
design and development of customizations to satisfy
functionality gaps identified during Business
Requirements Mapping.

17. Data Conversion & Migration
The objective of Data Conversion is to convert and test all
necessary legacy data for the operation of the new system.
The first step is to explicitly define the data as business
objects to be converted, along with their source systems.
A business object is a physical or logical object of
significance to a business.
Business objects include Customers, Projects, Vendors,
Items, etc…, we also need this data for business system
testing.
Most of the Data directly imported thru defined Templates.
Documentation
The objective of Documentation is to augment the standard
MS Dynamics Axapta 2009 Applications manuals with
specific information about the organization’s application
extensions and specific business procedures.

18. Business System Testing &
Performance Testing
The objective of Business System Testing is to test the
quality of all of the elements of the application system.
Business System Testing emphasizes a common planning
approach for all types of testing and advocates the reuse
of deliverable components to test successively larger
aspects of the application system.
Parallel run with all legacy system’s options & reports, till we
get desired results up to minimum level of acceptance for
switching completely to new system.
Adoption and Learning
Adoption and Learning focuses on the use and acceptance of
new applications by all users and the optimization of
organizational performance, including the trainings of all
level of Key Users & Management.

19. Project Team Structure

20. Critical Success Factors
 Provide strong executive sponsorship and management support of
the project mission and project team.
 Establish a clear understanding of how to balance the dynamics of
time, scope, and budget related to the project’s activities.
 Maintain adequate project staffing for the expected goals and timeline
to be met.
 Define clear roles and responsibilities for the project team members
in order to assure accountability, ownership, and quality.
 Identify a committed and well-informed Project Manager and project
teams that have a thorough understanding of the project mission,
goals and milestones.
 Maintain a complete and streamlined project management and
implementation methodology.
 Establish a clear and well-defined decision-making process that
ensures timely and well thought-out decisions.
 Develop and update, as appropriate, the management and project
teams with a thorough understanding of the known project risks and
assumptions.

21. Project Control Procedures
 Status Meetings
 Change Requests
 Software Incident Reporting

22. Microsoft Dynamics AX 2009 License Cost
S.N Module Description Cost in Cost in Comments
O EURO SAR
1. Financial I &II
2. Fixed Assets
3. Trade & Logistics
4. Warehouse Management
5. Project I
6. Additional Facilities
-Three Dimensions
-Company Accounts
-Domains
-Business Analysis
-FRx Currency Translation
-FRx Report Manager
-Application Integration Framework
-Enterprise Portal Framework
-Record level security
-Database Log
-Marketing Automation
-Sales Force Automation
-CRM Professional Server
-Production I
-Electronic Banking
-Telemarketing
Total Cost for Minimum 10 Users Additional cost will be added per
35,322 162,481 extra user
7. Human Resource Management for 4,871 22,407 Not included in Above Package
251--300 employees
8. Project II 2,707 12,452 Not included in Above Package
Grand Total 42,900 197,340

23. iMpleMentation cost of Ms DynaMics aXapta
2009
Description Man Man days Cost in Cost in
days Charges USD SAR
Project Management 25 300 7,500 28,125
System Analysis 30 300 9,000 33,750
Function Requirement Documentation 30 300 9,000 33,750
Gap Fit & EDD 45 300 13,500 50,625
Key user training 30 300 9,000 33,750
End user training 45 300 13,500 50,625
Tech. training 6 300 1,800 6,750
System Configuration 30 300 9,000 33,750
Master Data Collection 15 300 4,500 16,875
Opening Balances 15 300 4,500 16,875
Piloting 25 300 7,500 28,125
Security 4 300 1,200 4,500
MS SQL Server 2008 Preparation & Installation 2 300 600 2,250
MS Dynamics AX 2009 Installation at Server & Clients 3 300 900 3,375
System Support for next 3 months 25 300 7,500 28,125
Total Implementation cost 200 60,000 225,000
Discounts 25,000
Net Implementation cost 200,000

24. Payment Schedule
Phase Amount %
Signing of Contract
50,000 25%
On Delivery of Key Users Training
20,000 10%
On Delivery of Analysis Phase
20,000 10%
On completion of Gap fit Analysis
40,000 20%
On Completion of Parallel Run / Testing
30,000 15%
On Completion of Deployment & End User
Training 20,000 10%
On Go Live
10,000 5%
On completion of one month Support
10,000 5%
Grand Total
200,000 100%

25. saving in terMs of cost & other benefits after
1 Time No Averag Cost per Cost per
erp Detail of Activities
Cost s e month Year
1 -- Normally Finance, Purchases, HR & Projects & Stores SR 30 Salary
5,000 150,000 1,800,000
Departments need 30 to 40 employees for their routine tasks
and they have so many duplication of information every were,
most of time they are engaged in reconciliation with each
other plus the individual legacy system did not provide all
information at same platform & patterns as required by the
Management and other information users like vendors,
subcontractors, Customers etc.
2 -- After successful implementation of Axapta, you need 15 15 6,000 60,000 720,000
to 20 trained persons, due to less work load in reconciliation
and most of the data is interconnected with each other like
Payroll information is interconnected with HR Department plus
Project department has entered their actual expenses on daily
basis and no need to compile them again. The Customers &
Vendor's balances tallied at every stage and you always have
correct & authentic information.
3 -- Savings in Controlling of Inventory, You exactly know
where, what & How many stock available, plus their other
parameters like their average cost, expiry date, minimum
level, vendor info, etc. can be access any time.
MS - Dynamics AX 2009 License & Up gradation cost 200,000 30,000
MS - Dynamics AX 2009 Implementation & Support Cost 200,000 30,000
Hardware & Net working plus their Maintenance cost 100,000 20,000
Total 500,000 80,000
Net Saving in cost 1,000,000

26. What Do We Need From You?
 Commitment
 Participation
 Feedback
 Vacation Time In Advance

27. Let’s Go !!
 But you are always welcome