The document discusses the development of an Educational Management Information System (EMIS) called e-planea at the University of Colima to enhance institutional planning. It addresses the need for reliable, efficient data gathering and management in order to support educational objectives and policy-making. The evaluation of e-planea indicates that it is perceived as useful, efficient, and a positive innovation for the university.

1. An Educational Management Information System
(EMIS)to Support Institutional Planning at the
University of Colima
O Martha Magaña, Pedro Santana and Victor de la Rocha
June 5-7 - Prague, Czech Republic

2. Colima, México
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3. University of Colima
O Higher Education Institution.
O 72 years of history.
O 128 departments.
O 30 undergraduated schools.
O 14,244 students.
O 34 high schools.
O 11,801 students.
O 30 graduated programs.
O 592 students.
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4. Introduction
O Educational planning is responsible for
establishing the goals and objectives of
education.
O Annual Reports are in place to achieve
educational targets.
O The reports that are commonly collected and
considered as relevant information for the
management indicators:
O Enrolment.
O Dropout rates.
O Student academic performance.
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5. Background
O For achieving the educational targets, it is necessary a
rigorous monitoring and evaluation system.
O The problem in our University the obsolescence of the
system for data gathering, information
management, planning and decision making.
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6. Background
Partial, unreliable and
inconsistent data in word Manual data
processor format analysis
Departments and
schools
This process was time
Unable to undertake a consuming, labor Big problem to
proper systematic process organize the data
intensive, and inefficient
Inadequate resources
for monitoring 6/1
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7. Stop the cycle
O Evidence-based policy.
O Result-oriented implementation.
O Affordability of IT solutions.
O A committed and competent staff.
O Planning advisors.
O Head of departments and schools.
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8. Objectives
O Support educational planning
at the University of Colima.
O Simplify management
information.
O Reduce time needed for
gathering information.
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9. Solution
An Educational
Management
Information System
(EMIS)
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10. What is an EMIS?
O A system to collect and analyze
management indicators related to the
education sector. It aims to support the
processes of strategic planning, resource
assignation, monitoring, policy formulation
and decision making in Institutions of
Higher Education.
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11. What does EMIS do?
O It improves efficiency in supplying
educational data.
O It enhances the process of transforming
data into information for decision making.
O If used effectively, IT technology
facilitates the process.
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12. System architecture
Outputs Dissemination
e-Planea
Reports,
Tables,
Printed
Charts
Electronic
Research
EMIS database
producti- WEB
vity
Data
Web interface
Schools Departments
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13. Usability testing
O Technology Acceptance Model (TAM)
O Perception of easiness while using it
O Perception of the usefulness
O Attitude towards the use
O Intention of usage
O 13 participants (100% of the planning advisors)
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14. Outcomes

15. Easiness Perception
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16. Usefulness Perception
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17. Attitude towards the use
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18. Intention of use
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19. Conclusions
O This work presents the creation of an
EMIS called
e-Planea at the University of Colima.
O The evaluation of this platform gave as a
result that the platform is:
O Useful.
O Efficient.
O And Considered a good idea.
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20. Thank you
An Educational Management Information System to
Support Institutional Planning at the University of Colima
Martha Magaña, Pedro Santana and Victor de la Rocha