An embedded repository: the enlighten experience at the University of Glasgow
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An embedded repository: the enlighten experience at the University of Glasgow. - William Nixon (Glasgow University)
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An embedded repository: the enlighten experience at the University of Glasgow
- 1. An Embedded Repository: the Enlighten experience • William J Nixon • Digital Library Development Manager • 3ª Conferência Luso-Brasileira de Acesso Aberto • Lisboa • 2 October 2012
- 2. Glasgow, Scotland and Open Access • 14 Universities • Scottish OA Declaration - 2004 – ‘We believe that the interests of Scotland will be best served by the rapid adoption of open access to scientific and research literature.’ • Range of Repositories – EPrints – DSpace Digital Commons
- 3. University of Glasgow • Founded in 1451 • 2nd oldest University in Scotland (4th UK) • 6,000+ Staff – 2000 Researchers • 25,000 Students – 16,000 Undergraduates – 5,000 Postgraduates – 5,000 Adult learners • In the top 1% of universities in the world • In the UK's top 10 earners for research • Repository since 2001 • Publications Policy 2008
- 4. Institutional Drivers for Open Access • Research Funders – The Wellcome Trust: “supports unrestricted access to the published output of research as a fundamental part of its charitable mission and a public benefit to be encouraged wherever possible. Specifically, the Wellcome Trust: expects authors of research papers to maximise the opportunities to make their results available for free” – Research Councils UK: “Ideas and knowledge derived from publicly-funded research must be made available and accessible for public use, interrogation and scrutiny, as widely, rapidly and effectively as practicable” • Visibility and Impact – Some studies have shown a citation advantage for those articles which are freely accessible • Management information – Knowing what your researchers are doing!
- 6. Budapest Open Access Initiative - 10 Years "An old tradition and a new technology have converged to make possible an unprecedented public good."
- 7. Embedding (and integrating) is about… • Being stitched into the fabric of the institution – Culturally, Technically ,Holistically • Adding Value [for the] – Researcher, Funder(s), Institution , UK Plc • Re-use – REF, Research Profiles, Interoperability, crosswalks and metadata schema • Reducing Duplication – Ingest, workflows, reporting • Exploiting new opportunities – Data mining, business intelligence, KPI’s, Analytics, “stickiness”, visibility
- 8. An Embedded Week • Academic staff • Departmental administrators • Enlighten Team • IT Services • Corporate Communications • Research and Enterprise • Human Resources
- 9. Silos are the past… Photo by docsearls on Flickr - used under a Creative Commons licence
- 10. Beyond Silos: Embedded Repositories
- 13. Enlighten: Staff A to Z
- 15. Thesis: Record
- 17. Our Embedded Journey 2002-2012 • JISC ‘DAEDALUS’, ‘Enrich’ and ‘Enquire’ projects • Information Environment Programme 2009-11 (Inf11) • Embedding Enlighten alongside other University systems • Enabling sign-on with institutional ID (GUID) • Managing author disambiguation • Linking publications to funder data from Research System • Feeding institutional research profile pages • Piloting the collection of output, impact and esteem data via the repository • Delivering national assessment functionality
- 18. An Embedding Equation – 3 P’s People X Processes X Policies
- 19. Ongoing Library Role • Enlighten publications team of 4+ (not F/T) in Library • Open Access advocacy activities with our four Colleges • Clarifying and assisting researchers with © status of their publications; liaising with publishers • Providing coversheets for OA publications which cite the details of the published version of the paper • Running training courses for departmental staff and administrators about Open Access, Policy and Repository • Having editorial oversight for all records and full text in Enlighten • Providing reports on deposit and usage (Annual Report)
- 20. Enlighten: Measures of Success • Positive reactions and support from University management, academic staff and Heads of Department for Enlighten (“How” not “Why”) • Continued growth in records (52K+ ) • Continued growth in downloads (>165K in 2011) • Embedded in University’s preparation for national research assessment (REF) exercise • A Key Performance Indicator (KPI) for International Excellence in Research within University’s strategy • Publications Policy is a key platform for realising the advantages of Open Access and its impact
- 21. Embedding is a journey not a destination… • Advocacy, advocacy, advocacy – Repeat your message to management and academic colleagues • Relationships – Build and maintain good relationships with key people in the University and gain their support – and demonstrate value • Different needs – Respect and accommodate different disciplines and their distinct academic requirements • External influences – Use the work and decisions made by other institutions/funders to influence local change • Systems and processes – Understand the research management requirements of the University and align with them e.g. Performance Review
- 22. Find Out More • Enlighten and our Publications Policy http://eprints.gla.ac.uk http://www.lib.gla.ac.uk/enlighten/publicationspolicy • E-mail: william.nixon@glasgow.ac.uk Twitter @williamjnixon • Blogs http://enlightenrepository.wordpress.com http://researchoutcomes.wordpress.com http://twitter.com/enlightenpapers
Editor's Notes
- Delighted to be here strands discovery, deposit, An embedded repository service is one that has been integrated with other institutional services and processes such as research management, library and learning services – JISC Call, 10/2010 This programme helps to address the gap between development and deployment, embedding isn't an activity which just happens overnight Research repository
- Scotland is a small country of 6 million people, education is very important in Scotland and we have 14 universities. In 2004, the Universities adopted an Open Access declaration because "We believe that the interests of Scotland will be best served by the rapid adoption of open access to scientific and research literature.' This declaration, which all the universities signed up to committed them to set-up repositories and where practical mandate the deposit of research material. There is a mix of repositories in Scotland and they use the EPrints, DSpace and other software, such as Digital Commons.
- Research and the REF is very important to us and Enlighten is a core component of this work, particularly focussing on REF2 publications.
- These are arguments many of you will have heard before, but have been very important in taking forward the OA debate at Glasgow. Research Funders Compliance with Researcher funder requirements on Open Access. We were one of the recipients of a letter from the Wellcome Trust about low levels of compliance with their mandate – WT is a major funder for Glasgow and their opinions count. Very important we can demonstrate this compliance. Visibility and Impact Studies have indicated that the more openly available publications are, the more likely they are to be cited. Therefore putting publications in an institutional repository where the data will be harvested by Google and others makes absolute institutional sense. Some parts of GU have managed their publications well, they don’t necessarily like a central solution, but it’s hard to deny that publications in Enlighten get more hits and appear higher in Google searches than publications on static web pages. Enlighten automatically creates rich metadata Management Information Now that we’re putting together the University’s publication record for the past 9 years (our starting for a comprehensive publications database is 2001) it’s generating a lot of interest across the University. Our VP Research regularly looks at Enlighten and can see at a glance who has publications in there and who doesn’t and will ask why they don’t. Also interest in modelling the data in Enlighten against journal rankings such as that put together by the Australian Research Council.
- This is our University Publications Policy, introduced to Senate in June 2008, it has two key objectives, to raise the profile of the university's research and to help us to manage research publications. The policy (it is a mandate but we tend not to use that term) asks that staff: deposit a copy of their paper (where copyright permits) provide details of the publication ensure the University is in the address for correspondence (important for citation counts and database searches)
- In talking about repositories it is important to set them in the context of Open Access and the need to make research freely available. This year, Feb 14th was the 10th Anniversary of the Budapest Open Access Initiative. Melissa Hagemann from the OSI in a blog post noted, that after 10 years: Today, Open Access is at the forefront of discussions about scholarly communications in the digital age. Open Access is taught in universities, debated in Parliaments, embraced and opposed by publishers, and most importantly, mandated by over 300 research funders and institutions, including the largest funder of research in the world, the U.S. National Institutes of Health. This rise to prominence is all the more remarkable when considering how ambitious the Budapest Open Access Initiative (BOAI) was, as it sought to change an $8 billion industry. Few beyond the initial BOAI participants shared the vision that change was possible". There is still work to be done but meetings like today are a result of the BOAI, new challenges are ahead, we must continue to engage funding bodies, our academics and our senior management. There are also new opportunities, with new publishing models and links with research data.
- Monday HR re P&DR, Research re: REF Academic colleague about coverage and using Enlighten to promote their work Tuesday IT Services - work adding additional user data to Enlighten Weds IT Services colleague planning for updates and looking at stats Professor in one of our Colleges about publications and improving open access Enlighten Team - 2011 annual report and reviewing coverage by college Thurs Export of data for RCUK Research Outcomes Systems Demo of updated REF plugin to College Research Staff Running through all of the week is the Enlighten's ongoing engagement with academic staff and publishers
- What do I mean by embedded? Well, An embedded repository service is one that has been integrated with other institutional services and processes such as research management, library and learning services – JISC Call, 10/2010 In this image we can see the various connections made by our repository, we did this in a number of ways: Embedding Enlighten alongside other University systems Enabling sign-on with institutional ID (GUID) Managing author identities Linking publications to funder data from Research System Feeding institutional research profile pages Piloting the collection of output, impact and esteem data via the repository
- Enlighten has been added as a link for SharePoint, once logged into SP, users can then directly access their Enlighten home page and deposit records. EPrints have been working with Microsoft to enable the deposit of publications from SP into EPrints but we don't yet have this in place.
- We have mandated the deposit of theses since 2007 Students can choose a range of embargos if they do not want their thesis made publicly available, but on the whole they choose not to do this. There are over 2000 theses now freely available and in many cases they get more downloads than out research outputs.
- We have also found that when the repository is no longer a silo it is asked to do other things for the University, and is aligned with the needs and strategy of the university - sometimes it feels a bit like juggling though with many different agendas (the price of success!) These activities include: Providing freely available research outputs (Open Access) Acting as a publications database A tool for Research Assessment, in the UK we will have a big Research Assessment Exercises (called REF) next year Providing new business intelligence opportunities - where do your academic colleagues publish, is there an overlap with the journals the library subscribes too?