This document outlines the step-by-step acquisition management process for construction sector projects. It describes the key processes of acquisition planning, purchase requests, proposals and quotations, purchase performance, administration, and closing. Metrics like the Acquisition Performance Index are used to measure performance against targets. The major steps include detailed specification in requests, equalizing supplier quotations, negotiating requirements, and establishing governance over the processes to ensure purchases flow according to business needs.

1. ACQUISITION MANAGEMENT STEP BY STEP IN CONSTRUCTION SECTOR PROJECTS
IBEN ENGENHARIA LTDA.

2. IBEN ENGENHARIA LTDA.
THEACQUISITIONMANAGEMENTFORAPROJECTINCLUDESTHEPROCESSESNECESSARYTOACQUIREPRODUCTSANDSERVICESFROMOUTSIDETHEORGANIZATION.ITINCLUDESPLANNING, REQUEST,QUOTATIONS,ANDPROPOSALS,PERFORMANCE,ADMNISTRATIONANDCLOSINGOFPURCHASES.
THEPLANNINGPROCESSCREATEDTHEREFERENCESNECESSARYFORTHEPURCHASETOPERFORMALLOTHERACQUISITIONSPROCESS.THEPURCHASEREQUEST,ONTHEOTHERHAND,ISTHECONSUMPATIONOFTHENEEDTOPURCHASESOMETHINGTHATHASBEENPREDICTEDORNOTDURINGPLANNING.ITCOMPLEMENTSPLANNINGINFORMATION,INDICATINGWHOREQUESTEDIT,INWHATQUANTITY,INWHICHURGENCY,ANDWITHWHATIMPORTANCE.PROVIDINGFURTHERFUNDAMENTSFORTHESUBSEQUENTPROCESSES.
PURCHASESREPRESENTONAVERAGE66%OFTHECOSTSOFACONSTRUCTIONPROJECT.INHIGHLYOUTSOURCEDPROJECTS,SUCHFIGURESCANGOHIGHERTHAN90%,ANDTHEPERFORMANCEOFSUCHPROCESSISRELATEDWITHOTHERSUCCESSPARAMETERSINADDITIONTOTHECOST,SUCHASTIME,QUALITY,RISKS,COMMUNICATION,SCOPE,INTEGRATION,ANDHUMANRESOURCES,WHICHSHALLBEINCORPORATEDTOTHEACQUISTIONREQUIREMENTS.
HOWTOMANAGEACQUISITIONSANDESTABLISHMETRICSTOMEASUREPERFORMANCE?
WEWILLANSWERTHISQUESTIONBYDESCRIBINGSTEPBYSTEPTHEMAJORROUTINESINACQUISITIONMANAGEMENTFORCIVILCONSTRUCTIONSECTORPROJECTS.

3. IBEN ENGENHARIA LTDA.
ACQUISITIONPLANNINGMUSTSPECIFYTHEDESCRIPTIONOFWHATMUSTBEPURCHASEDANDITSTARGETS.THETOTALSUMOFTHEPURCHASESISEQUALTOTHEVALUECONSIDEREDASCOSTINTHEBUDGET,WHENTHEIRPERFORMANCEISEQUALTO100%.
LIST OF SERVICES OF THE PROJECT
WORK PACKAGES
TARGET
THE WORK PACKAGES DESCRIBED BELOW CORRESPOND TO THE ACTIVITIES, SERVICES OR DELIVERIES THAT SHALL BE PERFORMED FOR THE PROJECT TO INCLUDE ALL WORK NECESSARY FOR A SUCCESSFUL CONCLUSION. EAP’S DICTIONARY MAY BE REQUESTED TO PROVIDE FURTHER DETAILS ON EACH WORK PACKAGE
THESE COLUMNS CORRESPOND TO THE QUANTITIES AND VALUES SPECIFIED IN THE BUDGET SPREADSHEET THAT WERE USED AS THE BASIS FOR THE COMPOSTION OF THE OBJECTIVE COST OF THE PROJECT. ALL ACQUISITION THAR EXCEEDS SUCH LIMITS SHALL BE AUTHORIZED BY THEIR MANAGER.
ITEM
CATEGORY
DESCRIPTION OF THE SERVICE
START
CONCLUSION
UNIT
QTY
$ UNIT. MATERIAL
$ UNIT. SALARIES
$ UNIT. CHARGES
$ UNIT. TOTAL
$ TOTAL
24,135,882.58
.001
A
OPENING and preparation of a box with up to 40cm for paving
09/22/11
09/28/11
m²
3,215.98
2.88
4.34
0.35
7.56
24,323.68
.002
A
COVER for trestle in brickwork, sizes 0.65x 0.85x0.30 m
09/15/11
09/16/11
un
1.00
404.29
56.67
66.44
527.40
527.40
.003
A
COVER for fire extinguisher in carbon steel plate, with hose with Ø 65 mm (2 1/2'') x 30 m
04/17/12
12/31/12
un
1.00
762.79
41.15
48.26
852.21
852.21
.004
A
PROVISORY COVER in woodwork performed at the work site for storage of materials and tools (including 4 times re-use)
06/03/09
04/27/12
m²
240.00
59.81
112.28
127.88
299.98
71,994.27
.005
A
FINISHING of concrete surface with electrics mechanic trowel
08/14/12
12/31/12
m²
420.00
0.18
2.55
2,01
4.74
1,989.92
.006
A
FINISHING of concrete surface “Burned”,
01/24/11
06/13/14
m²
534.48
1.21
2.35
2.76
6.32
3,378.08
.007
A
WIRE FENCE for sport court , with galvanized or PVC wire, fixed in galvanized steel tube frames, height: 1m
08/14/12
12/31/12
m
32,00
118.54
6.29
7.38
132.21
4,230.72
.008
A
WIRE FENCE for sport court , with galvanized or PVC wire, fixed in galvanized steel tube frames, height: 4m
08/14/12
12/31/12
m
70.00
211.08
15.10
17.70
243.88
17,071.50

4. IBEN ENGENHARIA LTDA.
ANOTHERIMPORTANTINFORMATIONFORTHEPURCHASERINTHEPLANNINGISTORANKPURCHASEITEMSINABCORDER,ACCORDINGWITHTHEECONOMICALRELEVANCE,ANDDETERMINETHEQUANTITIESTHATSHALLBECONSUMEDINTHETIMELINE,ACCORDINGWITHPLANNING.
MATERIAL CHRONOLOGICAL ABC CURVE
MATERIALS
TARGET
THIS COLUMNS CORRESPOND TO THE QUANTITIES AND VALUES SPECIFIED IN THE BUDGET SPREADSHEET THAT WERE USED AS THE BASIS FOR THE COMPOSITION OF THE OBJECTIVE COST OF THE PROJECT. ALL ACQUISITION THAT EXCEEDS SUCH LIMITES SHALL BE AUTHORIZED BY ITS MANAGER.
.
jul/12
ago/12
set/12
ITEM
CATEGORY
DESCRIPTION OF THE SERVICE
UN.
QTY
$ UNIT. TOTAL
$ TOTAL
1st FORTNIGHT
2ND
FORTNIGHT
1st FORTNIGHT
2nd FORTNIGHT
1st FORTNIGHT
2nd FORTNIGHT
.001
A
Cover for external fire extinguisher in carbon steel plate (width: 0.60 m / height: 0.90 m / depth: 0.17 m)
un
1.00
157.48
157.48
0.058
0.062
0.058
0.062
0.058
0.058
.002
A
Muriatic acid
l
2.68
1.35
3,.1
0
0
0.038
0.306
0.287
0.287
.003
A
Carbon steem-50 cmd thick gauge 12.5 to 25mm (1/2 to 1'' )
kg
5,065.75
2.58
13,069.64
0
0
0
0
0
0
.004
A
Adapter for fire hose made of brass (storz side diameter: 2 1/2 '' / female side diameter: 2 1/2 '')
un
58.00
33.47
1,941.26
0.116
0.124
0.116
0.124
1,116
0.116
.005
A
Adhesive for PVC tubing
kg
58.88
26.69
1,571.44
0.079
0.048
0.054
0.081
0.634
0.719
.006
A
Hydrofuge additive
l
502.39
2.48
1,245.93
6.75
7.2
17,904
8,174
6.86
6.86
.007
A
Waterproofing and laminating additive in dust for mortars
kg
1,754.05
6.56
11,506.54
2,314
2,468
32,815
53,897
27,642
71,982
.008
A
Mineral fertilizer 10-10-10 NPK
kg
359.50
1.44
517.68
0
0
5,054
40.43
37,903
37,903

5. IBEN ENGENHARIA LTDA.
THEPMOROLEISTODETERMINETHEPLAN,ESTABLISHTHEPOLICIESOFPROCESSESFORTHEPERFORMANCEOFPURCHASES,ESTABLISHMETRICSFORTHEMONITORINGANDCONTROLOFACQUISITIONS.WITHTHATPURPOSE,THEIDA(ACQUISITIONPERFORMANCEINDEX)ISFUNDAMENTAL,SINCEITSHOWSTHEDEVIATIONINTHEPURCHASESPERFORMED,COMPARINGTHEWAYTHEYWEREPERFORMEDWITHTHEWAYTHEYWEREPROGRAMMED.
IDA=SUCCESSPARAMETERSFORTHEPERFORMEDPURCHASES/SUCCESSPARAMETERSFORTHEPROGRAMMEDPURCHASES.
WHEREIDA>100%=POSITIVEPERFORMANCE,ANDIDA<100%=NEGATIVEPERFORMANCE
PERFORMANCE INDICATORS
CURRENTINDICATORS
INDICATES THE PERFORMANCE OF THE ACQUISITIONS FOR THE PROJECT; IDA = 100% CORRESPONDS TO 100% OF COMPLIANCE WITH THE GOALS AND OBJECTIVES ESTABLSISHEDBY THE ORGANIZATION; DESIRED IDA> THAN100%
CATEGORY
GOAL
BETTER MEASUREMENT
CURRENT MEASUREMENT
SERVICES
100.00%
103.00%
99.00%
MATERIALS
100.00%
112.00%
108.00%
GLOBAL IDA FOR THE PROJECT
100.00%
107.50%
103.50%

6. IBEN ENGENHARIA LTDA.
HOWEVER,THEPURCHASESARENOTRESTRICTEDTOTHEPLANNINGANDTHEINDEXES.THEGOVERNANCEOFAPMOMUSTBECAPABLENOTONLYOFMEASURINGPERFORMANCE,BUTALSODISCIPLINETHEPROCESSBEHINDTHESUCCESSOFTHEACQUISTIONS.
PURCHASEMANAGEMENTMUSTBEFOLLOWEDUPDURINGITSENTIRELIFECYCLEANDPRIORITIZEDINORDERTOPROVIDEGUIDANCETOTHEPURCHASER
THE05PROCESSESTHATDEFINETHESTARTANDTHECLOSINGOFEACHPURCHASEARESEQUENTIALANDSHALLOBLIGATORILYGOTHROUGHALLTHEFOLLOWINGSTAGES

7. IBEN ENGENHARIA LTDA.
PURCHASEREQUEST
BYDEFINITION,ITISTHEPROCEDUREFORTHEREQUESTOFAPURCHASEOFPRODUCTSANDSERVICESNECESSARYFORTHEPERFORMANCEOFTHEWORK
THEMAINEXITFORTHISPROCESSISTHEDETAILEDSPECIFICATIONOFEACHPURCHASEITEM,INDICATINGBRANDSANDSUPPLIERS,INADDITIONTODETERMININGTHETECHNICALRELEVANCEOFTHEPRODUCTFORTHE“XYZ”CRITERIA,WHERE“Z”CORRESPONDSTOITEMSOFHIGHERTECHNICALRELEVANCE,CONSIDEREDASINDISPENSABLEFORTHEPERFORMANCEOFTHEPROJECT,“Y”ISTHEMEDIUMRELEVANCE,“X”LOWERRELEANCE,AND“ABC”ANALYSIS,WHERE“A” CORRESPONDSTOITEMOFHIGHERECONOMICVALUE,“B”ISTHEMEDIUMVALUE”,AND“C”ISTHELOWERVALUE, INDICATINGTHEIMPORTANCEOFAGIVENPURCHASE.
THEDEADLINEFORTHEPURCHASETOBEPERFORMEDINWEEKSSHALLINDICATETHEACQUISITION.THEPRIORITIZINGOFACQUISITIONSSHALLBEDONEWITHAURGENCYANDIMPORTANCEGRAPHIC.

8. IBEN ENGENHARIA LTDA.
PURCHASEREQUEST
TEMPLATEFORURGENCYANDIMPORTANCEGRAPHIC.

9. IBEN ENGENHARIA LTDA.
PROPOSALSANDQUOTATIONS
BYDEFINITIONITISTHEPROCESSOFIDENTIFYINGSUPPLIERS,REQUESTINGANDCOLLECTINGPROPOSALSANDQUOTATIONSFORTHESUPPLYINGOFPRODUCTSANDSERVICESSPECIFIEDINTHEPURCHASEREQUEST.
THEMAINEXITFORTHISPROCESSISTHEQUOTATIONANDEQUALIZATIONMAPFORTHEPROPOSALSOFSUPPLIERS.
PURCHASEPERFORMANCE
BYDEFINITIONITISTHEPROCESSOFANALYZINGQUOTATIONSANDPROPOSALS,NEGOTIATINGREQUIREMENTS(DEADLINE,PRICE,QUALITY),TRANSFEROFRISKSTOTHESUPPLIERSANDADJUDICATIONOFDOCUMENTTHATFORMALIZESTHECOMMERCIALAGREEMENTWITHTHESUPPLIER.
THISPROCESSINVOLVESSPECIALATTENTIONANDISDIVIDEDINSTEPSTOILLUSTRATESUB-PROCESSESNECESSARYFORITSPERFORMANCE.

10. IBEN ENGENHARIA LTDA.
PURCHASEPERFORMANCE
THEAUTHORIZATIONMUSTBEAPPLIEDONAPOLICYOFMAXIMALVALUESFORDIRECTPURCHASESANDWITHOUTNEEDOFAUTHORIZATION.
ITISNECESSARYTODEVELOPANEXCLUSIVEPRESENTATIONTODISCUSSINDEPTHTHETHEME“NEGOTIATION”.LET’SLIMITOURSELVESTOREMEMBERTHAT,INADDITIONTOTHECOSTS,THETRANSFEROFRISKS,DEADLINES,QUALITYREQUIREMENTS,ANDACCEPTANCECRITERIAARESOMEOFTHEMAJORPOINTSTOBENEGOTIATED.
LASTLY,THECONTRACTDOCUMENTISASUMMARYOFTHEPREVIOUSPROCESSES,THEIRCLAUSESDESCRIBEALLNEGOTIATEDREQUIREMENTSANDTHESPECIFICATIONFORTHEPURCHASE.
THISDOCUMENTSHALLACCOMPANYTHEPURCHASEUNTILITSCLOSING(CONCLUSION),SERVINGASCOMPLIANCEPARAMETERFORALLOTHERPROCESSES.
FORCONFLICTRESOLUTION,THECONSTRACTISTHEMAJORREFERENCE,EITHERFORAMICALBERESOLUTIONSORLEGALACTIONS.

11. IBEN ENGENHARIA LTDA.
PURCHASEADMINISTRATION
BYDEFINITIONITISTHEPROCESSTHATACCOMPANIESTHEPURCHASEFROMTHERECEIPTTOTHEACCEPTANCEOFTHESERVICESORPRODUCTS.
THEMAJORTOOLFORTHISPROCESSISTHEANALYSISOFCOMPLIANCEBETWEEN:TAXRECEIPTXPURCHASEORDERSXACTUALDELIVERY.ALLTHREEMUSTBEINCOMPLIANCEFORTHERECEIPTTOBECONCLUDED.
PURCHASECLOSING
IT IS THE CONCLUSION OF THE SUPPLIER COMMITMENT IN DELIVERING THE PRODUCT OR SERVICE CONTRACTED, AND CONCLUSION OF COMPANY COMMITMENT IN PAYING ACCORDING TO THE CONTRACT.

12. IBEN ENGENHARIA LTDA.
PMBOK®
PMBOK®4thEDITIONWASUDEDASREFERENCEFORTHECREATIONOFTHESEPROCESSES,THEPURCHASEREQUESTPROCESSES,ANDTHECOLLECTINGOFPROPOSALSANDQUOTATIONSWASINCLUDEDTOCONTEXTUALIZETHEVITALIMPORTANCEOFSUCHSTEPSFORTHEPERFORMANCEOFANACQUISITION.
INPRACTICALTERMS,WEKNOWTHATTHEPURCHASESGET“STUCK”BASICALLYINTHESEPROCESSESFORSIMILARREASONS,DURINGTHEREQUEST,DUETOTHELACKOFDETAILEDSPECIFICATION,DOESNOTALLOWTHEPROCESSOFCOLLECTINGPROPOSALSORQUOTATIONSTOCONITNUE.
INTHESAMEWAYTHATTHEQUOTATIONSTHATARENOTEQUALIZEDDONOTENABLETHECOMPARISONOFPROPOSALSANDTHEPERFORMANCEOFTHEPURCHASE.
ITISNECESSARYTOESTABLISHTHEGOVERNANCEOVERSUCHPROCESSES,ANDAPLANNINGLIKETHEONEINITIALLYSHOWNINTHISPRESENTATIONTOALLOWTHEPURCHASETOFLOWINTHEPACEOFTHEBUSINESSNEEDS.
THELESSONSLEARNEDARERELATEDWITHTHEONGOINGIMPROVEMENTOFTHETEMPLATEFORPURCHASEREQUESTS,CONTRACTMINUTESTHATPREVENTTHEORGANIZATION,THESCORINGOFSUPPLIERS,ANDTHEINCREASEOFTHERELATIONSHIPNETWORK.
THETENDENCYWILLBEFORUSTOOBSERVEPURCHASEPERFORMANCEINDEXESTHATGETBETTERASTHEORGANIZATIONGROWSMOREMATURE.

13. IBEN ENGENHARIA LTDA. WRITTENBYEDUARDOMILITÃOELIAS,MBA/PMP® ID1396759SPONSOREDBYCONSTRUTORAIBENLTDA.,RCPPMI® ID1463462