This document provides an overview of accounting basics including the need for accounting, types of business organizations like sole proprietorships, partnerships, and corporations, and accounting methods. It explains that accounting involves recording financial transactions, classifying them, summarizing the information, and reporting it. The key types of business organizations and their characteristics are defined in less than 3 sentences.
This document provides an overview of accounting basics. It discusses the need for accounting to track finances, defines accounting, and describes what accountants do including recording transactions, classifying data, summarizing information, and reporting. It also outlines the advantages of computerized accounting systems and mentions the main types of business organizations - sole proprietorships, partnerships, and corporations.
This is an initial introduction to accounting. There are four types of accounting: bookkeeping, financial, managerial, and tax. Accounting records are probably the first written records and double entry bookkeeping is over 500 years old. Accounting is a fundamental concept of modern life.
Tally.ERP 9 is accounting software that provides powerful remote capabilities and customization options to help businesses manage their finances. It offers features like accounting, inventory management, multi-currency support, and reporting across locations and time periods. The document discusses Tally.ERP 9's advantages and various functions and features to support accounting, purchases, sales, inventory management, and other business processes.
This document provides an overview of transactional accounting and the procure-to-pay (P2P) process at AHS. It discusses key accounting concepts like transactions, cash-based versus accrual-based accounting. It uses examples to illustrate the accounting transactions for purchasing a widget and software maintenance. It also outlines common pitfalls in AHS's P2P process, such as errors in purchase orders and invoice processing. Finally, it explains how understanding transactions and the P2P process can help with budgeting and identifies issues to improve the system.
Sage ERP X3 Consulting and implementation Services in Alberta | PanniPanni Management
Sage ERP X3 is the perfect solution for mid-sized companies with international aspirations. It provides an integrated business management solution for managing the complexities of your business.
- Accounting is the recording, classifying, summarizing and reporting of financial transactions. It has both historical and managerial functions.
- The accrual basis of accounting recognizes revenue and expenses when earned or incurred, regardless of cash receipt or payment. The double entry system records each transaction with both a debit and credit entry.
- Modern accounting uses double entry, computers, and electronic media. It allows for accurate, fast accounting but errors can be difficult to identify if the accounting system fails.
Mba ewis ii u ii implementation, evaluation and maintenance Rai University
This document provides an overview of management information systems (MIS). It defines a system and the basic components of input, processing, and output. It then describes the main frameworks in MIS - transaction processing systems (TPS), management reporting systems (MRS), decision support systems (DSS), and office information systems (OIS). For each framework, it outlines their purpose and provides examples. It also discusses key aspects of TPS including transaction processing functions, the transaction processing cycle, and common TPS subsystems like payroll, inventory, and accounts receivable.
The document discusses the importance of record keeping for small businesses. It covers the basics of establishing an effective record keeping system, including which records to keep for tracking business deals, planning, legal compliance, and tax preparation. It also discusses best practices for organizing records, tools that can be used, software options, and the importance of training for any software selected. Record keeping is presented as an essential practice for all small business owners to properly manage their business operations and meet legal requirements.
This document provides an overview of accounting basics. It discusses the need for accounting to track finances, defines accounting, and describes what accountants do including recording transactions, classifying data, summarizing information, and reporting. It also outlines the advantages of computerized accounting systems and mentions the main types of business organizations - sole proprietorships, partnerships, and corporations.
This is an initial introduction to accounting. There are four types of accounting: bookkeeping, financial, managerial, and tax. Accounting records are probably the first written records and double entry bookkeeping is over 500 years old. Accounting is a fundamental concept of modern life.
Tally.ERP 9 is accounting software that provides powerful remote capabilities and customization options to help businesses manage their finances. It offers features like accounting, inventory management, multi-currency support, and reporting across locations and time periods. The document discusses Tally.ERP 9's advantages and various functions and features to support accounting, purchases, sales, inventory management, and other business processes.
This document provides an overview of transactional accounting and the procure-to-pay (P2P) process at AHS. It discusses key accounting concepts like transactions, cash-based versus accrual-based accounting. It uses examples to illustrate the accounting transactions for purchasing a widget and software maintenance. It also outlines common pitfalls in AHS's P2P process, such as errors in purchase orders and invoice processing. Finally, it explains how understanding transactions and the P2P process can help with budgeting and identifies issues to improve the system.
Sage ERP X3 Consulting and implementation Services in Alberta | PanniPanni Management
Sage ERP X3 is the perfect solution for mid-sized companies with international aspirations. It provides an integrated business management solution for managing the complexities of your business.
- Accounting is the recording, classifying, summarizing and reporting of financial transactions. It has both historical and managerial functions.
- The accrual basis of accounting recognizes revenue and expenses when earned or incurred, regardless of cash receipt or payment. The double entry system records each transaction with both a debit and credit entry.
- Modern accounting uses double entry, computers, and electronic media. It allows for accurate, fast accounting but errors can be difficult to identify if the accounting system fails.
Mba ewis ii u ii implementation, evaluation and maintenance Rai University
This document provides an overview of management information systems (MIS). It defines a system and the basic components of input, processing, and output. It then describes the main frameworks in MIS - transaction processing systems (TPS), management reporting systems (MRS), decision support systems (DSS), and office information systems (OIS). For each framework, it outlines their purpose and provides examples. It also discusses key aspects of TPS including transaction processing functions, the transaction processing cycle, and common TPS subsystems like payroll, inventory, and accounts receivable.
The document discusses the importance of record keeping for small businesses. It covers the basics of establishing an effective record keeping system, including which records to keep for tracking business deals, planning, legal compliance, and tax preparation. It also discusses best practices for organizing records, tools that can be used, software options, and the importance of training for any software selected. Record keeping is presented as an essential practice for all small business owners to properly manage their business operations and meet legal requirements.
Accounting information systems overview of business processesRatnadeep Gautam
The document discusses the key functions and components of an accounting information system (AIS). The three main functions of an AIS are to: 1) collect and process transaction data efficiently, 2) provide useful financial and managerial reports, and 3) ensure reliable information and safeguard assets through adequate internal controls. It describes the transaction cycles, documents, ledgers, and reports used in an AIS, emphasizing the importance of proper documentation, segregation of duties, and other controls.
NCET Tech Bite - March 2015 - QuickBooks - Marie GibsonArchersan
This document provides an overview of QuickBooks and tips for small business owners on managing finances. It discusses the importance of understanding financial reports, identifying the right QuickBooks product based on business needs, recognizing common QuickBooks mistakes, and taking action steps like regularly reviewing reports and getting setup help. The document compares QuickBooks desktop vs online versions, outlines features of the different plans, and highlights tools for automating data entry and integrating apps.
Labdhie Associates is a financial outsourcing firm that provides business process management and finance & accounting expertise. Their team has deep understanding of business processes and technical expertise to diagnose problems and offer solutions. Their goal is to understand client needs and exceed expectations by helping clients achieve their goals across operations, compliance, and management reporting. They offer services including bookkeeping, financial reporting, payroll processing, business plans, and tax returns. Their approach involves detailed planning, obtaining and processing input data, delivering outputs, and obtaining feedback to improve services. Clients can expect benefits like dedicated experts, flexible processes, aggressive pricing, data security, and commitment to high quality service.
Small Business Accounting and Financial Reporting_StarterCompanyRevisedJayson Bastien
The document provides information and guidance for youth entrepreneurs on topics such as the role of accountants, bookkeeping technologies, financial accounting, cash flow forecasting, cost accounting, pricing, taxes, and more. It also includes an introduction to the author and his experience as an accountant and mentor for youth entrepreneurs. The goal is to help youth starting, expanding, or purchasing a business with relevant financial information and advice.
The document discusses accounting information systems and manual vs computerized accounting systems. It provides details on the basic features and principles of an efficient accounting information system. It then describes the processes involved in manual accounting systems and key components and functions of computerized accounting systems like hardware, software, and personnel. It also summarizes the use of special journals like sales, purchases, cash receipts and payments journals in the recording and posting process.
Overview of the financial architecture in oracle e business suite release 12magnifics
www.Magnifictraining.com-oracle apps r12 scm fuctional online training.
contact us: info@magnifictraining.com or
call us: +919052666559
oracle apps technologies like oracle discrete manufacturing, oracle apps purchasing training,
oracle apps order management training,oracle apps r12 functional training.
real time Oracle scm online training by industrail experts
for details call:+919052666559 hands on training on oracle online TRAINING.
Oracle Apps Finance Functional R12 Online Training Course Details
Oracle Apps R12 Summary Course Content
Payables (AP)
Receivables (AR)
General Ledger (GL)
Fixed Assets (FA)
Cash Management (CE)
Multi Org Access Control (MOAC)
Sub Ledger Accounting (SLA)
R12 Detailed Course Content:
Basic Concepts of R12
Architectural Overview – System Administration
UI Navigation changes in R12 Vs 11i
Flex fields
Access and Controls
Functional overview of Products
Concepts of LE/OU/Chart of Accounts
Differences between R11 Vs 11i-sneek peek review
Creation of Users and assignment of Responsibilities
Profile Options and security controls
Intelliob MoneyFacts is a Financial Acccounting Solution for SME with GL, Account Receivable, Accounts Payable, Financial Statements, and Chart of Accounts Management and More.
Customized for the students of CA-IPCC.
This study notes will give you the complete Structure of the Financial and Accounting System. It covers all the aspects regarding the accounting and finance domain for India. It also lists and very deeply explains the ERP for banking system with the technical explanation too. This study note covers the Risk and Controls for the finance and accounting. It also covers advanced technological parameter like Data NAlyticsa, XBRL, and Government Compliance Requirement.
This document provides an introduction to accounting and financial management. It discusses accounting as an information system that measures business activities, processes data, and communicates financial results. Key topics covered include the users of accounting information, financial accounting, management accounting, and cost accounting. Important accounting concepts such as assets, liabilities, revenues, expenses, and owner's equity are also defined.
Accounting provides essential financial information to both internal and external users by measuring business activities, processing data into reports, and communicating results. It represents transactions and financial information through the accounting equation of assets equaling liabilities plus owner's equity. Adherence to generally accepted accounting principles ensures consistent and reliable reporting.
The document discusses key considerations for accounting systems on projects and annual financial reporting requirements. It addresses questions to consider like stakeholders' information needs, what to account for, required records, and accounting guidelines. Revenue-earning and non-revenue entities have different financial statement requirements. Projects need consolidated reporting if multiple agencies are involved. Applying international standards helps ensure comparability.
Learn more about the accounts payable process & its related procedures. Find out the importance & challenges involved in accounts payable processing.
https://nanonets.com/blog/accounts-payable-process/
The document outlines objectives and processes for purchases and cash disbursement systems. It describes manual systems including document flows, roles, and controls. It then discusses how computer-based accounting systems automate tasks and impact segregation of duties, authorization, records, and verification controls. Automation can consolidate tasks but requires greater supervision, access controls, and verification of computer programs and data.
Lecture given on World Water Day 2011 on educational needs for professionals working in the 2030’s in environmental sustainability. Present educational curricula may not fully respond to future demands that professionals will have to be responsible for.
Euro Parliamentarians Seminar of transboundary waters - Aquifers sharedShammy Puri
Parliamentarians are an important audience for information dissemination about transboundary waters. This presentation was made to a seminar on the subject and shared in the European Council,on 11th Dec2013, organised by the WWC. Shared aquifers contain ca 90% of all accessible freshwater. A good understanding is essential. Parliamentarians can help to consolidate the available science and policy of transboundary aquifers
The presentation is a lecture given at Durham University to the 41st Course on Border & their management. It deals with waters that cross international borders
The document provides information about Thessaloniki, Greece and the 9th Gymnasium school of Kalamaria municipality. Thessaloniki is the second largest city in Greece, founded in 315 BC. It contains many historical sites from the Roman and Byzantine eras. The municipality of Kalamaria is located east of Thessaloniki and was established in 1943, with a population of about 100,000 people descended from refugees. The 9th Gymnasium of Kalamaria provides details about the school day, subjects, activities, and students' dreams for improvements.
Accounting information systems overview of business processesRatnadeep Gautam
The document discusses the key functions and components of an accounting information system (AIS). The three main functions of an AIS are to: 1) collect and process transaction data efficiently, 2) provide useful financial and managerial reports, and 3) ensure reliable information and safeguard assets through adequate internal controls. It describes the transaction cycles, documents, ledgers, and reports used in an AIS, emphasizing the importance of proper documentation, segregation of duties, and other controls.
NCET Tech Bite - March 2015 - QuickBooks - Marie GibsonArchersan
This document provides an overview of QuickBooks and tips for small business owners on managing finances. It discusses the importance of understanding financial reports, identifying the right QuickBooks product based on business needs, recognizing common QuickBooks mistakes, and taking action steps like regularly reviewing reports and getting setup help. The document compares QuickBooks desktop vs online versions, outlines features of the different plans, and highlights tools for automating data entry and integrating apps.
Labdhie Associates is a financial outsourcing firm that provides business process management and finance & accounting expertise. Their team has deep understanding of business processes and technical expertise to diagnose problems and offer solutions. Their goal is to understand client needs and exceed expectations by helping clients achieve their goals across operations, compliance, and management reporting. They offer services including bookkeeping, financial reporting, payroll processing, business plans, and tax returns. Their approach involves detailed planning, obtaining and processing input data, delivering outputs, and obtaining feedback to improve services. Clients can expect benefits like dedicated experts, flexible processes, aggressive pricing, data security, and commitment to high quality service.
Small Business Accounting and Financial Reporting_StarterCompanyRevisedJayson Bastien
The document provides information and guidance for youth entrepreneurs on topics such as the role of accountants, bookkeeping technologies, financial accounting, cash flow forecasting, cost accounting, pricing, taxes, and more. It also includes an introduction to the author and his experience as an accountant and mentor for youth entrepreneurs. The goal is to help youth starting, expanding, or purchasing a business with relevant financial information and advice.
The document discusses accounting information systems and manual vs computerized accounting systems. It provides details on the basic features and principles of an efficient accounting information system. It then describes the processes involved in manual accounting systems and key components and functions of computerized accounting systems like hardware, software, and personnel. It also summarizes the use of special journals like sales, purchases, cash receipts and payments journals in the recording and posting process.
Overview of the financial architecture in oracle e business suite release 12magnifics
www.Magnifictraining.com-oracle apps r12 scm fuctional online training.
contact us: info@magnifictraining.com or
call us: +919052666559
oracle apps technologies like oracle discrete manufacturing, oracle apps purchasing training,
oracle apps order management training,oracle apps r12 functional training.
real time Oracle scm online training by industrail experts
for details call:+919052666559 hands on training on oracle online TRAINING.
Oracle Apps Finance Functional R12 Online Training Course Details
Oracle Apps R12 Summary Course Content
Payables (AP)
Receivables (AR)
General Ledger (GL)
Fixed Assets (FA)
Cash Management (CE)
Multi Org Access Control (MOAC)
Sub Ledger Accounting (SLA)
R12 Detailed Course Content:
Basic Concepts of R12
Architectural Overview – System Administration
UI Navigation changes in R12 Vs 11i
Flex fields
Access and Controls
Functional overview of Products
Concepts of LE/OU/Chart of Accounts
Differences between R11 Vs 11i-sneek peek review
Creation of Users and assignment of Responsibilities
Profile Options and security controls
Intelliob MoneyFacts is a Financial Acccounting Solution for SME with GL, Account Receivable, Accounts Payable, Financial Statements, and Chart of Accounts Management and More.
Customized for the students of CA-IPCC.
This study notes will give you the complete Structure of the Financial and Accounting System. It covers all the aspects regarding the accounting and finance domain for India. It also lists and very deeply explains the ERP for banking system with the technical explanation too. This study note covers the Risk and Controls for the finance and accounting. It also covers advanced technological parameter like Data NAlyticsa, XBRL, and Government Compliance Requirement.
This document provides an introduction to accounting and financial management. It discusses accounting as an information system that measures business activities, processes data, and communicates financial results. Key topics covered include the users of accounting information, financial accounting, management accounting, and cost accounting. Important accounting concepts such as assets, liabilities, revenues, expenses, and owner's equity are also defined.
Accounting provides essential financial information to both internal and external users by measuring business activities, processing data into reports, and communicating results. It represents transactions and financial information through the accounting equation of assets equaling liabilities plus owner's equity. Adherence to generally accepted accounting principles ensures consistent and reliable reporting.
The document discusses key considerations for accounting systems on projects and annual financial reporting requirements. It addresses questions to consider like stakeholders' information needs, what to account for, required records, and accounting guidelines. Revenue-earning and non-revenue entities have different financial statement requirements. Projects need consolidated reporting if multiple agencies are involved. Applying international standards helps ensure comparability.
Learn more about the accounts payable process & its related procedures. Find out the importance & challenges involved in accounts payable processing.
https://nanonets.com/blog/accounts-payable-process/
The document outlines objectives and processes for purchases and cash disbursement systems. It describes manual systems including document flows, roles, and controls. It then discusses how computer-based accounting systems automate tasks and impact segregation of duties, authorization, records, and verification controls. Automation can consolidate tasks but requires greater supervision, access controls, and verification of computer programs and data.
Lecture given on World Water Day 2011 on educational needs for professionals working in the 2030’s in environmental sustainability. Present educational curricula may not fully respond to future demands that professionals will have to be responsible for.
Euro Parliamentarians Seminar of transboundary waters - Aquifers sharedShammy Puri
Parliamentarians are an important audience for information dissemination about transboundary waters. This presentation was made to a seminar on the subject and shared in the European Council,on 11th Dec2013, organised by the WWC. Shared aquifers contain ca 90% of all accessible freshwater. A good understanding is essential. Parliamentarians can help to consolidate the available science and policy of transboundary aquifers
The presentation is a lecture given at Durham University to the 41st Course on Border & their management. It deals with waters that cross international borders
The document provides information about Thessaloniki, Greece and the 9th Gymnasium school of Kalamaria municipality. Thessaloniki is the second largest city in Greece, founded in 315 BC. It contains many historical sites from the Roman and Byzantine eras. The municipality of Kalamaria is located east of Thessaloniki and was established in 1943, with a population of about 100,000 people descended from refugees. The 9th Gymnasium of Kalamaria provides details about the school day, subjects, activities, and students' dreams for improvements.
The presentation provided an overview of the progress and workplan for wellfield construction in Disi, Jordan. It discussed the hydrogeological study conducted in 1989-1995 that identified three potential wellfield sites. It then described the specific location and geological framework of the Dubaidib wellfield site. The presentation outlined the drilling technology and progress to date, with 13 production wells and piezometers drilled between February to July 2011. It presented the workplan to complete the remaining wells by July 2012 and discussed constraints and flexibility needed to overcome challenges.
Immunity involves both specific and non-specific components of the immune system. The non-specific components act as barriers or eliminate a wide range of pathogens, while the specific components adapt to each new disease and generate pathogen-specific immunity. Cell-mediated immunity is mediated by activated macrophages, natural killer cells, cytotoxic T-lymphocytes, and cytokines and does not involve antibodies. It is responsible for phagocytosing and killing intracellular pathogens and virus-infected cells. Memory T cells provide long-term immunity against past infections upon reexposure to the pathogen.
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Accounting Basics provides an overview of accounting principles and concepts:
- It explains that every organization needs an accounting system to track finances and answer important questions about profits, assets, and debts.
- Accounting involves recording financial transactions, classifying them, summarizing the information, and reporting it to owners and managers.
- There are advantages to using computerized accounting systems like automatic calculations, audit trails, and quick retrieval of financial data.
Accounting Basics provides an overview of accounting principles and concepts. It discusses the need for accounting to track finances, different types of business organizations like sole proprietorships, partnerships, and corporations. It also summarizes the key functions of accountants in recording, classifying, summarizing and reporting financial transactions and events. Computerized accounting systems offer advantages like automatic calculations and financial reporting. The document concludes with explaining accrual-based accounting which matches revenues to expenses in the accounting period they occur.
This document provides an introduction to accounting concepts and processes. It defines accounting as a system used to collect, analyze, and communicate financial information using a business language. The accounting process involves collecting documents, posting transactions to journals and ledgers, preparing trial balances and financial statements, and making adjusting and closing entries. Key concepts covered include the business entity, money measurement, and going concern concepts. Rules of double-entry bookkeeping and how to journalize, post to ledgers, and maintain cash and petty cash books are also outlined.
This document provides an overview of accounting and the accounting software Tally ERP 9. It defines accounting and describes its key advantages. It then explains the different types of accounts in accounting like personal, real and nominal accounts. It also describes the accounting cycle and principles. The document then provides details about Tally ERP 9 like its features, advantages, and how it can be used for payroll, inventory, excise, VAT and other modules. In summary, the document defines accounting and provides a comprehensive overview of the accounting software Tally ERP 9 and its various functions.
This document provides an overview of accounting and the accounting software Tally ERP 9. It defines accounting and outlines its key advantages. It describes the different types of accounts in accounting and the golden rules of accounting. It then explains the accounting cycle and key accounting principles. The rest of the document focuses on introducing and describing the features and functionality of Tally ERP 9, including how it can be used for payroll, VAT, excise, job work, bank reconciliation, budgets, cost centers, and more.
This document provides an introduction to basic accounting concepts. It begins by defining key terms like assets, liabilities, capital, and accounting periods. It then explains important accounting principles and financial statements, including accrual accounting, accounts receivable/payable, and the balance sheet, income statement, and statement of cash flows. The overall purpose is to familiarize readers with fundamental accounting vocabulary and practices.
The document provides information about Tally training offered in Chandigarh, India. It contains questions and answers about various accounting topics such as accounting applications, accounting standards, the differences between accounting and auditing, and definitions of terms like depreciation, provisions, and reserves. The document aims to educate readers on fundamental accounting concepts through a question and answer format. It also provides contact information for CBITS Software Solutions, the company offering Tally training courses in Chandigarh.
Accounting involves recording, classifying, and summarizing financial transactions and events. It has several objectives, including maintaining business records, ascertaining profit/loss, determining financial position, and providing information to users. The accounting process involves identifying transactions, recording them, classifying records, summarizing data, and interpreting results. Principles like the business entity concept, money measurement concept, and matching concept guide the accounting process. Accounting provides useful information but has limitations like not reflecting qualitative factors or price changes.
The term “Bookkeeping” arises often when the finances of a company or business are being discussed.
You must ask yourselves what this word means in accounting. In general, bookkeeping is an important aspect of managing finances for any business.
1St session FUNDAMENTALS OF ACCOUNTING -.pptxPooja Mathur
The document discusses the definition, meaning, nature, functions, and limitations of accounting. It defines accounting as recording, classifying, and summarizing financial transactions and interpreting the results. The key functions of accounting are maintaining records, determining profit/loss, ascertaining financial position, and facilitating decision making. Accounting has limitations such as not being able to measure non-monetary factors, only reflecting historical costs, and being subject to errors and fraud.
Finance for strategic managers day 1- 1Parag Tikekar
This document provides an overview of Parag Tikekar's background and qualifications, including degrees in electronics and business. It then outlines the agenda for a finance course, including introductions to bookkeeping, accounting, accounting methods, trial balances, debits and credits. The document defines key accounting terms and describes the processes of single and double entry bookkeeping systems and cash versus accrual accounting methods. It emphasizes the importance of accurate bookkeeping for preparing financial statements.
This document defines accounting and outlines its primary functions and users. It discusses how accounting involves recording business transactions, summarizing results into reports, and providing assurance. Accounting aids decision making by showing how money is spent and the implications of different plans. Financial statements like the income statement and balance sheet are key outputs. The accounting cycle and double-entry bookkeeping are also summarized.
accountings and financial anulysis.pptxKrishan Saini
The document provides an overview of accounting concepts, principles, and equations. It defines accounting as the process of recording financial transactions and communicating financial information. Some key points covered include:
- The basic accounting equation is Assets = Liabilities + Owner's Equity, indicating that assets are equal to liabilities plus the owner's investment.
- Accounting principles include accrual basis, matching, full disclosure, consistency, and conservatism.
- Accounting concepts include business entity, money measurement, cost, going concern, and dual aspect.
- Accounting has expanded in scope to include businesses, non-profits, governments, and individuals.
This document provides an overview of basic accounting concepts. It defines accounting and discusses key terms like accounts, debits and credits, the accounting equation, and the double-entry system. It also covers accounting methods, principles, conventions, financial statements, and the uses of accounting. The document is intended as a high-level introduction to foundational accounting topics.
Introduction to Financial, Cost and Management Accounting- Generally accepted accounting principles, Conventions and Concepts-Balance sheet and related concepts- Profit and Loss account and related concepts - Introduction to inflation accounting- Introduction to human resources accounting.
Accounting for Entrepreneurs.
Presented by: Ms. Rand Marar, GOL Trainer
Socialize your Business, Maadi Public Library, Cairo, Egypt.
Organized by IRC, US-Embassy in Cairo
26 March, 2013
This document provides an overview and introduction to using QuickBooks. It covers the following key points in 3 sentences or less:
The document introduces QuickBooks and how it works using forms, lists, and registers to record transactions. It explains how to navigate QuickBooks and access tools like the centers, search features, and home page dashboard. Finally, it covers accounting basics like the chart of accounts, measuring business performance, and getting help while using QuickBooks.
Even if you did want to branch out into finance and economics, a background in accountancy lays the valuable groundwork for developing broader monetary theories. Accountants can hone their craft through the application of known methodologies.
An accountancy certification is always valuable. You’ll learn how to focus on money management, financial recording and reporting, and the best processes to save cash for a business or sole traders. These skills are desired in every industry. For most accountants, it’s never hard to find work.
The Genesis of BriansClub.cm Famous Dark WEb PlatformSabaaSudozai
BriansClub.cm, a famous platform on the dark web, has become one of the most infamous carding marketplaces, specializing in the sale of stolen credit card data.
Zodiac Signs and Food Preferences_ What Your Sign Says About Your Tastemy Pandit
Know what your zodiac sign says about your taste in food! Explore how the 12 zodiac signs influence your culinary preferences with insights from MyPandit. Dive into astrology and flavors!
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Industrial Tech SW: Category Renewal and CreationChristian Dahlen
Every industrial revolution has created a new set of categories and a new set of players.
Multiple new technologies have emerged, but Samsara and C3.ai are only two companies which have gone public so far.
Manufacturing startups constitute the largest pipeline share of unicorns and IPO candidates in the SF Bay Area, and software startups dominate in Germany.
[To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations]
This PowerPoint compilation offers a comprehensive overview of 20 leading innovation management frameworks and methodologies, selected for their broad applicability across various industries and organizational contexts. These frameworks are valuable resources for a wide range of users, including business professionals, educators, and consultants.
Each framework is presented with visually engaging diagrams and templates, ensuring the content is both informative and appealing. While this compilation is thorough, please note that the slides are intended as supplementary resources and may not be sufficient for standalone instructional purposes.
This compilation is ideal for anyone looking to enhance their understanding of innovation management and drive meaningful change within their organization. Whether you aim to improve product development processes, enhance customer experiences, or drive digital transformation, these frameworks offer valuable insights and tools to help you achieve your goals.
INCLUDED FRAMEWORKS/MODELS:
1. Stanford’s Design Thinking
2. IDEO’s Human-Centered Design
3. Strategyzer’s Business Model Innovation
4. Lean Startup Methodology
5. Agile Innovation Framework
6. Doblin’s Ten Types of Innovation
7. McKinsey’s Three Horizons of Growth
8. Customer Journey Map
9. Christensen’s Disruptive Innovation Theory
10. Blue Ocean Strategy
11. Strategyn’s Jobs-To-Be-Done (JTBD) Framework with Job Map
12. Design Sprint Framework
13. The Double Diamond
14. Lean Six Sigma DMAIC
15. TRIZ Problem-Solving Framework
16. Edward de Bono’s Six Thinking Hats
17. Stage-Gate Model
18. Toyota’s Six Steps of Kaizen
19. Microsoft’s Digital Transformation Framework
20. Design for Six Sigma (DFSS)
To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations
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How to Implement a Strategy: Transform Your Strategy with BSC Designer's Comp...Aleksey Savkin
The Strategy Implementation System offers a structured approach to translating stakeholder needs into actionable strategies using high-level and low-level scorecards. It involves stakeholder analysis, strategy decomposition, adoption of strategic frameworks like Balanced Scorecard or OKR, and alignment of goals, initiatives, and KPIs.
Key Components:
- Stakeholder Analysis
- Strategy Decomposition
- Adoption of Business Frameworks
- Goal Setting
- Initiatives and Action Plans
- KPIs and Performance Metrics
- Learning and Adaptation
- Alignment and Cascading of Scorecards
Benefits:
- Systematic strategy formulation and execution.
- Framework flexibility and automation.
- Enhanced alignment and strategic focus across the organization.
How are Lilac French Bulldogs Beauty Charming the World and Capturing Hearts....Lacey Max
“After being the most listed dog breed in the United States for 31
years in a row, the Labrador Retriever has dropped to second place
in the American Kennel Club's annual survey of the country's most
popular canines. The French Bulldog is the new top dog in the
United States as of 2022. The stylish puppy has ascended the
rankings in rapid time despite having health concerns and limited
color choices.”
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1. Accounting Basics
Important Disclaimer
Important Note: The text in this chapter is intended to clarify
business-related concepts. It is not intended nor can it replace
formal legal advice. Before taking any actions relating to your
business, always consult your accountant or a business law/tax
attorney.
The Need for Accounting
Every organization needs to maintain good records to track how
much money they have, where it came from, and how they spend it.
These records are maintained by using an accounting system.
Accounting for Windows Accounting Basics • 5
2. These records are essential because they can answer such important
questions as:
• Am I making or losing money from my business?
• How much am I worth?
• Should I put more money in my business or sell it and go into
another business?
• How much is owed to me, and how much do I owe?
• How can I change the way I operate to make more profit?
Even if you do not own or run a business, as an accountant you will
be asked to provide the valuable information needed to assist
management in the decision making process. In addition, these
records are invaluable for filing your organization’s tax returns.
The modern method of accounting is based on the system created by
an Italian monk Fra Luca Pacioli. He developed this system over
500 years ago. This great and scientific system was so well designed
that even modern accounting principles are based on it.
In the past, many businesses maintained their records manually in
books – hence the term “bookkeeping” came about. This method of
keeping manual records was cumbersome, slow, and prone to human
errors of translation.
A faster, more organized, and easier method of maintaining books is
using Computerized Accounting Programs. With the decrease in the
price of computers and accounting programs, this method of keeping
books has become very popular.
Accounting and Business
Accounting is the system a company uses to measure its financial
performance by noting and classifying all the transactions like sales,
purchases, assets, and liabilities in a manner that adheres to certain
accepted standard formats. It helps to evaluate a Company’s past
performance, present condition, and future prospects.
6 • Accounting Basics Accounting for Windows
3. A more formal definition of accounting is the art of recording,
classifying, and summarizing in a significant manner and in terms
of money, transactions and events which are, in part at least, of a
financial character and interpreting the results thereof.
What Accountants Do
We have said that accounting consists of these functions:
• Recording
• Classifying
• Summarizing
• Reporting and evaluating the financial activities of a business
Before any recording can take place, there must be something to
record. In accounting, the something consists of a transaction or
event that has affected the business. Evidence of the transaction is
called a document.
For example:
• A sale is made, evidenced by a sales slip.
• A purchase is made, as evidenced by a check and other
documents such as an invoice and a purchase order.
• Wages are paid to employees with the checks and payroll records
as support.
• Accountants do not record a conversation or an idea. They must
first have a document.
In almost any business, these documents are numerous and their
recording requires some sort of logical system. Recording is first
carried out in a book of original entry called the journal. A journal is
a record, listing transactions in a chronological order.
At this point, we have a record of a great volume of data. How can
this data best be used? Aside from writing down what has occurred
for later reference, what has been accomplished? The answer is, of
course, that the accountant has only started on his task. This great
Accounting for Windows Accounting Basics • 7
4. volume of data in detailed listings must be summarized in a
meaningful way.
When asked, the accountant must turn to these summaries to answer
questions like:
• What were total sales this month?
• What were the total expenses and what were the types and
amounts of each expense?
• How much cash is on hand?
• How much does the business owe?
• How much are the accounts receivable?
The next task after recording and classifying is summarizing the data
in a significant fashion.
The records kept by the accountant are of little value until the
information contained in the records is reported to the owner(s) or
manager(s) of the business. These records are reported to the owners
by preparing a wide variety of financial statements.
The accountant records, classifies, summarizes, and reports
transactions that are mainly financial in nature and affect the
business. The reporting, of course, involves placing his interpretation
on the summarized data by the way he arranges his reports.
Every business has a unique method of maintaining its accounting
books. However, all accounting systems are similar in the following
manner:
• Business documents representing transactions that have taken
place. (A business transaction occurs when goods are sold, a
contract is signed, merchandise is purchased, or some similar
financial transaction has occurred).
• Various journals where the documents are recorded in detail and
classified
• Various ledgers where the details recorded in the journals are
summarized
• Financial reports where the summarized information is presented
Where variations exist, they have to do with the way the business
transaction is assembled, processed, and recorded.
8 • Accounting Basics Accounting for Windows
5. These methods are partly arbitrary. First, you must understand
certain simple principles of accounting. When you have a firm grasp
of the fundamentals you can deal with any kind of accounting
problem.
Advantages of Computerized Accounting
Some of the advantages of using a computerized accounting system
are:
• The arithmetic of adding up debits and credits columns is done
automatically and with total accuracy by the computer.
• Audit trails or details are automatically maintained for you.
• Produce financial statements simply by selecting the appropriate
menu item.
• A computerized system lets you retrieve the latest accounting
data quickly, such as today’s inventory, the status of a client’s
payment, or sales figures to date.
• Data can be kept confidential by taking advantage of the security
password systems that most accounting programs provide.
Computerized accounting programs usually consist of several
modules.
The principal modules commonly used are:
• General Ledger
• Inventory
• Order Entry
• Accounts Receivable
• Accounts Payable
• Bank Manager
• Payroll
In a good accounting system, the modules are fully integrated. When
the system is integrated, the modules share common data. For
example, a client sales transaction can be entered in as an invoice,
which automatically posts to the General Ledger module without re-
entering any data. This is one of the greatest advantages of a
Accounting for Windows Accounting Basics • 9
6. computerized accounting system – you need to enter the information
only once. As a result of this:
• Data entry takes less time.
• There is less chance that errors will occur.
• You do not have to re-enter data for posting.
Types of Business Organizations
Three principal types of organizations have developed as ways of
owning and operating business enterprise.
In general, business entity or organizations are:
• Sole proprietorship
• Partnerships
• Corporations
Let us discuss these concepts starting with the simplest form of
business organization, the single or sole proprietorship.
Sole Proprietorship
A sole proprietorship is a business wholly owned by a single
individual. It is the easiest and the least expensive way to start a
business and is often associated with small storekeepers, service
shops, and professional people such as doctors, lawyers, or
accountants. The sole proprietorship is the most common form of
business organization and is relatively free from legal complexities.
One major disadvantage of sole proprietorship is unlimited liability
since the owner and the business are regarded as the same, from a
legal standpoint.
10 • Accounting Basics Accounting for Windows
7. Partnerships
A partnership is a legal association of two or more individuals called
partners and who are co-owners of a business for profit. Like
proprietorships, they are easy to form. This type of business
organization is based upon a written agreement that details the
various interests and right of the partners and it is advisable to get
legal advice and document each person’s rights and responsibilities.
There are three main kinds of partnerships
• General partnership
• Limited partnership
• Master limited partnership
General Partnership
A business that is owned and operated by 2 or more persons where
each individual has a right as a co-owner and is liable for the
business’s debts. Each partner reports his share of the partnership
profits or losses on his individual tax return. The partnership itself is
not responsible for any tax liabilities.
A partnership must secure a Federal Employee Identification
number from the Internal Revenue Service (IRS) using special
forms.
Each partner reports his share of partnership profits or losses on his
individual tax return and pays the tax on those profits. The
partnership itself does not pay any taxes on its tax return.
Limited Partnership
In a Limited Partnership, one or more partners run the business as
General Partners and the remaining partners are passive investors
who become limited partners and are personally liable only for the
amount of their investments. They are called limited partners
because they cannot be sued for more money than they have invested
in the business.
Accounting for Windows Accounting Basics • 11
8. Limited Partnerships are commonly used for real-estate
syndication.
Master Limited Partnership
Master Limited Partnerships are similar to Corporations trading
partnership units on listed stock exchanges. They have many
advantages that are similar to Corporations e.g. Limited liability,
unlimited life, and transferable ownership. In addition, they have the
added advantage if 90% of their income is from passive sources (e.g.
rental income), then they pay no corporate taxes since the profits are
paid to the stockholders who are taxed at individual rates.
Corporations
The Corporation is the most dominant form of business
organization in our society. A Corporation is a legally chartered
enterprise with most legal rights of a person including the right to
conduct business, own, sell and transfer property, make contracts,
borrow money, sue and be sued, and pay taxes. Since the
Corporation exists as a separate entity apart from an individual, it is
legally responsible for its actions and debts.
The modern Corporation evolved in the beginning of this century
when large sums of money were required to build railroads and steel
mills and the like and no one individual or partnership could hope to
raise. The solution was to sell shares to numerous investors
(shareholders) who in turn would get a cut of the profits in exchange
for their money. To protect these investors associated with such large
undertakings, their liability was limited to the amount of their
investment.
Since this seemed to be such a good solution, Corporations became a
vibrant part of our nation’s economy. As rules and regulations
evolved as to what a Corporation could or could not do, Corporations
acquired most of the legal rights as those of people in that it could
receive, own sell and transfer property, make contracts, borrow
money, sue and be sued and pay taxes.
12 • Accounting Basics Accounting for Windows
9. The strength of a Corporation is that its ownership and management
are separate. In theory, the owners may get rid of the Managers if
they vote to do so. Conversely, because the shares of the company
known as stock can sold to someone else, the Company’s ownership
can change drastically, while the management stays the same. The
Corporation’s unlimited life span coupled with its ability to raise
money gives it the potential for significant growth.
A Company does not have to be large to incorporate. In fact, most
corporations, like most businesses, are relatively small, and most
small corporations are privately held.
Some of the disadvantages of Corporations are that incorporated
businesses suffer from higher taxes than unincorporated businesses.
In addition, shareholders must pay income tax on their share of the
Company’s profit that they receive as dividends. This means that
corporate profits are taxed twice.
There are several different types of Corporation based on various
distinctions, the first of which is to determine if it is a public, quasi-
public or Private Corporation. Federal or state governments form
Public Corporations for a specific public purpose such as making
student loans, building dams, running local school districts etc.
Quasi-public Corporations are public utilities, local phones, water,
and natural gas. Private Corporations are companies owned by
individuals or other companies and their investors buy stock in the
open market. This gives private corporations access to large amounts
of capital.
Public and private corporations can be for-profit or non-profit
corporations. For-profit corporations are formed to earn money for
their owners. Non-profit Corporations have other goals such as
those targeted by charitable, educational, or fraternal organizations.
No stockholder shares in the profits or losses and they are exempt
from corporate income taxes.
Professional Corporations are set up by businesses whose
shareholders offer professional services (legal, medical, engineering,
etc.) and can set up beneficial pension and insurance packages.
Accounting for Windows Accounting Basics • 13
10. Limited Liability Companies (LLCs as they are called) combine
the advantages of S Corporations and limited partnerships, without
having to abide by the restrictions of either. LLCs allow companies
to pay taxes like partnerships and have the advantage of protection
from liabilities beyond their investments. Moreover, LLCs can have
over 35 investors or shareholders (with a minimum of 2
shareholders). Participation in management is not restricted, but its
life span is limited to 30 years.
Subchapter S Corporation
Subchapter S Corporation, also known as an S Corporation is a cross
between a partnership and a corporation. However, many states do
not recognize a Subchapter S selection for state tax purposes and will
tax the corporation as a regular corporation.
The flexibility of these corporations makes them popular with small-
and medium-sized businesses. Subchapter S allows profits or losses
to travel directly through the corporation to you and to the
shareholders. If you earn other income during the first year and the
corporation has a loss, you may deduct against the other income,
possibly wiping out your tax liability completely subject to the
limitations of Internal Revenue Service tax regulations.
Subchapter S corporations elect not to be taxed as corporations;
instead, the shareholders of a Subchapter S corporation include their
proportionate shares of the corporate profits and losses in their
individual gross incomes. Subchapter S corporations are excellent
devices to allow small businesses to avoid double taxation. If your
company does produce a substantial profit, forming a Subchapter S
Corporation would be wise, because the profits will be added to your
personal income and taxed at an individual rate. These taxes may be
lower than the regular corporate rate on that income.
To qualify under Subchapter S, the corporation must be a domestic
corporation and must not be a member of an affiliated group. Some
of the other restrictions include that it must not have more than 35
shareholders – all of who are either individuals or estates. Subchapter
S corporations can have an unlimited amount of passive income from
rents, royalties, and interest. For more information on the rules that
apply to a Subchapter S corporation, contact your local IRS office.
14 • Accounting Basics Accounting for Windows
11. Limited Liability Company
Limited Liability Companies (LLCs as they are called) combine the
advantages of S Corporations and limited partnerships, without
having to abide by the restrictions of either. LLCs allow companies
to pay taxes like partnerships and have the advantage of protection
from liabilities beyond their investments. Moreover, LLCs can have
over 35 investors or shareholders (with a minimum of 2
shareholders). Participation in management is not restricted, but its
life span is limited to 30 years.
The Business Entity Concept
It is an important accounting principle that the business is treated as
an entity separate and distinct from its owners and any other people
associated with it. This principle is called the Business Entity
Concept. It simply means that accounting records and reports are
concerned with the business entity, not with the people associated
with the business. Now, lets us review the two main accounting
methods.
Types of Accounting
The two methods of tracking your accounting records are:
• Cash Based Accounting
• Accrual Method of Accounting
Cash Based Accounting
Most of us use the cash method to keep track of our personal
financial activities. The cash method recognizes revenue when
payment is received, and recognizes expenses when cash is paid out.
For example, your personal checkbook record is based on the cash
Accounting for Windows Accounting Basics • 15
12. method. Expenses are recorded when cash is paid out and revenue is
recorded when cash or check deposits are received.
Accrual Accounting
The accrual method of accounting requires that revenue be
recognized and assigned to the accounting period in which it is
earned. Similarly, expenses must be recognized and assigned to the
accounting period in which they are incurred.
A Company tracks the summary of the accounting activity in time
intervals called Accounting periods. These periods are usually a
month long. It is also common for a company to create an annual
statement of records. This annual period is also called a Fiscal or an
Accounting Year.
The accrual method relies on the principle of matching revenues and
expenses. This principle says that the expenses for a period, which
are the costs of doing business to earn income, should be compared
to the revenues for the period, which are the income earned as the
result of those expenses. In other words, the expenses for the period
should accurately match up with the costs of producing revenue for
the period.
In general, there are two types of adjustments that need to be made at
the end of the accounting period. The first type of adjustment arises
when more expense or revenue has been recorded than was actually
incurred or earned during the accounting period. An example of this
might be the pre-payment of a 2-year insurance premium, say, for
$2000. The actual insurance expense for the year would be only
$1000. Therefore, an adjusting entry at the end of the accounting
period is necessary to show the correct amount of insurance expense
for that period.
Similarly, there may be revenue that was received but not actually
earned during the accounting period. For example, the business may
have been paid for services that will not actually be provided or
earned until the next year. In this case, an adjusting entry at the end
of the accounting period is made to defer, that is, to postpone, the
recognition of revenue to the period it is actually earned.
16 • Accounting Basics Accounting for Windows
13. Although many companies use the accrual method of accounting,
some small businesses prefer the cash basis. The accrual method
generates tax obligations before the cash has been collected. This
benefits the Government because the IRS gets its tax money sooner.
Cash versus Accrual Accounting
Accounts Receivable is an asset that is owed to you but you do not
have money in the bank or property to show you own something - it
is intangible, on paper. It grows or accumulates as you issue
invoices; therefore, Accounts Receivable is part of an accrual
accounting system.
Double-entry accounting is the most accurate and best way to keep
your financial records. With a computer, you don’t have to fully
understand all the accounting details. Basically, in double entry
accounting each transaction affects two or more categories or
accounts, so everything stays in balance. Therefore, if you change an
asset balance by issuing an invoice some other category balance
changes as well. In this case, when you issue an invoice, the category
that balances the asset called Accounts Receivable is an income or a
sales account.
When you bill your client, there is an increase in income (on paper)
and hence an increase in Accounts Receivable. When you are paid,
the paper asset turns into money you put in the bank – a tangible
asset. Through a process of recording the payment and the deposit,
Accounts Receivable decreases and the bank balance increases. This
accounting program takes care of all the accounting details.
This paper income can be confusing if you don’t understand that it is
the total of all invoiced work, both paid and unpaid. If you have
invoiced clients for a total of $10,000 but only $2,000 has been paid,
your income will be $10,000 and your Accounts Receivable balance
will be $8,000, and your bank account has increased by the $2,000
you received. An accountant would call this an accrual accounting
method.
A cash accounting method only counts income when money is
received, and it does not keep track of Accounts Receivable.
Accounting for Windows Accounting Basics • 17
14. However, in real life, small businesses tend to use both methods
without realizing the difference until income tax time.
This program can handle both accrual and cash based accounting.
You can use the G/L Setup option in the G/L module to select either
Cash or Accrual based accounting. We recommended that you
consult with your accountant to determine which system will work
best for you.
Accounts
The accounting system uses Accounts to keep track of information.
Here is a simple way to understand what accounts are. In your office,
you usually keep a filing cabinet. In this filing cabinet, you have
multiple file folders. Each file folder gives information for a specific
topic only. For example you may have a file for utility bills, phone
bills, employee wages, bank deposits, bank loans etc.
A chart of accounts is like a filing cabinet. Each account in this chart
is like a file folder. Accounts keep track of money spent, earned,
owned, or owed. Each account keeps track of a specific topic only.
For example, the money in your bank or the checking account would
be recorded in an account called Cash in Bank. The value of your
office furniture would be stored in another account. Likewise, the
amount you borrowed from a bank would be stored in a separate
account.
Each account has a balance representing the value of the item as an
amount of money. Accounts are divided into several categories like
Assets, Liabilities, Income, and Expense accounts. A successful
business will generally have more assets than liabilities. Income and
Expense accounts keep track of where your money comes from and
on what you spend it. This helps make sure you always have more
assets than liabilities.
18 • Accounting Basics Accounting for Windows
15. Account Types
In order to track money within an organization, different types of
accounting categories exist. These categories are used to denote if
the money is owned or owed by the organization. Let us discuss the
three main categories: Assets, Liabilities, and Capital.
Assets
An Asset is a property of value owned by a business. Physical
objects and intangible rights such as money, accounts receivable,
merchandise, machinery, buildings, and inventories for sale are
common examples of business assets as they have economic value
for the owner. Accounts receivable is an unwritten promise by a
client to pay later for goods sold or services rendered.
Assets are generally listed on a balance sheet according to the ease
with which they can be converted to cash. They are generally divided
into three main groups:
• Current
• Fixed
• Intangible
Current Asset
A Current Asset is an asset that is either:
• Cash – includes funds in checking and savings accounts
• Marketable securities such as stocks, bonds, and similar
investments
• Accounts Receivables, which are amounts due from customers
• Notes Receivables, which are promissory notes by customers to
pay a definite sum plus interest on a certain date at a certain
place.
• Inventories such as raw materials or merchandise on hand
• Prepaid expenses – supplies on hand and services paid for but
not yet used (e.g. prepaid insurance)
Accounting for Windows Accounting Basics • 19
16. In other words, cash and other items that can be turned back into
cash within a year are considered a current asset.
Fixed Assets
Fixed Assets refer to tangible assets that are used in the business.
Commonly, fixed assets are long-lived resources that are used in the
production of finished goods. Examples are buildings, land,
equipment, furniture, and fixtures. These assets are often included
under the title property, plant, and equipment that are used in running
a business. There are four qualities usually required for an item to be
classified as a fixed asset. The item must be:
• Tangible
• Long-lived
• Used in the business
• Not be available for sale
Certain long-lived assets such as machinery, cars, or equipment
slowly wear out or become obsolete. The cost of such as assets is
systematically spread over its estimated useful life. This process is
called depreciation if the asset involved is a tangible object such as
a building or amortization if the asset involved is an intangible asset
such as a patent. Of the different kinds of fixed assets, only land does
not depreciate.
Intangible Assets
Intangible Assets are assets that are not physical assets like
equipment and machinery but are valuable because they can be
licensed or sold outright to others. They include cost of organizing a
business, obtaining copyrights, registering trademarks, patents on an
invention or process and goodwill. Goodwill is not entered as an
asset unless the business has been purchased. It is the least tangible
of all the assets because it is the price a purchaser is willing to pay
for a company’s reputation especially in its relations with customers.
20 • Accounting Basics Accounting for Windows
17. Liabilities
A Liability is a legal obligation of a business to pay a debt. Debt can
be paid with money, goods, or services, but is usually paid in cash.
The most common liabilities are notes payable and accounts payable.
Accounts payable is an unwritten promise to pay suppliers or lenders
specified sums of money at a definite future date.
Current Liabilities
Current Liabilities are liabilities that are due within a relatively
short period of time. The term Current Liability is used to designate
obligations whose payment is expected to require the use of existing
current assets. Among current liabilities are Accounts Payable,
Notes Payable, and Accrued Expenses. These are exactly like their
receivable counterparts except the debtor-creditor relationship is
reversed.
Accounts Payable is generally a liability resulting from buying
goods and services on credit
Suppose a business borrows $5,000 from the bank for a 90-day
period. When the money is borrowed, the business has incurred a
liability – a Note Payable. The bank may require a written promise
to pay before lending any amount although there are many credit
plans, such as revolving credit where the promise to pay back is not
in note form.
On the other hand, suppose the business purchases supplies from the
ABC Company for $1,000 and agrees to pay within 30 days. Upon
acquiring title to the goods, the business has a liability – an Account
Payable – to the ABC Company.
In both cases, the business has become a debtor and owes money to a
creditor. Other current liabilities commonly found on the balance
sheet include salaries payable and taxes payable.
Another type of current liability is Accrued Expenses. These are
expenses that have been incurred but the bills have not been received
Accounting for Windows Accounting Basics • 21
18. for it. Interest, taxes, and wages are some examples of expenses that
will have to be paid in the near future.
Long-Term Liabilities
Long-Term Liabilities are obligations that will not become due for
a comparatively long period of time. The usual rule of thumb is that
long-term liabilities are not due within one year. These include such
things as bonds payable, mortgage note payable, and any other debts
that do not have to be paid within one year.
You should note that as the long-term obligations come within the
one-year range they become Current Liabilities. For example,
mortgage is a long-term debt and payment is spread over a number
of years. However, the installment due within one year of the date of
the balance sheet is classified as a current liability.
Capital
Capital, also called net worth, is essentially what is yours – what
would be left over if you paid off everyone the company owes
money to. If there are no business liabilities, the Capital, Net Worth,
or Owner Equity is equal to the total amount of the Assets of the
business.
Key Accounting Concepts
The two fundamental accounting concepts which were developed
centuries ago but remain central to the accounting process are:
• The accounting equation
• Double-entry bookkeeping
22 • Accounting Basics Accounting for Windows
19. The Accounting Equation
Now let us discuss the accounting equation, which keeps all the
business accounts in balance. We will create this equation in steps to
clarify your understanding of this concept. In order to start a
business, the owner usually has to put some money down to finance
the business operations. Since the owner provides this money, it is
called Owner’s equity. In addition, this money is an Asset for the
company. This can be represented by the equation:
ASSETS = OWNER’S EQUITY
If the owner of the business were to close down this business, he
would receive all its assets. Let’s say that owner decides to accept a
loan from the bank. When the business decides to accept the loan,
their Assets would increase by the amount of the loan. In addition,
this loan is also a Liability for the company. This can be represented
by the equation:
Assets = Liabilities + Owner’s Equity
Now the Assets of the company consist of the money invested by the
owner, (i.e. Owner’s Equity), and the loan taken from the bank, (i.e.
a Liability). The company’s liabilities are placed before the owners’
equity because creditors have first claim on assets.
If the business were to close down, after the liabilities are paid off,
anything left over (assets) would belong to the owner.
The Double Entry System
As we had mentioned earlier that today’s accounting principles are
based on the system created by an Italian Monk Fra Luca Pacioli. He
developed this system over 500 years ago. Pacioli had devised this
method of keeping books, which is today known as the Double Entry
system of accounting. He explained that every time a transaction
took place whether it was a sale or a collection – there were two
Accounting for Windows Accounting Basics • 23
20. offsetting sides. The entry required a two-part “give-and-get” entry
for each transaction.
Here is a simple explanation of the double entry system. Say you
took a loan from the bank for $5,000. Now if you can recall in an
earlier discussion we had mentioned that:
ASSETS = LIABILITIES + OWNER’S EQUITY
Since the company borrowed money from the bank, the $5,000 is a
liability for the company. In addition, now that the company has the
extra $5,000, this money is an asset for the company. If we were to
record this information in our accounts, we would put $5,000 in an
account called Loan Taken from the Bank, and $5,000 in an
account called Cash Saved in the Bank. The former account will be
a Liability and the second account would be an Asset. As you can
see, we created two entries. The first one is to show from where the
money was received (i.e. the source of the money). The second entry
is to show where the money was sent (i.e. the destination of the
money received).
In a double entry accounting system, every transaction is recorded in
the form of debits and credits. Even for the simplest double entry,
transaction there will be a debit and a credit. In simpler terms, a debit
is the application of money, and credit is the source of money.
Let us discuss some examples to help you understand the concept of
debits and credits:
Example 1
Let’s say you wrote a check for $100 to purchase some stationary.
This transaction would be recorded as a Credit of $100 to the Cash in
Bank account, and a Debit of $100 to the Stationary account. In this
case, we made a credit to the Cash in Bank, as it was the source of
the money. The Stationary account was debited, as it was the
application of the money.
24 • Accounting Basics Accounting for Windows
21. Example 2
Let’s say you received $200 cash for services rendered to a client.
This transaction would be recorded as a Credit of $200 to the Income
from Services account, and a Debit of $200 to the Cash in Bank
account. In this case, we made a credit to the Income from Services,
as it was the source of the money. The Cash in Bank account was
debited, as it was the application of the money.
Example 3
Let’s say you received a $10,000 loan from a bank. This transaction
would be recorded as a Credit of $10,000 to the Loan Payable
account, and a Debit of $10,000 to the Cash in Bank account. In this
case, we made a credit to Loan Payable, as it was the source of the
money. The Cash in Bank account was debited, as it was the
application of the money.
Example 4
Let’s say you made out a payroll check to an employee for $300.
This transaction would be recorded as a Credit of $300 to the Cash in
Bank account, and a Debit of $300 to the Payroll Expense account.
In this case, we made a credit to the Cash in Bank, as it was the
source of the money. The Payroll Expense account was debited, as it
was the application of the money.
Example 5
Let’s say you invested $10,000 in starting a new business. This
transaction would be recorded as a Credit of $10,000 to the Owner’s
equity account, and a Debit of $10,000 to the Cash in Bank account.
In this case, we made a credit to the Owner’s equity, as it was the
source of the money. The Cash in Bank account was debited, as it
was the application of the money.
You may remember from our discussion earlier that in order to start
a business, the owner usually has to put some money down to
finance the business operations. Since the owner provides this
money, it is called Owner’s Equity.
Accounting for Windows Accounting Basics • 25
22. Overview
The previous examples illustrated some of the transactions that are
recorded in a double entry accounting system. These transactions are
also referred to as Journal Entries. Your accounting application
automatically creates the journal entries for you. In example 1 above,
you would create a check in the system, and on the check you would
give the expense account number for stationary. The checkbook
program would then automatically credit the cash account, and debit
the stationary expense account.
Journals
Looking at the ledger account alone, it is difficult to trace back all
the accounts that were affected by a transaction. For this reason,
another book is used to record each transaction as it takes place and
to show all the accounts affected by the transaction. This book is
called the General Journal, or Journal.
Each transaction is first recorded in the journal and then the
appropriate entries are made to the accounts in the G/L. Because the
journal is the first place a transaction is recorded it is called the book
of original entry. The advantage of the journal is that it shows all the
accounts that are affected by a transaction, and the amounts the
appropriate accounts are debited and credited, all in one place.
Also included with each transaction is an explanation of what the
transaction is for. Transactions are recorded in the journal as they
take place, so the journal is a chronological record of all transactions
conducted by the business. There is a standard format for recording
transactions in the journal. A journal transaction usually consists of
the following:
• Journal Transaction Number
• Transaction Date
• Journal Type (General Journal, Sales Journal etc.)
• Actual Journal entries adjusting the account balances
26 • Accounting Basics Accounting for Windows
23. In addition to the General Journal, other specialized journals contain
entries from other accounting modules to track sales, purchases, and
the disbursement of cash. Some of the important journals are:
• Invoice Journal Report
• The Cash Receipts Report
• The Purchases Journal
• A/P Journal (Transactions & Payments) Reports
This program comes with sample chart of accounts already installed.
If you prefer, you can modify these accounts or create your own
chart of accounts. In addition, all the Debits, Credit, and Journals are
automatically maintained for you. When you create invoices, checks
and other transactions in the system all the journal entries are created
for you automatically. It is that easy!
Managing Your Business
We have covered the areas of accounts, debits, credits, and the
accounting equation. In order to control your business you must
manage key areas. These areas are Cash, Sales, Income, Expenses,
Assets, Inventory, and Payroll. We will discuss each of these areas in
the following sections.
Managing Cash
Bank Reconciliation
Typically, a business will use a bank checking account to help
control the flow of cash. Cash received during the day is deposited
periodically in the bank account and checks are written on the
account whenever cash is paid out.
When the bank account is opened, each authorized person signs a
signature card. The bank can use the signature card at any time to
Accounting for Windows Accounting Basics • 27
24. make sure that the signature on the check is authentic and that money
can be paid out of that account.
When cash is deposited into the account, a deposit ticket is filled out
listing the check number and the amount of each check and any
additional currency.
As the business makes payments, it will write checks on the bank
account and record each check payment in the checkbook or on the
check stub. Every month, the bank will send the business a bank
statement, along with the cancelled checks paid that month.
The bank statement shows the balance at the beginning of the month,
it lists each check paid, each deposit, any other charges or credits to
the account, and it shows the balance at the end of the month.
Usually the ending balances on the bank statement will not match the
current cash account balance shown in the checkbook. This is
because there may be checks that have been written and recorded in
the checkbook but have not yet been processed and paid by the bank.
There may also be service or other charges the bank has deducted
from the bank statement balance but which have not yet been
recorded and deducted from the checkbook balance.
For this reason, it is necessary at the end of each month to reconcile
your bank statement. This is simply the process of making the proper
adjustments to both the bank statement balance and to the checkbook
balance to prove that they do in fact balance.
There are three steps to reconcile your bank statement.
Step 1: Compare the deposits shown in the checkbook with those
shown on the bank statement. Any deposits not yet shown
on the bank statement are deposits in transit, that is, they
are not yet received and recorded by the bank. Subtract
the total of the deposits in transit from the final balance in
your checkbook.
Step 2: Compare the canceled checks as shown on the bank
statement with those recorded as written in the
checkbook. Checks that have been written but not yet
28 • Accounting Basics Accounting for Windows
25. processed and paid by the bank are called outstanding
checks. Add the total of the outstanding checks to the
final balance in your checkbook.
Step 3: Now look at the bank statement and see if there are any
service charges or credits that are not yet recorded in the
checkbook. Add the credits and subtract the charges from
the final balance of your checkbook. The adjusted
balances of your checkbook will now be equal to the
ending balance on the bank statement.
All the checks and deposits entered in this program automatically list
on the checkbook reconciliation screen. This saves time and makes
the reconciliation process quick and easy.
Petty Cash
As we had discussed earlier, the principal method for maintaining
internal control of cash is using a checking account. However, a
business usually has minor expenses, such as postage or minor
purchases of supplies that are easier to pay for with currency rather
than with a check.
To handle these minor expenses, a petty cash fund is set up. A small
amount of money, like $100, is placed in a petty cash box or drawer
and an individual is given responsibility for the funds. This
individual is the petty cashier.
When money is needed for an expense, the cashier prepares a petty-
cash ticket, which shows the date, amount, and purpose of the
expense and includes the signature of the person receiving the
money. This ticket is then placed in the petty cash box. At any time,
the total amount of cash in the box plus the total amount of all tickets
should equal the original fixed amount of cash originally placed in
the box.
As expenditures are made, the petty cash fund will eventually need
to be replenished. This is usually done by writing a check to bring
the amount in the fund back to the original amount of $100.
Accounting for Windows Accounting Basics • 29
26. Managing Sales
Sales made by businesses can be broken down into the following
main categories:
• Cash sales
• Sales on account
Cash Sales
Some businesses sell merchandise for cash only, while others sell
merchandise either for cash or on account. A variety of practices are
followed in the handling of cash sales. If such transactions are
numerous, it is probable that one or more types of cash registers will
be used. In this instance, the original record of the sales is made in
the register.
Often, registers have the capability of accumulating more than one
total. This means that by using the proper key, each amount that is
punched in the register can be classified by type of merchandise, by
department, or by salesperson. Where sales tax is involved, the
amount of the tax may be separately recorded. In accounting terms, a
cash sale means that the asset Cash is increased by a debit and the
income account Sales and a liability account Sales Tax Payable are
credited. This displays in the table below:
Debit Credit
Cash 110.00
Sales 100.00
Sales Tax 10.00
Total 110.0 110.00
In many retail establishments, the procedure in handling cash sales is
for the sale clerks to prepare sale tickets in triplicate. Sometimes the
preparation of the sales tickets involves the use of a cash register that
prints the amount of the sale directly on the ticket. Modern electronic
cash registers serve as input terminals that are online with
computers, that is, in direct communication with the central
30 • Accounting Basics Accounting for Windows
27. processor. At the end of each day, the cash received is compared
with the record that the register provides. The receipts may also be
compared with the total of the cash-sales tickets, if the system makes
use of the latter.
Sales on Account
Sales on account are often referred to as charge sales because the
seller exchanges merchandise for the buyer’s promise to pay. In
accounting terms, this means that the asset Accounts Receivable of
the seller is increased by a debit or charge, and the income account
sales is increased by a credit. Selling goods on account is common
practice at the retail level of the distribution process.
Firms that sell goods on account should investigate the financial
reliability of their clients. A business of some size may have a
separate credit department whose major function is to establish credit
policies and decide upon requests for credit from persons and firms
who wish to buy goods on account.
Seasoned judgment is needed to avoid a credit policy that is so
stringent that profitable business may be refused, or a credit policy
that is so liberal that uncollectable account losses may become
excessive.
Generally, no goods are delivered until the salesclerk is assured that
the buyer has established credit - that there is an account established
for this client with the company. In the case of many retail
businesses, clients with established credit are provided with credit
cards or charge plates, which provide evidence that the buyer has an
account. These are used in mechanical or electronic devices to print
the client’s name and other identification on the sales tickets. In the
case of merchants who commonly receive a large portion of their
orders by mail or by phone, this confirmation of the buyer’s status
can be handled as a matter of routine before the goods are delivered.
Accounting for Windows Accounting Basics • 31
28. Managing Expenses
The Expense Authorization system is a commonly used method to
keep track of and control expenses. It is based upon the use of
tickets. These tickets are written authorizations prepared for each
expense.
With this system, before a check is written, a ticket is prepared
authorizing payment. This system provides an excellent control over
expenses. It does this by making sure that each expense is justified
and by requiring more than one person to be responsible for
preparing and authorizing the payment. A ticket is prepared for every
transaction that results in an expense.
When an invoice for a purchase is received, it is attached to a ticket,
which is then filled out and signed. The information that goes on the
front side of the ticket verifies the information on the invoice. Once
the information is verified, an approval signature is required to
authorize the expense. Once the ticket is approved, it is recorded in
an expense register.
Tickets are recorded in the register in date order. Once recorded, the
ticket is put into an Unpaid Ticket File where it remains until it is
paid. The tickets are filed according to the date they should be paid
in order to take advantage of discounts.
When it comes time to pay a ticket, it is removed from the Unpaid
Tickets File and a check is issued. The check number and payment
date is recorded on the ticket and in the Ticket Register next to that
ticket entry. Each ticket is paid by check. As each ticket is paid, the
payment is recorded in a Check Register. With the ticket system, the
Check Register is the book of original entry for recording payments
and it takes the place of a cash payments journal.
In a computerized accounting system, the function for controlling
expenses is controlled by the Accounts Payable program. You would
enter, track and pay your invoices with Accounts Payable.
32 • Accounting Basics Accounting for Windows
29. Managing Inventory
Merchandise Inventory
Merchandise inventories are the goods that are on hand for the
production process or available for sale to final customers. There are
two basic methods for determining inventory:
• Perpetual inventory method
• Periodic inventory method
With the perpetual inventory method, the cost of each item in the
inventory is recorded when purchased. When an item is sold, its cost
is deducted from the inventory. This results in a perpetual record of
exactly what is in inventory.
The perpetual inventory method is best suited for those businesses
that have a relatively low number of sales each day and whose
merchandise has a high unit value. For example, a car dealer might
use the perpetual inventory method to keep track of inventory
because it is easy to keep track of each item as it is purchased by the
business and then resold.
This program uses the perpetual method and automatically tracks
your inventory value. This program makes it easy for businesses
such as department and grocery stores that have a large number of
sales each day to track inventory value on a real-time basis.
For businesses that manually maintain track inventory value, it
wouldn’t be practical to adjust the cost of inventory each time an
item is sold. Instead, these types of business use the periodic
inventory method, which involves periodically taking a physical
count of the merchandise on hand, usually once a year at the end of
the accounting period.
Once the physical count is done, the exact quantity of merchandise
on hand is known. The costs of all items on hand are then totaled to
give a total cost of the inventory on hand at the end of the year.
Accounting for Windows Accounting Basics • 33
30. Calculating Inventory Value
A company can raise or lower its earnings by changing the way it
calculates the cost of goods sold. As inventory items are purchased
during the accounting period, their unit cost may vary. A costing
method is a way of calculating the cost of goods sold. The first time
you purchase a product, the value is whatever you paid. Once you
receive more stock at a different price, it is necessary to use one of
the three standard methods to determine the value of what you sell.
The three most popular methods used to determine the value of the
ending inventory are:
• First in, First out (FIFO)
• Last in, First out (LIFO)
• Average cost
Important Note: You should consult your accountant regarding
the method that best suits your needs.
First in, First out (FIFO)
This method assumes that the first item to come into the inventory
are the first items sold, so the most recent unit cost is used to
determine the inventory’s value. FIFO assumes that the oldest stock
you have is sold first. At a time when your cost is constantly
increasing, the first items sold are the least expensive ones, therefore
your cost of goods sold is low and your income is greater.
Last in, First out (LIFO)
This method assumes that the last item to come into the inventory are
the first items sold, so the oldest unit cost is used to determine the
inventory’s value. With LIFO, the newest stock is sold first. An
inventory value should generally reflect the replacement cost of your
stock and that is what LIFO does. When prices are increasing LIFO
will calculate cost of goods sold at the most recent price, resulting in
a higher cost of goods and lower income.
Average Cost
This method uses the average unit cost for all items that were
available for sale during the accounting period. The Average method
34 • Accounting Basics Accounting for Windows
31. is the total cost of all goods divided by the number in stock. This has
the effect of leveling out price fluctuations, providing a constant cost
of goods and income.
Let us discuss an example that will clarify this concept. For
example, suppose you sell Boxes. On August 1, you purchase 100
Boxes for $1.00 each for a total cost of $100. On August 2, you
purchase another 100 Boxes, this time at $1.25 per box for a total
cost of $125. You now have purchased 200 Boxes for $225.
On August 3, you sell 50 Boxes for $1.50 each for a total of $75.
Depending which costing method you are using, your income will be
different:
FIFO: This method would assume the 50 boxes you sold were from
the first 100 boxes you bought (at $1 each). Your cost of goods
would be $50 and your profit would be $25.
LIFO: It is assumed that the 50 boxes sold were from the last 100
boxes you purchased (at $1.25 each). Your cost of goods is then
$62.50 for a profit of $12.50.
Average: This method will consider only that you bought 200 boxes
for $225, for an average cost of $1.125 each. Your cost for the 50
boxes sold is $56.25 and you will have a profit of $18.75.
When the income statement is prepared, the cost of inventory on
hand is subtracted from the Cost of Goods Available for Sale during
the year. This yields the Cost of Goods Sold for the year. You should
check with your accountant to determine which method suits your
needs.
Break-Even Point
One of the first steps in evaluating a business is determining your
break-even point. This is the number of units of your product,
which must be sold for income to equal all expenses incurred in
producing the merchandise. Logic would dictate that if you are in a
high rent area and need to sell half your stock of art objects each
month in order to break even, you have started a losing business.
Accounting for Windows Accounting Basics • 35
32. Assuming your product or service is a worthwhile one, the control of
your overhead is the key to your profit.
Overhead consists of fixed costs, such as rent, insurance, and
payment on bank notes, etc., which will not vary if your production
increases. It also includes variable and semi-variable costs. Variables
mean such items as commissions to salespeople, purchases of raw
materials; and other overhead, which increase in direct proportion to
changes in production volume. That is to say, if a company that has
been making 10,000 snow shovels per month, for example, doubled
production to the 20,000 level, then purchase of raw materials, sales
commissions, and other expenses would also increase. Semi-variable
costs will vary with volume, but not in direct proportion. The cost of
lighting and power will increase with greater production.
Each unit produced should provide some margin for fixed costs and
profits. Or expressed a different way, at no point should the direct
cost, not the fixed cost, of producing a unit be greater than its sales
price. Your fixed cost per unit will vary inversely with changes in
volume. Since your fixed overhead will not increase as a result of
greater production, and semi-variable costs will increase by a
percentage considerably lower than the rate of increased production,
it follows that your cost per unit will lessen as greater quantities are
produced.
The experienced businessman uses his break-even charts to indicate
profit margins at a given rate of production. However, the chart is
useful only when fixed costs remain the same, when variable
percentage can be plotted with reasonable accuracy, and when a
company produces only one item.
Managing Payroll
Payroll Records
An employer, regardless of the number of employees, must maintain
all records pertaining to payroll taxes (income tax withholding,
Social Security, and federal unemployment tax)
36 • Accounting Basics Accounting for Windows
33. There are several different kinds of employment records that must be
maintained to satisfy federal requirements. These records are
summarized below:
Income-Tax-Withholding Records
• Name, address, and Social Security number of each employee
• Amount and date of each payment of compensation
• Amount of wages subject to withholding in each payment
• Amount of withholding tax collected from each payment
• Reason that the taxable amount is less than the total payment
• Statement relating to employees’ non-resident alien status
• Market value and date of non-cash compensation
• Information about payments made under sick-pay plans
• Withholding exemption certificates
• Agreements regarding the voluntary withholding of extra cash
• Dates and payments to employees for non-business services
• Statements of tips received by employees
• Requests for different computation of withholding taxes
Social Security (FICA) Tax Records
• Amount of each payment subject to FICA tax
• Amount and date of FICA tax collected from each payment
• Explanation for the difference, if any
Unemployment and Disability Records
• Total amount paid during calendar year
• Amount subject to unemployment tax
• Amount of contributions paid into the state unemployment fund
• Any other information requested on the unemployment tax return
• State disability contributions
Financial Statements
In order to manage your business effectively you need reports that
tell you how your business is performing. For example, you may
want to know the value of your assets like, Cash you have on hand,
Accounting for Windows Accounting Basics • 37
34. Cash in bank, and Inventory in stock. In addition, you would like to
know the value of your liabilities, loans, income earned, and
expenses incurred. Accountants prepare financial statements that
summarize these transactions. Two of the most important reports for
managing your business are Income Statement and the Balance
Sheet.
Income Statement
An Income Statement is also called a Profit and Loss Report. In
addition, the word Revenue is often used in place of the word
Income. An Income Statement is used to inform you about the
income earned, expenses incurred, and the total profit or loss in a
particular period. Two common periods for creating an income
statement are monthly and annually.
This report summarizes all Income (or sales), the amounts that have
been or will be received from customers for goods delivered or
services rendered to them, and all expenses, the costs that have arisen
in generating revenues. To show the actual profit or loss of a
company, the expenses are subtracted from the revenues to show the
Net Income – profit or the “bottom line”.
Income Accounts: These accounts are used to track income earned
during the process of operating your business. The income of a
business comes from sales to customers or fees for services or both.
Some of the common names for income accounts are:
• Income from Sales
• Income from Freight
• Other Income
Expense Accounts: These accounts are used to track expenses
incurred during the process of operating your business. Expenses
include both the costs directly associated with creating products and
general operating expenses. Some of the common names for expense
accounts are:
• Cost of Sales
• Office Supplies
• Utilities
38 • Accounting Basics Accounting for Windows
35. • Payroll Expenses
• Tax Expenses
A very simple form of an income statement displays in the following
example:
Joe’s Bicycle Company
123 Main Street
Any Town CA 99999
Income Statement
Income
Income from Sales 15,000.00
Income from Freight 1,000.00
Other Income 250.00
Total Income 16,250.00
Expenses
Cost of Sales 2,000.00
Office Supplies 250.00
Telephone Expense 500.00
Utilities 100.00
Consulting Fees 750.00
Maintenance 300.00
Insurance 250.00
Miscellaneous Expenses 375.00
Travel & Entertainment 650.00
Bank Charges 25.00
Payroll Expense 4,000.00
Tax Expense 2,500.00
Total Expenses 11,700.00
Net Income/Loss 4,550.00
Accounting for Windows Accounting Basics • 39
36. Balance Sheet
A Balance sheet is like a “snapshot” that gives you the overall
picture of the financial health of a company at one moment in time.
This report lists the assets, liabilities, and owner’s equity in the
business. Unlike the income statement, this report is always created
to show the financial status as of a certain date. Two common ending
periods to create a balance sheet are the end of a month and the end
of the year.
The Balance Sheet has two sections. The first section lists all the
Asset accounts and their balances. At the end of the list, the totals of
all assets are listed. In the second section, the Liability and Owner’s
Equity accounts are listed. There are two sub-totals for the Liability
and the Equity accounts. At the end, there is a combined total of the
Liabilities and Owner’s Equity. As discussed earlier in the
accounting equation, the Assets equal the sum of the Liabilities and
the Equities. You will also notice that the Profit from the income
statement is listed in the Equity section of the balance sheet. Some of
the important accounts in the balance sheet are:
Current Assets: Current assets are always listed first and include
cash and other items that can be converted into cash within the
following year. This includes funds in checking and savings
accounts.
Accounts Receivable: Accounts Receivable represents money owed
to the business. These usually result from the sale of merchandise or
performance of services for a client on account. The phrase On
Account indicates that on the date the goods were sold to the client,
or the service performed for him, the business did not receive full
payment. However, it did obtain an asset – the right to collect
payment for merchandise sold or Services performed. The claim a
business has against a credit client is referred to as an Account
Receivable. It is an asset because it represents a legal claim to cash.
Inventory: Inventories may represent merchandise purchased for
resale as well as the raw materials acquired by a manufacturing firm
to put into the product. In the case of a manufacturer, the term
inventories also includes manufacturing supplies, purchased parts,
the work that is in process, and finished goods. Inventory is also an
asset account.
40 • Accounting Basics Accounting for Windows
37. Accounts Payable: When you purchase goods or services on
account, you are usually required to pay within a fixed period of
time. These amounts you owe for the goods or services purchased
are called accounts payable. The payment of these purchases is
usually due within a relatively short period of time. Usually this
period is one year or less. Typical periods are thirty to sixty days.
The payment for these short-term liabilities requires the use of
existing resources like the Cash or The Checking Account.
A very simple form of a balance sheet displays in the following
example:
Joe’s Bicycle Company
123 Main Street
Any Town CA 99999
Balance Sheet
Assets
Checking Account 25,000.00
Investments 75,000.00
Inventory 25,000.00
Accounts Receivable 10,000.00
Machinery & Equipment 22,500.00
Investments 100,000.00
Total Assets 257,500.00
Liabilities & Equity
Accounts Payable 15,000.00
Loans Payable 60,450.00
Salaries Payable 75,000.00
Taxes Payable 2,500.00
Total Liabilities 152,950.00
Owner’s Equity 100,000.00
Profit/Loss 4,550.00
Total Equity 104,550.00
_
Total Liabilities & Equity 257,500.00
Accounting for Windows Accounting Basics • 41
38. This program automatically creates the Balance Sheet and the
Income Statements for you. All the accounts are automatically
updated when you create invoices, checks, and transactions in the
system. To create a Balance Sheet or an Income Statement all you
have to do is to select the report from the menu and print it.
Linking the Income and Balance Sheet
Generally, a balance sheet and an income statement are prepared and
issued together because in a way they are twin reports, the income
statement showing what happened over a period of time and the
balance sheet showing the resulting condition at the end of that
period.
Since these statements are usually studied in relation to one another,
it is highly desirable for them to tie together with one common
figure. You will see that the Net Profit/Loss on the bottom of the
income statement discussed earlier was $4,550.00. If you look at the
Equity section of the balance sheet shown earlier, you will notice
that the $4,550.00 Profit/Loss lists as a part of the total equity. This
ties the income statement to the balance sheet report.
42 • Accounting Basics Accounting for Windows