This document provides an overview and instructions for using a new treasury spreadsheets system developed for the Finance Department. The system includes several linked spreadsheets to automate and streamline invoice processing, payment vouchers, bank reconciliation, and financial reporting. Key features include automated numbering, drop-down lists, importing/exporting between files, and protecting cells from accidental changes. The system aims to increase efficiency and provide reliable financial information to users.
A presentation on Payment Management in SAP. It includes Manual and Automatic payment, Process of Automatic Payment Run and Major Blocking points on payment management.
A presentation on Payment Management in SAP. It includes Manual and Automatic payment, Process of Automatic Payment Run and Major Blocking points on payment management.
Centralized payments-vendor-and-customer-paymentsShiva V
The Centralized payment feature in D365 can be used by organizations that have multiple legal entities, but payments are made in one legal entity on behalf of the other legal entities. Using this feature, you can settle invoices and payments in one legal entity across several legal entities.
https://aximprove.com/centralized-payment-in-d365-finance-vendor-and-customer-payments/
Centralized payments-vendor-and-customer-paymentsShiva V
The Centralized payment feature in D365 can be used by organizations that have multiple legal entities, but payments are made in one legal entity on behalf of the other legal entities. Using this feature, you can settle invoices and payments in one legal entity across several legal entities.
https://aximprove.com/centralized-payment-in-d365-finance-vendor-and-customer-payments/
Maintain Bill-wise Details
Create and maintain cost Centers
Create and maintain Multiple Currencies
Configure and compute Interest Calculations
Create and maintain Budgets and Scenarios
Generate and print various reports
about this ERP - Accounts system
a short presentation about 3 sub modules and what
are the main features
It would be better if you create a demo database for you to test the system for Free on the same site erpnext.org and try the modules in action
, it is expected that you will be trained in other modules so you
can train users
international corporations
SAP Accounts Reveivable Financial Transaction | http://sapdocs.infosapdocs. info
Get this and other SAP Account Reveivable Materials from http://sapdocs.info/sap/fico/sap-accounts-receivable-ppt-training-materials-documents-for-beginners/
for more SAP Documents please visit http://sapdocs.info
Similar to Accounting Systems in spreadsheets Tutorials (20)
Small international Oil Companies may have no desire to invest in oil and gas...Hamdy Rashed
We started writing this draft in October 2015, we could not finished this draft due to some reasons but we are still in finalizing it. We preferred to publish it in draft form temporarily.
Anyway, we preferred to cover status of Oil investment in Yemen which is my homeland but it is not the appropriate time to go through. This paper does not provide an absolute accounting view but it provides full picture of uncertainty of cash flow from proceeds of Kurdistan Iraq oil export and how long does it take this uncertainty which lead International Oil Company (IOC) to follow conservatism principle in recognizing the revenue and disable them to recognize and record the revenue of their share of oil export when it is sold. Also, we are not supporting party's attitude against another in the political view, we just showing the facts as they are but in full picture as much as we can because it is somewhere complicated. Sometimes we may need to re-read constitutions of the area and see facts in several angles and to understand the organizational behaviors of International Oil Companies (IOCs) in upper level and to know what is the right path that should be taken.
How to manage for preparation of md&a disclosuresHamdy Rashed
The disclosures in Corporate Governance Report, Sustainability Report and Management Discussion & Analysis (MD&A) Report are more common requirement of many stock exchange markets requirements of other organization. However, IFRS requires many disclosures but financial standards do not cover all information. Therefore, Stock Exchange market and other organizations require additional and more concise information that should be disclosed on frequently basis to provide the readers of annual report more adequate and comprehensive view of Companies.
Keywords: Management Discussion & Analysis Report, MD&A, Corporate Governance, Sustainability, Corporate Social Responsibility, listing Companies.
Cost management and performance measurements for petroleum upstream industr p...Hamdy Rashed
Cost management and Balanced Scorecard is not appropriate only for manufacturing and commercial industry; cost management is applied in upstream industry such as Petroleum exploration, development and production cost. Many Petroleum Companies don’t pay more attention to cost control or balanced scorecard and especially during exploration phase or small companies except if Companies face financial dilemma, declining production or if they see they cannot meet their planned schedule of Capital program that lead them to not meet their obligation, commitments and required return, therefore, they start considering cost reduction or control. This paper provide management accountant, cost controller, financial controller, financial manager, internal auditor and cost recovery auditor with brief of cost control, how cost is analyzed and managed and performance is measured in Petroleum upstream industry.
Cost management and performance measurements for petroleum upstream industry ...Hamdy Rashed
Cost control and management is not appropriate only for manufacturing and commercial industry; cost management is applied in upstream industry such as Petroleum exploration, development and production cost. Many Petroleum Companies don’t pay more attention to cost control and especially during exploration phase except if Companies face financial dilemma, declining production or if they see they cannot meet their planned schedule of Capital program that lead them to not meet their obligation, commitments and required return, therefore, they start considering cost reduction or control. This paper provide management accountant, cost controller, financial controller, financial manager, internal auditor and cost recovery auditor with brief of cost control, how cost is analyzed and managed and performance is measured in Petroleum upstream industry in accounting view and in conduction with technical information. The technical information that is covered in this paper is useful for accountant and non-technical staff who is interested. We don’t criticize or indicate fishing period that is stated in Standard Handbook of Petroleum and Natural Gas Engineering is wrong but we cover and adjust the fishing period formula and add new fishing period formulas in management accounting view only.
Cost management and performance evaluation in petroleum upstream industry part bHamdy Rashed
Cost control and management is not appropriate only for manufacturing and commercial industry;
cost management is applied in upstream industry such as Petroleum exploration, development and
production cost. Many Petroleum Companies don’t pay more attention to cost control and
especially during exploration phase except if Companies face financial dilemma, declining
production or if they see they cannot meet their planned schedule of Capital program that lead
them to not meet their obligation, commitments and required return, therefore, they start
considering cost reduction or control. This paper provide management accountant, cost controller,
financial controller, financial manager, internal auditor and cost recovery auditor with brief of cost
control, how cost is analyzed and managed and performance is measured in Petroleum upstream
industry.
Basic cost analysis in petroleum upstream industry part aHamdy Rashed
Cost control and management is not appropriate only for manufacturing and commercial industry;
cost management is applied in upstream industry such as Petroleum exploration, development and
production cost. Many Petroleum Companies don’t pay more attention to cost control and
especially during exploration phase except if Companies face financial dilemma, declining
production or if they see they cannot meet their planned schedule of Capital program that lead
them to not meet their obligation, commitments and required return, therefore, they start
considering cost reduction or control. This paper provide management accountant, cost controller,
financial controller, financial manager, internal auditor and cost recovery auditor with brief of cost
control, how cost is analyzed and managed and performance is measured in Petroleum upstream
industry.
How to determine the value of oil and gas propertiesHamdy Rashed
A lot of us may wonder why the oil and gas companies buy or sell the interests of other oil and gas
companies in specific properties at that price? Why it should not be more or less? How the value of
oil and gas properties are determined? Many Explorationists, geologists, Finance Manager,
management accountants or students have the same questions. Therefore, We discussed in this
paper the factors that impact the sale price of properties and how they are contributed to assess the
value of those properties. We classified the properties into three categories; exploration properties,
development properties and production properties and the Internal auditor’s role in reviewing the
valuation of such properties.
How to evaluate Oil and Gas Company’s Performance & Stock InvestmentHamdy Rashed
We discussed in this paper the impact of oil and gas production and reserves disclosure on
investment decisions in Oil and Gas upstream industry. We displayed with some special ratios and
analysis in brief to draw the attention of interested individual’s to how the disclosures of oil and gas
production and reserves are important for internal and external information users. Disclosing
specific financial and non-financial ratios and net present value of expected cash flow for petroleum
reserves depends on Company’s initiative and stock market requirements to disclose such
information in petroleum upstream industry. And we explain in brief of how to measure the fair
value of oil and gas properties and how its impact on the stock price in the secondary market, why
paying attention to the reliability in disclosure of reserves is important and what internal and
external auditors’ role is for verifying the accuracy and reliability of such disclosures.
Administrative overhead can be shared among all operator and non-operator or can be only charged against non-operator, it depends on the terms of the agreements between the partners.
Operator’s overhead is allowed by joint operating contracts, considered as management fees which either is recognized as revenue in Operator’s records based on paragraphs 52-53 of IAS 31 or be offset with the actual expenses based on requirements of international production sharing or joint operating agreements.
Some International production sharing and joint operating contracts do not allow including element of profit in charging the joint venture accounts by administrative overhead. If profit is included, Cost recovery or Joint Venture audit may request to remove such profit from joint accounts. Therefore, recording recovery administrative overhead depends on contractual terms, criteria of revenue recognition and management decision
Operator’s overhead that is allowed by Production Sharing Contract does not meet the criterion of revenue recognition which requires benefit flow to entity should be probable [Par of 20.b, 26, 27 and 28 of IAS 18]
Cost management for petroleum exploration part aHamdy Rashed
Cost control and management is not appropriate only for manufacturing and commercial industry; cost management is applied in upstream industry such as Petroleum exploration, development and production cost. Many Petroleum Companies don’t pay more attention to cost control and especially during exploration phase except if Companies face financial dilemma, declining production or if they see they cannot meet their planned schedule of Capital program that lead them to not meet their obligation, commitments and required return, therefore, they start considering cost reduction or control. This paper provide management accountant, cost controller, financial controller, financial manager, internal auditor with brief of cost control and how cost is analyzed and managed in Petroleum upstream, industry.
Investment and decision analysis for petroleum explorationHamdy Rashed
Investment and decision analysis for petroleum exploration is a subject that many explorationist, geologist, management accountant and finance manager likes to know about. This paper shows the major concepts of how investment, decision and project analysis is made for petroleum exploration in financial view that is based on cash-flow models and applying capital budgeting techniques per International Oil and Gas business, financial and contractual arrangement that impact on such analysis. This paper does not cover such analysis in technically view because it is out of specialization, but this analysis shall be made in conjunction with technical experienced staff.
Keywords: Investment and decision analysis for petroleum exploration, Project Analysis for Petroleum Exploration
Transparency reporting in oil and gas industryHamdy Rashed
During financial crisis, it was observed that lack of transparency in financial statements impacted the valuation of companies that knocked risk of reducing the confidence in the financial markets. Transparent financial information supposed to be more understandable, very clear frank or honest. The more branches and joint venture entities and types of business company have, the more complicated it is, and the more transparent information and disclosure is required by types of business and geographical locations. Company that is doing well, has nothing to hide and is eager to publish their key performance indicators and publish more about where it is making resources, and how it is spending the resources as widely as possible that lead investors consider them more valuable than the company that keep information to itself
Practical integrated accounting awarness for revenue and accounts receivablesHamdy Rashed
What types of fruad, Forensic accounting for revenue, how to understand accounting for revenue, how revenue is audited what are the internal controls over revenue.
Contingent liabilities, commitments and provisions in oil industryHamdy Rashed
What is the different between contingency, commitment and provision, how disclose the Joint venture minimum exploration payment or obligation in the financial statements
Introduction to Indian Financial System ()Avanish Goel
The financial system of a country is an important tool for economic development of the country, as it helps in creation of wealth by linking savings with investments.
It facilitates the flow of funds form the households (savers) to business firms (investors) to aid in wealth creation and development of both the parties
The secret way to sell pi coins effortlessly.DOT TECH
Well as we all know pi isn't launched yet. But you can still sell your pi coins effortlessly because some whales in China are interested in holding massive pi coins. And they are willing to pay good money for it. If you are interested in selling I will leave a contact for you. Just telegram this number below. I sold about 3000 pi coins to him and he paid me immediately.
Telegram: @Pi_vendor_247
what is the best method to sell pi coins in 2024DOT TECH
The best way to sell your pi coins safely is trading with an exchange..but since pi is not launched in any exchange, and second option is through a VERIFIED pi merchant.
Who is a pi merchant?
A pi merchant is someone who buys pi coins from miners and pioneers and resell them to Investors looking forward to hold massive amounts before mainnet launch in 2026.
I will leave the telegram contact of my personal pi merchant to trade pi coins with.
@Pi_vendor_247
Falcon stands out as a top-tier P2P Invoice Discounting platform in India, bridging esteemed blue-chip companies and eager investors. Our goal is to transform the investment landscape in India by establishing a comprehensive destination for borrowers and investors with diverse profiles and needs, all while minimizing risk. What sets Falcon apart is the elimination of intermediaries such as commercial banks and depository institutions, allowing investors to enjoy higher yields.
Currently pi network is not tradable on binance or any other exchange because we are still in the enclosed mainnet.
Right now the only way to sell pi coins is by trading with a verified merchant.
What is a pi merchant?
A pi merchant is someone verified by pi network team and allowed to barter pi coins for goods and services.
Since pi network is not doing any pre-sale The only way exchanges like binance/huobi or crypto whales can get pi is by buying from miners. And a merchant stands in between the exchanges and the miners.
I will leave the telegram contact of my personal pi merchant. I and my friends has traded more than 6000pi coins successfully
Tele-gram
@Pi_vendor_247
Turin Startup Ecosystem 2024 - Ricerca sulle Startup e il Sistema dell'Innov...Quotidiano Piemontese
Turin Startup Ecosystem 2024
Una ricerca de il Club degli Investitori, in collaborazione con ToTeM Torino Tech Map e con il supporto della ESCP Business School e di Growth Capital
what is the future of Pi Network currency.DOT TECH
The future of the Pi cryptocurrency is uncertain, and its success will depend on several factors. Pi is a relatively new cryptocurrency that aims to be user-friendly and accessible to a wide audience. Here are a few key considerations for its future:
Message: @Pi_vendor_247 on telegram if u want to sell PI COINS.
1. Mainnet Launch: As of my last knowledge update in January 2022, Pi was still in the testnet phase. Its success will depend on a successful transition to a mainnet, where actual transactions can take place.
2. User Adoption: Pi's success will be closely tied to user adoption. The more users who join the network and actively participate, the stronger the ecosystem can become.
3. Utility and Use Cases: For a cryptocurrency to thrive, it must offer utility and practical use cases. The Pi team has talked about various applications, including peer-to-peer transactions, smart contracts, and more. The development and implementation of these features will be essential.
4. Regulatory Environment: The regulatory environment for cryptocurrencies is evolving globally. How Pi navigates and complies with regulations in various jurisdictions will significantly impact its future.
5. Technology Development: The Pi network must continue to develop and improve its technology, security, and scalability to compete with established cryptocurrencies.
6. Community Engagement: The Pi community plays a critical role in its future. Engaged users can help build trust and grow the network.
7. Monetization and Sustainability: The Pi team's monetization strategy, such as fees, partnerships, or other revenue sources, will affect its long-term sustainability.
It's essential to approach Pi or any new cryptocurrency with caution and conduct due diligence. Cryptocurrency investments involve risks, and potential rewards can be uncertain. The success and future of Pi will depend on the collective efforts of its team, community, and the broader cryptocurrency market dynamics. It's advisable to stay updated on Pi's development and follow any updates from the official Pi Network website or announcements from the team.
US Economic Outlook - Being Decided - M Capital Group August 2021.pdfpchutichetpong
The U.S. economy is continuing its impressive recovery from the COVID-19 pandemic and not slowing down despite re-occurring bumps. The U.S. savings rate reached its highest ever recorded level at 34% in April 2020 and Americans seem ready to spend. The sectors that had been hurt the most by the pandemic specifically reduced consumer spending, like retail, leisure, hospitality, and travel, are now experiencing massive growth in revenue and job openings.
Could this growth lead to a “Roaring Twenties”? As quickly as the U.S. economy contracted, experiencing a 9.1% drop in economic output relative to the business cycle in Q2 2020, the largest in recorded history, it has rebounded beyond expectations. This surprising growth seems to be fueled by the U.S. government’s aggressive fiscal and monetary policies, and an increase in consumer spending as mobility restrictions are lifted. Unemployment rates between June 2020 and June 2021 decreased by 5.2%, while the demand for labor is increasing, coupled with increasing wages to incentivize Americans to rejoin the labor force. Schools and businesses are expected to fully reopen soon. In parallel, vaccination rates across the country and the world continue to rise, with full vaccination rates of 50% and 14.8% respectively.
However, it is not completely smooth sailing from here. According to M Capital Group, the main risks that threaten the continued growth of the U.S. economy are inflation, unsettled trade relations, and another wave of Covid-19 mutations that could shut down the world again. Have we learned from the past year of COVID-19 and adapted our economy accordingly?
“In order for the U.S. economy to continue growing, whether there is another wave or not, the U.S. needs to focus on diversifying supply chains, supporting business investment, and maintaining consumer spending,” says Grace Feeley, a research analyst at M Capital Group.
While the economic indicators are positive, the risks are coming closer to manifesting and threatening such growth. The new variants spreading throughout the world, Delta, Lambda, and Gamma, are vaccine-resistant and muddy the predictions made about the economy and health of the country. These variants bring back the feeling of uncertainty that has wreaked havoc not only on the stock market but the mindset of people around the world. MCG provides unique insight on how to mitigate these risks to possibly ensure a bright economic future.
What price will pi network be listed on exchangesDOT TECH
The rate at which pi will be listed is practically unknown. But due to speculations surrounding it the predicted rate is tends to be from 30$ — 50$.
So if you are interested in selling your pi network coins at a high rate tho. Or you can't wait till the mainnet launch in 2026. You can easily trade your pi coins with a merchant.
A merchant is someone who buys pi coins from miners and resell them to Investors looking forward to hold massive quantities till mainnet launch.
I will leave the telegram contact of my personal pi vendor to trade with.
@Pi_vendor_247
how to sell pi coins in South Korea profitably.DOT TECH
Yes. You can sell your pi network coins in South Korea or any other country, by finding a verified pi merchant
What is a verified pi merchant?
Since pi network is not launched yet on any exchange, the only way you can sell pi coins is by selling to a verified pi merchant, and this is because pi network is not launched yet on any exchange and no pre-sale or ico offerings Is done on pi.
Since there is no pre-sale, the only way exchanges can get pi is by buying from miners. So a pi merchant facilitates these transactions by acting as a bridge for both transactions.
How can i find a pi vendor/merchant?
Well for those who haven't traded with a pi merchant or who don't already have one. I will leave the telegram id of my personal pi merchant who i trade pi with.
Tele gram: @Pi_vendor_247
#pi #sell #nigeria #pinetwork #picoins #sellpi #Nigerian #tradepi #pinetworkcoins #sellmypi
NO1 Uk Rohani Baba In Karachi Bangali Baba Karachi Online Amil Baba WorldWide...Amil baba
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Falcon stands out as a top-tier P2P Invoice Discounting platform in India, bridging esteemed blue-chip companies and eager investors. Our goal is to transform the investment landscape in India by establishing a comprehensive destination for borrowers and investors with diverse profiles and needs, all while minimizing risk. What sets Falcon apart is the elimination of intermediaries such as commercial banks and depository institutions, allowing investors to enjoy higher yields.
USDA Loans in California: A Comprehensive Overview.pptxmarketing367770
USDA Loans in California: A Comprehensive Overview
If you're dreaming of owning a home in California's rural or suburban areas, a USDA loan might be the perfect solution. The U.S. Department of Agriculture (USDA) offers these loans to help low-to-moderate-income individuals and families achieve homeownership.
Key Features of USDA Loans:
Zero Down Payment: USDA loans require no down payment, making homeownership more accessible.
Competitive Interest Rates: These loans often come with lower interest rates compared to conventional loans.
Flexible Credit Requirements: USDA loans have more lenient credit score requirements, helping those with less-than-perfect credit.
Guaranteed Loan Program: The USDA guarantees a portion of the loan, reducing risk for lenders and expanding borrowing options.
Eligibility Criteria:
Location: The property must be located in a USDA-designated rural or suburban area. Many areas in California qualify.
Income Limits: Applicants must meet income guidelines, which vary by region and household size.
Primary Residence: The home must be used as the borrower's primary residence.
Application Process:
Find a USDA-Approved Lender: Not all lenders offer USDA loans, so it's essential to choose one approved by the USDA.
Pre-Qualification: Determine your eligibility and the amount you can borrow.
Property Search: Look for properties in eligible rural or suburban areas.
Loan Application: Submit your application, including financial and personal information.
Processing and Approval: The lender and USDA will review your application. If approved, you can proceed to closing.
USDA loans are an excellent option for those looking to buy a home in California's rural and suburban areas. With no down payment and flexible requirements, these loans make homeownership more attainable for many families. Explore your eligibility today and take the first step toward owning your dream home.
2. HAR
Finance Department
New Treasury Spreadsheets System
Introduction:
This system was built based on finance team and Yemen finance manager
discussion and since the PMP requirements for 2010 are improving the
system and preparing risk assessments for Finance Department, I intended
to develop new treasury spreadsheets and reporting system that is started
on Nov 26, 2009 and completed on June 15, 2010, to increase the efficiency
of the Finance staff by designing the below several spreadsheets that are
linked to each other by vba codes, and to provide more reliable and relevant
financial information to several users.
- Invoice Register
- Two Local Payment Process System.xls Files one for USD and another
for YER, this file contains 7 sheets as follow
o Payment Voucher
o Receipt Voucher
o Temporary Register
o Vendor Master
o Vendor Setup Request Form
o Transfer Letter
o Check Draft Request Letter
- Bank Register 2010.xls File that contains 6 sheets.
o USD Bank Register
o YER Bank Register
o USD Disbursement Sheet
o YER Disbursement Sheet
o Draft Journal for USD payments
o Draft Journal for YER payments
- Bank Movement Register.xls.
- Invoice Routing Registers.xls.
- Database.xls File that contains 4 sheets.
o Database
o Monthly Accounts Payables Performance Report
o Accounts Payables Trial Balances
o Exchange Rates List
Created on 12/26/2011 9:31:00 PM Page 2 of 26
3. HAR
Finance Department
New Treasury Spreadsheets System
Contents:
1) Update Invoice Register
2) Create Payment/Receipt Voucher
2) Fill out the Voucher.
3) Print and Post
4) Add/Delete codes
5) Update Vendor Master File.
6) Exporting to Final Bank Register
7) Bank Movements Register and Reconciliation
8) Drafting Payment Journals & Journalize
9) Posting/updating all transactions into Database, and Month-end Reporting
10) System Control Points
11) New Flowchart of processing invoices.
Created on 12/26/2011 9:31:00 PM Page 3 of 26
4. HAR
Finance Department
New Treasury Spreadsheets System
Update Invoice Register
When invoices are received, they are recorded in the invoice register as
below screenshot. When recording the invoice register, the cell of invoice
number or the amount of PO may be changed depends on the following cases
- Changed to Red, if the Invoice No. is duplicated from the same supplier
and of the same amount/PO is over billed. (This invoice should be
blocked for payment or block the disputed amount and process the
remaining amount, due to duplication in billing the service/goods)
- Changed to Orange, if the Invoice No. is duplicated from the same
supplier but the amount is different. (This invoice should be verified if
is it really related to previous paid service or goods. If yes, this invoice
should be blocked too. If no, process the payment normally)
- The Invoice No. is duplicated but from different supplier and of different
amount.
Write the serial number of invoice of each invoice received and recorded in IR
(Invoice Register) and forward it to the concerning person.
Specifying the appropriate person to deliver the invoice to for processing the
payment is easy by looking at column “paid via”. If it is “SYD”, it will be paid
via Sydney, but if it is “YE”, it will be paid from Sana’a Credit Agricole bank
accounts.
If the invoice is returned back, paid via petty cash or cancelled/deleted by
supplier, we should indicate to this action in column “Remark”.
Created on 12/26/2011 9:31:00 PM Page 4 of 26
5. HAR
Finance Department
New Treasury Spreadsheets System
Creating Payment/Receipt Voucher
To issue new serialized payment Voucher, cheque, transfer and cheque draft
request, please click on “New Voucher” Button.
Created on 12/26/2011 9:31:00 PM Page 5 of 26
6. HAR
Finance Department
New Treasury Spreadsheets System
Fill Out the Voucher
Fill out the cells which are highlighted in Yellow. Following cells shows drop
list
Payment Method
Supplier’s Name
Currency
Created on 12/26/2011 9:31:00 PM Page 6 of 26
7. HAR
Finance Department
New Treasury Spreadsheets System
When you select the supplier’s name and the currency, the Payment method
will appear automatically from vendor master in cell “I10” that can help you
to choose the correct payment method
When you choose the payment method, the cheque number, transfer number
or cheque draft request number is automatically serialized and captured in
payment voucher.
Created on 12/26/2011 9:31:00 PM Page 7 of 26
8. HAR
Finance Department
New Treasury Spreadsheets System
The following cells should be typed manually
- License in Cell E15
- Description in Cell B21
- Invoice serial number (S/N) in cells A28 and down
- Amount allocated to cost code in D28 for amount and E28 for cost
code and down
- Description for each cost code should be typed in Cells in Column I.
- Amount invoice in Column J and rows 28 and down is related to the
whole amount of invoice.
- New first Check number should be typed in cell J4, if you going to pay
in cheque, the new first transfer number should be typed in cell J6,
and the new first cheque draft request number should be typed in cell
J8, then each time you post the voucher or click on new voucher
button, the cheque, transfer, cheque draft request number is serialized
automatically and appropriately.
If the supplier likes to change the payee name on the check for one time
payment, not for current time and onwards, this system has flexibility to
accept the new payee name without changing the vendor master by typing
the payee name on cell I12, and it is automatically appeared in the payable
to field, and “warning alert” note is displayed above coding table and under
description, which gives an indication to the approver to ensure to have
adequate documents or approval to process such payment.
Created on 12/26/2011 9:31:00 PM Page 8 of 26
10. HAR
Finance Department
New Treasury Spreadsheets System
Print & Post
If the payment via transfer or check draft, reference number of transfer/
check draft is automatically updated in the transfer letter/check draft
request.
For Credit Agricole Bank requirements, the purpose of the payment should be
disclosed in the letter sent to the bank, therefore, type the purpose of the
payment, then specify the Class A and B signatories by dropping down the
names, as the below screenshot.
The following fields with symbol of “*” are required and the voucher can
neither be printed nor posted if they are not filled, and if the cell of voucher
amount becomes red.
- Supplier’s Name
- Payment Method
- Currency
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11. HAR
Finance Department
New Treasury Spreadsheets System
Type the amount of invoice number of debit/credit note on the range (J28:J)
to ensure that we are paying the correct amount.
If you are satisfied for the payment, click on “Print and Post” button, to print
the payment voucher and either transfer letter or cheque draft request, as
per your specification, and we will receive the below massage “Do you want
to post this voucher?” Click on “Yes” if you are sure to post the voucher to
the register or “No” if you want to review the payment voucher first.
Created on 12/26/2011 9:31:00 PM Page 11 of 26
12. HAR
Finance Department
New Treasury Spreadsheets System
If you click on “Yes”, the voucher will be posted to the register and
automatically gives you the next payment voucher number, and either next
check number, check draft number or transfer number
Don’t forget, each time you want to issue payment voucher click on “New
Voucher”
If you have mistake in codes, or check number you can update it in
“Temp.Register” sheet, if you want to void check or transfer after issuing it,
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Finance Department
New Treasury Spreadsheets System
you should keep the number and cheque/transfer number in the
“Temp.Register”, and manually replace the amount to “0” value and other
cells to “Void”
Any payment other than main currency you should update the paid amount
from bank register if you know the exam amount or use average FX rate, and
update it in the “Temp.Register” sheet in the USD amount columns.
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14. HAR
Finance Department
New Treasury Spreadsheets System
Add/Delete Coding
If you want to add or delete codes that you add, click on “Add code” or
“Delete Code” buttons
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15. HAR
Finance Department
New Treasury Spreadsheets System
Update Vendor Master File:
Any supplier payment details should be updated in this sheet “Vendors
Master”, otherwise, payment voucher can not be displayed the vendor name,
payable names, payment method, transfer letter, payment details if the
supplier is not recorded in Vendor Master File.
Vendor name should be imported from “Invoice Register.xls”, before clicking
on “Import Vendor Name”, we should open the invoice register workbook.
This “Vendor Master” sheet is protected. This file should be updated based on
official letter from local supplier or official correspondence from overseas
supplier, and this letter or correspondence should be documented in Vendor
file.
To update the Vendor Master File, click on “New Supplier Setup” button, the
below Supplier Setup Form will be displayed as the below screenshot. Select
the Supplier name from the dropdown list, and update Payment details for
the supplier. When you select the Check payment method the field of payable
to will be activated to type the payable’s name that should be reflected in the
check. When you select Transfer, the “Payable to” field will become
inactivated and the bank details will be activated instead. For understanding
the abbreviations of the bank transfers (e.g. SWIFT, IBAN, ABA), please see
the “International Payment Concepts” document.
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Finance Department
New Treasury Spreadsheets System
Ensure that the Supplier payment details are properly filled, then click on
“Post” button to Set up the new supplier, after that print out the “Supplier
Setup Request Form” to be approved manually by the Supervisor for his
review. The following fields with symbol of “*” are required and the vendor
cannot be setup if they are not filled.
- For check/check draft payment
o Vendor name
o Payment method
o Currency
o Payable to
- For Local transfer payment
o Vendor name
o Payment method
o Currency
o Type of transfer
o Account holder name
o Account number
o Beneficiary Bank Name
- For Overseas transfer payment
o Vendor name
o Payment method
o Currency
o Type of transfer
o Account holder name
o Account number
o Beneficiary Bank Name
o Beneficiary Bank SWIFT or IBAN
o Intermediary Bank Name
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17. HAR
Finance Department
New Treasury Spreadsheets System
This payment information is required and programmed based on international
banking payment requirements and ISO9362. For more information about
International Banking Payments, please read the attached “International
Payments Concepts”
If there is wrong in posting some vendor payment information, the FM should
change the data of vendor that has been setup, and doing the following step.
1) Unprotect the workbook
2) Unhide the “Password” sheet
3) Click on the “Unprotect” button
4) Change the vendor data appropriately
5) Click on “Protect” button
6) Hide “Password” sheet
7) Protect the workbook again.
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18. HAR
Finance Department
New Treasury Spreadsheets System
Exporting to Final Bank Register
At the end of each month, all the payments posted and recorded in
“Temporary Register”, should be reviewed in amounts and in coding, then
exported to Final Bank Register that is protected and cannot be changed
after posting it to final bank register
To post the payment transactions to the final bank register, you should do
the following
1) Review the appropriateness of the transactions information
2) Click on “Export” button in “Temp. Register” sheet as displayed in the
below screenshot
3) Open the “Bank Register 2010.xls” file
4) Select the month that you want to post (e.g. Jun)
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Finance Department
New Treasury Spreadsheets System
5) Click on “Import” button, don’t close the “local payment Process
System” sheets before importing the data. All the transactions that are
paid in June, will be posted.
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20. HAR
Finance Department
New Treasury Spreadsheets System
Bank Movements Register and Reconciliation
Bank Movements Register and Reconciliation is a report that required by
Sydney Finance Team, sent every month. This register is more similar to the
final bank register except for the way of recording the payment transactions.
In the Final Bank Registers, the payment transactions was recorded by
invoice and account code, but the bank movements register record the
payment transactions by payment voucher. Means, Final Bank register is
more detailed and Bank movements register is more summarized.
To update the bank movement register with the recent payment
transactions, you should do the following steps.
1) Type the first Payment Voucher of the month, and draw the cell down
to the end payment voucher number, for both account USD and YER.
2) Click on “Update” button, the Sheet “Jun” will be updated
automatically by the transactions paid in Jun.
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21. HAR
Finance Department
New Treasury Spreadsheets System
3) After updating the Bank Movement Register, Accountant should
compare the payments in this register and Bank statement, then
reconcile the uncleared payments in the bottom of the register.
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22. HAR
Finance Department
New Treasury Spreadsheets System
Drafting Payment Journals & Journalize
The GL accountant should reviewing the final bank register for the current
month, then doing the following
1) drafting the payment journal by selecting the proper closing month as
per the below screenshot.
2) Click on “Draft Journal” button, all the transactions paid in the current
month (e.g. Jun) will be journalized as per below screenshot
3) The drafted journal will be copied and past to the final payment
journals.
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23. HAR
Finance Department
New Treasury Spreadsheets System
Posting/updating all transactions into Database
Database sheet is protected sheet except for column that are not protected
and may needs to be updated manually.
To Post all the invoices received into database, open the invoice register and
AP/Treasury Database spreadsheets, then click on “Step 1: Import from
invoice register” button.
To update the invoices to enable you to clear the invoices and generate the
outstanding invoice report, Accounts Payable Performance Report and
Accounts Payables Trial Balance, you should open the “Invoice Routing
Register” and “Bank Register 2010” spreadsheets, then click on “Step 2:
Update Database” button, wait until the database is updated.
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24. HAR
Finance Department
New Treasury Spreadsheets System
To generate the outstanding invoices, filter the data in column AH and
choose “O/S”, all the invoices that are not cleared will be appeared in this
report, if there is debit/credit note issued against some invoices, the some
invoices were paid via petty cash, or some invoices were replaced,
deleted/cancelled or returned back, the Data of those action should be
manually updated in Range (Y9:AA10000), to update the status of the
invoice, outstanding invoices report, accounts payables trial balances and
Accounts Payables Performance Report
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25. HAR
Finance Department
New Treasury Spreadsheets System
Summary System Control points.
Based on the inherent risk assessed previously, the following major
spreadsheets controls are provided as guidelines.
- Amount invoice in Column J and rows 28 and down is related to the
whole amount of invoice which must be matched to Amount that
should be paid to supplier. If they are not matched Cell C18 will be
changed to “Red”, as below screenshot, and the payment does not be
processed.
- Reviewing the coding, if the coding is wrong, range from M28 to P28
helps us to identify the wrong code before posting.
- Payment Method in Cell I11 help us to identify the payment method, if
the supplier wants to change the payment method for specific invoices
from transfer to cheque and to different payable’s name from our
database, type the new payable name on cell I12. And a Note
“warning alert” is appeared above the coding table to give the
approver an indication of not matching the payee name, and should
obtaining official doc or approval for processing the new temporary
payee.
- Checking the validity of the account code during preparation of
voucher, and in Temp.Register before export the data to final register.
- “Vendor Master” sheet is protected and nobody can access to it to
revise the payment details of any supplier, except the authorized
person.
- Inadequate vendor information such as payments details are not
allowed and cannot be posted to vendor master until typing the
sufficient information.
- Inadequate payment information cannot be processed until typing the
sufficient payment information.
- Final bank register is protected and nobody can access to it to revise
the payments information, except for the authorized person.
- Testing the spreadsheet by end user other than the excel developer.
- Limit access to some files by storing them in the server and ask IT
team to give different access to the different user.
For more detailed controls over risks identified for applying this system,
please see “Detailed Financial & Accounting Risk Matrics” document.
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26. HAR
Finance Department
New Treasury Spreadsheets System
Simple New Flowchart of processing invoices.
- Invoice receiving
from receptionist,
stamped received by
Finance
- Invoice information
is recorded in the
invoice register
Stop paying the Is there any
Yes
invoice and update indication to
the invoice block the
register payment?
No
- Review the invoice
- Ensure all the adequate documents
are attached
- Stamp on the each invoice “AFE
approval” Stamp
- Deliver the invoice to the G&S
approver to approve on each invoice as
recipient of the goods or services
- Collect the approved invoices from
G&S approver
- Issue debit/credit note for disputed
amount and take approval of G7S
approver and FM on debit/credit note
- Issue Payment Voucher along with
cheque, transfer letter or cheque
requisition form, and post
- Forward the Payment voucher and
transfer letter or cheque requisition to
the FM to review it, and approve on
Payment voucher as reviewer and on
cheque, transfer letter or cheque
requisition letter.
- Forward the payment vouchers and
cheques, transfer letter, and cheque
requisition letters to GM for DOA
approval on Payment Voucher, and
signing on cheque, transfer or cheque
requisition as Class A signatories. For
invoices not covered by authorized PO,
PR, CCOR, the invoice should be signed
by DOA approver too
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