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![Test Scripts : Three Way Matching (1/5)
Match Voucher to Open Receipt - Using the three-way voucher method, you verify
that a billing amount is correct by matching it to your receipt records. This is also
used to process returns to vendor – the purchase order contains a negative quantity
– all returns are processed using 3 Way Match, including evaluated receipts
vendors.
3 Way Match is when the Purchase Order = Supplier Invoice = Order Receipts
The voucher is automatically created in this process. See the journal entry below
that is created but is not posted to the general ledger until the manual post or sleeper
is run.
Action Steps:
Match Voucher to Open Receipt
Receipts to Match
Primary Performers:
Accounts Payable personnel
Initiating Cues:
Receipt of INVENTORY product, which is non-auto pay and utilizes a Purchase
Order.
Completion Indicator:
Screen will return blank to the Match Voucher to Open Receipt [Voucher Match]
Screen
Journal Entry Created (but unposted):
Debit: Received Not Vouchered $XX.XX
Credit: Accounts Payable – Trade $XX.XX
GO TO SCRIPT “Client X Voucher Processing - Review, Approve & Post” for posting the
voucher
Document Control Information
Modified Date Modifier's Name Modifications made
10/03/YY Client Staff Script Creation
06/07/Y1 Client Staff Per Scott & to Client Xs
06/07/Y1 Client Staff Revisions for A/P processes
Approvers Name Date
Client X Financials > Accounts Payable > Daily Processing > Supplier & Voucher
Entry>Voucher Matching> Match Voucher to Open Receipt > Click “ADD” on the
Supplier Ledger Inquiry screen
1. Order Number: Enter the purchase order number. OP will default in as
document type, and the company number will default as 00001.
2. Voucher Num: Leave this field blank, the system will assign a number. Make
sure that PV defaults as the document type and the company is 00001.
3. Supplier: Enter the address book number of the supplier. Use the visual
assist if necessary. REQUIRED.
4. Invoice Number: Enter the correct invoice number. There should only be one
invoice per voucher; therefore, it is recommended that multiple invoices get
entered as one voucher. This field is required by Client X as a “best practice”
policy.
5. Co: Make sure this field defaults to 00001.
6. Branch/Plant: Enter branch/plant “1”
7. Gross Amount: Enter the total amount of the invoice to be paid including the
tax, but not including discounts. REQUIRED.
This will default in from the Receipts to Match program and can be overridden if the
Invoice Gross Amount is different than the PO Amount
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![Test Scripts : Three Way Matching (2/5)
1. Invoice Date: Enter the date of the invoice. REQUIRED.
2. G/L Date: Enter the date the transaction will post to general ledger.
REQUIRED.
3. Tax: Enter the total of the tax liability based on a particular supplier’s tax rate
and tax area.
4. Click inside the grid.
5. Click Receipts To Match in the Form Exit bar. The Select Receipts to Match
screen will activate.
1. Enter an “ * ” in the Branch/Plant field to search receipts for all Branch/Plants
2. Highlight the line or lines you wish to match. Click Select.
1. Click OK in the header row. You will return to the Match Voucher to Open
Receipt (Voucher Match) screen.
2. On Match Processing (OP) the system will default to “1”, which is Match
Open Amount. This is the most common option.
Select “4” to add a new line (for freight, etc.)
Select “7” to match and close balance on any remaining dollar amount to the
variance account (e.g. we have received 3 items for $3, but the invoice is for
$2 [and the 3rd item was “free”] we enter a Match Type “7” with a Qty to
Voucher of 3, and an Amt. to Voucher of $2).
3. Enter the Factor/SClient Xial Payee if it is different than the Supplier.
4. Enter the appropriate GL offset code for the business unit responsible fore the
liability. Client X = 1.
5. Click OK in the header row to complete the voucher match.
6. Click Cancel to close the Select Receipts to Match screen.
7. Click Close to close the Supplier Ledger Inquiry screen.
NOTES:
Always utilize Voucher Match with a “1” type for Inventory Purchase Orders.
Otherwise, use “7” type to eliminate open quantity and amount balances if it is known
that there will be no other receipts made on the sClient Xific order.
Tolerance rules apply. Invoices that are greater than 1% or $25 of the PO amount
will create a warning message.](https://image.slidesharecdn.com/testcasetestsetsandtestscripts-160208044241/85/Test-case-test-sets-and-test-scripts-14-320.jpg)
Uploaded byVinnie Tangsirikusolwong
Test case, test sets and test scripts
This document discusses test case, test sets, and test scripts for testing enterprise resource planning (ERP) systems. It defines test cases as input with pre-and post-conditions that produce a predicted output. Test sets are groups of similar test cases that require the same test steps. Test scripts are sets of manual steps to execute a set of similar test cases. The document provides an example test script for a three-way matching process in accounts payable.
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Test case, test sets and test scripts
- 1. Test Case, TestSets and Test Scripts Voravannee Vinnie Tangsirikusolwong January 2016 9.00 AM to 12.00AM
- 2. ENTERPRISE RESOURCE PLANNING(ERP) SYSTEMS (1/2) ERP systems focus primarily on intra-company processes—that is, the operations that are performed within an organization— and they integrate functional and cross-functional business processes. Typical ERP systems support Operations (Production), Human Resources, Finance & Accounting, Sales & Distribution, and Procurement.
- 3. ENTERPRISE RESOURCE PLANNING(ERP) SYSTEMS (2/2)
- 4. Implementation and OperationProcess Mapped
- 5. Test Case, TestSets and Test Scripts Functional Requirement • Any statement that describing a function that expect of the system Scenarios • Any condition that may or could possible happen in the production or the data from production Test Case • Input with the pre and post conditions = output
- 6. Test Case • Agroup of test similar test cases that require the same step to be executed Test Script • A set of step, manual to executed to a set of similar test case Test Case, Test Sets and Test Scripts
- 7. Test Case, TestSets and Test Scripts
- 8. Test Case, TestSets and Test Scripts
- 9. ENTERPRISE RESOURCE PLANNING(ERP) SYSTEMS (1/2) ERP systems focus primarily on intra-company processes—that is, the operations that are performed within an organization— and they integrate functional and cross-functional business processes. Typical ERP systems support Operations (Production), Human Resources, Finance & Accounting, Sales & Distribution, and Procurement.
- 10. ENTERPRISE RESOURCE PLANNING(ERP) SYSTEMS (2/2)
- 11. Example of TestScript
- 12. Example of TestScript – Three Way Matching
- 13. Test Scripts :Three Way Matching (1/5) Match Voucher to Open Receipt - Using the three-way voucher method, you verify that a billing amount is correct by matching it to your receipt records. This is also used to process returns to vendor – the purchase order contains a negative quantity – all returns are processed using 3 Way Match, including evaluated receipts vendors. 3 Way Match is when the Purchase Order = Supplier Invoice = Order Receipts The voucher is automatically created in this process. See the journal entry below that is created but is not posted to the general ledger until the manual post or sleeper is run. Action Steps: Match Voucher to Open Receipt Receipts to Match Primary Performers: Accounts Payable personnel Initiating Cues: Receipt of INVENTORY product, which is non-auto pay and utilizes a Purchase Order. Completion Indicator: Screen will return blank to the Match Voucher to Open Receipt [Voucher Match] Screen Journal Entry Created (but unposted): Debit: Received Not Vouchered $XX.XX Credit: Accounts Payable – Trade $XX.XX GO TO SCRIPT “Client X Voucher Processing - Review, Approve & Post” for posting the voucher Document Control Information Modified Date Modifier's Name Modifications made 10/03/YY Client Staff Script Creation 06/07/Y1 Client Staff Per Scott & to Client Xs 06/07/Y1 Client Staff Revisions for A/P processes Approvers Name Date Client X Financials > Accounts Payable > Daily Processing > Supplier & Voucher Entry>Voucher Matching> Match Voucher to Open Receipt > Click “ADD” on the Supplier Ledger Inquiry screen 1. Order Number: Enter the purchase order number. OP will default in as document type, and the company number will default as 00001. 2. Voucher Num: Leave this field blank, the system will assign a number. Make sure that PV defaults as the document type and the company is 00001. 3. Supplier: Enter the address book number of the supplier. Use the visual assist if necessary. REQUIRED. 4. Invoice Number: Enter the correct invoice number. There should only be one invoice per voucher; therefore, it is recommended that multiple invoices get entered as one voucher. This field is required by Client X as a “best practice” policy. 5. Co: Make sure this field defaults to 00001. 6. Branch/Plant: Enter branch/plant “1” 7. Gross Amount: Enter the total amount of the invoice to be paid including the tax, but not including discounts. REQUIRED. This will default in from the Receipts to Match program and can be overridden if the Invoice Gross Amount is different than the PO Amount 1 2 3 4 5 6 7 8 9 10 11 12
- 14. Test Scripts :Three Way Matching (2/5) 1. Invoice Date: Enter the date of the invoice. REQUIRED. 2. G/L Date: Enter the date the transaction will post to general ledger. REQUIRED. 3. Tax: Enter the total of the tax liability based on a particular supplier’s tax rate and tax area. 4. Click inside the grid. 5. Click Receipts To Match in the Form Exit bar. The Select Receipts to Match screen will activate. 1. Enter an “ * ” in the Branch/Plant field to search receipts for all Branch/Plants 2. Highlight the line or lines you wish to match. Click Select. 1. Click OK in the header row. You will return to the Match Voucher to Open Receipt (Voucher Match) screen. 2. On Match Processing (OP) the system will default to “1”, which is Match Open Amount. This is the most common option. Select “4” to add a new line (for freight, etc.) Select “7” to match and close balance on any remaining dollar amount to the variance account (e.g. we have received 3 items for $3, but the invoice is for $2 [and the 3rd item was “free”] we enter a Match Type “7” with a Qty to Voucher of 3, and an Amt. to Voucher of $2). 3. Enter the Factor/SClient Xial Payee if it is different than the Supplier. 4. Enter the appropriate GL offset code for the business unit responsible fore the liability. Client X = 1. 5. Click OK in the header row to complete the voucher match. 6. Click Cancel to close the Select Receipts to Match screen. 7. Click Close to close the Supplier Ledger Inquiry screen. NOTES: Always utilize Voucher Match with a “1” type for Inventory Purchase Orders. Otherwise, use “7” type to eliminate open quantity and amount balances if it is known that there will be no other receipts made on the sClient Xific order. Tolerance rules apply. Invoices that are greater than 1% or $25 of the PO amount will create a warning message.
- 15. Test Scripts :Three Way Matching (3/5) To enter a new line (freight or additional charges) to the Voucher/PO: 1. Scroll to the next available detail line in the grid 2. Enter a “4” in the Match Processing field (OP column) 3. Complete the following fields: Qty to Voucher = 1 Amount to Voucher = amount of charges (e.g $15 for freight) Description 1 = description of charges Expense account = the BU.OBJ code for the debit amount Order Number = PO number being matched GL Class = 1 Click OK to accept the voucher match. To look up the Freight Handling Code from Voucher Match: 1. On the Voucher Match screen, take the Row Exit “Review Orders” 2. Enter the PO # in the Work with Order Details screen header and click Find 3. Highlight the order line we wish to view and click Header Revisions on the Row Exit. This will take us to the Order Header screen shown below
- 16. Test Scripts :Three Way Matching (4/5) 1. From the Order Header screen take the Additional Info Form Exit menu. This will take you to the Order Header- Additional Info screen shown below. Note the Freight Handling Code to determine how freight is to be handled. How to look up the GL Account number to determine where freight should be coded: 1. Enter your Voucher Match header information as normal. When you take the Receipts to Match Form Exit, click Find to display open receipts. 2. To view the details of the receipt, including the GL account number, highlight the row for the PO you are matching and click on Receipt Details as shown above. The following screen will display and give you the GL account number:
- 17. Note the GLaccount number and click Cancel to return to the Receipts to Match screen. Test Scripts : Three Way Matching (5/5)
- 18. Script ID Description Configuration UAT Performance Inter-module VendorInformation AP1001 Adding a vendor using auto-numbering. X AP1002 Adding a vendor using manual numbering. X AP1003 Adding a vendor using manual numbering. X AP1004 Adding a US vendor using manual numbering. X AP1005 Adding a vendor and placing on Hold. X AP1006 To place a vendor on ‘Hold’. X AP1007 To remove a vendor off ‘Hold’. X AP1008 To change data for an existing vendor (address). X AP1009 To change data for an existing vendor (location). X AP1010 Adding a vendor conversation X AP1011 Approving a vendor – Denied authority X AP1012 Approving a vendor X AP1020 To run the Vendor Detail Listing report X AP1021 To run the Vendor Summary Listing report X Voucher Entry AP1101 Entering and saving a Voucher using auto-numbering. X AP1102 Entering and saving a Voucher X AP1103 Entering and saving a Voucher AP1104 Entering and saving a Canadian Vendor voucher in US$ AP1105 Adding an ‘Express’ voucher AP1106 Entering and saving a Voucher with taxes AP1107 Adding an ‘Express’ voucher for vendor on hold. AP1108 Enter a quick voucher Voucher Processing AP1201 Posting vouchers through Batch Process Control Groups AP1301 Adding and saving a Control Group X AP1302 Adding an ‘Express’ voucher to a Control Group Test Scripts :Documentation Tests
- 19. AP1303 Adding an‘Express’ voucher to a Control Group AP1304 Adding an ‘Express’ voucher to a Control Group AP1305 Update a Control Group to be Reviewed AP1306 Verifying and Closing a Control Group AP1310 To run the Control Group Register report Managing Vouchers AP1401 Entering a voucher that requires a separate payment AP1402 To put a voucher on ‘Hold’ AP1403 To put a voucher on ‘Hold’ AP1404 Enter an ‘Express’ voucher as a prerequisite for test AP1404 AP1405 To delete a voucher AP1406 To ‘Close’ a voucher AP1407 To ‘Unpost’ a voucher Creating Payments AP1501 Adding and saving an Express Cheque AP1502 Adding and saving an Express Cheque AP1503 Verify no Express Cheque issued for a vendor on hold. AP1504 Deleting a voucher payment AP1505 Posting a Payment AP1506 To void a voucher payment and reissue AP1507 To create a pay cycle AP1508 To process a pay cycle (Payment Selection) AP1509 Running the Trial Register report AP1510 To process a pay cycle (Payment Printing) AP1530 To Process Pay Cycle selection for multiple companies AP1531 To process a pay cycle – Payment printing for multiple companies. AP Inquiry and Reports AP1601 To run an inquiry on a voucher AP1602 To inquire on the Detailed Charges of a voucher AP1603 Inquiring on the Voucher Accounting Entries AP1604 To run the Voucher Register AP1605 Running the Posted Voucher Listing report Voucher Contracts AP1701 Adding a recurring contract AP1702 Edit Vouchers: Initiate through Batch Process AP1703 Edit Vouchers AP1704 Running the Recurring Voucher Contracts report AP1705 Running the Recurring Voucher Detail report Script ID Description Configuration UAT Performance Inter-module Test Scripts :Documentation Tests
- 20.
- 21. Tools to DesignBusiness Process Reengineer (BPR)
- 22. TYPE PRIORITY DATELAST (days) * * 05/30/2013 30 # ISSUE TYPE PRIORITY OPENED ON OPENED BY CLOSED ON CLOSED BY NOTES 1 Issue #1 Type 2 Medium 02/01/2013 James 02/04/2013 James 2 Issue #2 Type 2 Low 02/01/2013 Kim 02/01/2013 James 3 Issue #3 Type 3 Low 02/04/2013 Lilly 02/04/2013 Lilly 4 Issue #4 Type 1 Medium 02/04/2013 Lilly 02/05/2013 Lilly 5 Issue #5 Type 1 Medium 02/04/2013 James 02/04/2013 Ted OPEN vs. CLOSED ISSUE TRACKER 1 1 1 1 3 3 3 4 4 4 6 7 7 7 8 8 11 11 11 11 12 12 12 13 14 14 14 14 14 15 2 2 2 2 3 3 3 3 4 4 5 7 7 8 9 9 10 10 11 11 13 13 13 13 14 15 15 15 15 15 /1/1 / /1 / /1 /4/1 / /1 / /1 /7/1 / /1 / /1 /1 /1 /11/1 /1 /1 /1 /1 /14/1 /1 /1 /1 /1 /17/1 /1 /1 /1 /1 / /1 / 1/1 / /1 / /1 / 4/1 / /1 / /1 / 7/1 / /1 / /1 / /1 Tools to Design Business Process Reengineer (BPR)