This document discusses accounting for expenses and revenues in governmental funds and at the government-wide level using the modified accrual basis of accounting. It covers recording the budget, encumbrance accounting, accounting for expenditures including payroll, and accounting for revenues and expenses in the governmental funds and activities.
Partnerships generally are associated with the practice of law, medicine, public accounting and other professions, and also with small business enterprises
Partnerships generally are associated with the practice of law, medicine, public accounting and other professions, and also with small business enterprises
meaning of accounting
meaning of book-keeping
difference between accounting and book-keeping
meaning of double entry system of book-keeping
accounting equation
accounting principles, concepts and conventions
parties interested in accounting information
accounting cycle
classification/types of accounts
golden rules of accounting
IFRS 2 requires an entity to recognise share-based payment transactions in its financial statements. Equity-settled share-based payment transactions are generally those in which shares, share options or other equity instruments are granted to employees or other parties in return for goods or services.
meaning of accounting
meaning of book-keeping
difference between accounting and book-keeping
meaning of double entry system of book-keeping
accounting equation
accounting principles, concepts and conventions
parties interested in accounting information
accounting cycle
classification/types of accounts
golden rules of accounting
IFRS 2 requires an entity to recognise share-based payment transactions in its financial statements. Equity-settled share-based payment transactions are generally those in which shares, share options or other equity instruments are granted to employees or other parties in return for goods or services.
Accounting Standards for Government Entities other than Government Business Enterprises (GBEs). This accounting standard is international standard for Governments, Government Autonomous bodies, Government Financial Institutions (not commercial entities). IFRS is international standard for Corporates, which is applicable to Government Business Enterprises. Different nations have adopted and adapted the IPSAS, Cash or Accrual or modified Cash IPSAS. Governments has named the standards by the name of respective Governments.
explain how revenues and expenditures are classified in the General Fu.docxtodd401
explain how revenues and expenditures are classified in the General Fund.
Solution
General Fund
General fund is used to account for the general administration and traditional services of government or government organisations. Traditional services include transportation services for public, health and welfare services for public, maintenance of infrastructure used by public in general like road, etc.
Operative statement accounts of General Fund record the Revenues and Other Financing Sources and Expenditures and Other Financing Uses.
Other Financing Sources means transfer of funds from other funds and long term borrowings.
Other Financing Uses means transfer to other fund and payment of borrowings.
Revenues-
Revenues are recognised when it is measurable and it is available to pay for current period obligations.
Classification of Revenue-
By Fund
By Sources-
Taxes- (Ad valorem and Self – assessing)- Ad valorem taxes are taxes which assessed on the value of underlying property, like property tax.
Self-assessing taxes are based on income and sales.
Special Assessment Tax- It is based on certain particular properties that receive a particular benefit which all taxpayers not receive in general.
License and Permits- Revenue from license and permits like business license, liquor license, vehicle license and building permits etc.
Intergovernmental revenues- Grants received from governments.
Charges for Services- Charges received from services rendered to public.
Fines and Forfeits- Fines imposed by courts for violation of law and forfeits are amounts which arise from deposits for breach of contracts.
Miscellaneous- Which does not fall in any above category.
Expenses-
Expenses are recorded when it is incurred and expected to be paid from current available resources
Classification of Expenditures-
Function- Expenditures towards major areas of services
Organisation Unit- Expenditures for particular department or unit
Character of Expenditures- Which period is benefitted by the expenditures , past current or future
Object
.
Day 1 topic 5.2. designing a grant part twoIFAD_Grants
IFAD programme management department (PMD) presented tips on how to design an IFAD grant, focusing on the financial design-stage documents, the AWPB and the Procurement Plan
3. types of accounts accounting-workbooks-zaheer-swatiZaheer Swati
Account is formal record that represents certain resources and claims to such resources, transactions or other events that result in changes to those resources and claims.
how to sell pi coins at high rate quickly.DOT TECH
Where can I sell my pi coins at a high rate.
Pi is not launched yet on any exchange. But one can easily sell his or her pi coins to investors who want to hold pi till mainnet launch.
This means crypto whales want to hold pi. And you can get a good rate for selling pi to them. I will leave the telegram contact of my personal pi vendor below.
A vendor is someone who buys from a miner and resell it to a holder or crypto whale.
Here is the telegram contact of my vendor:
@Pi_vendor_247
how to swap pi coins to foreign currency withdrawable.DOT TECH
As of my last update, Pi is still in the testing phase and is not tradable on any exchanges.
However, Pi Network has announced plans to launch its Testnet and Mainnet in the future, which may include listing Pi on exchanges.
The current method for selling pi coins involves exchanging them with a pi vendor who purchases pi coins for investment reasons.
If you want to sell your pi coins, reach out to a pi vendor and sell them to anyone looking to sell pi coins from any country around the globe.
Below is the contact information for my personal pi vendor.
Telegram: @Pi_vendor_247
What price will pi network be listed on exchangesDOT TECH
The rate at which pi will be listed is practically unknown. But due to speculations surrounding it the predicted rate is tends to be from 30$ — 50$.
So if you are interested in selling your pi network coins at a high rate tho. Or you can't wait till the mainnet launch in 2026. You can easily trade your pi coins with a merchant.
A merchant is someone who buys pi coins from miners and resell them to Investors looking forward to hold massive quantities till mainnet launch.
I will leave the telegram contact of my personal pi vendor to trade with.
@Pi_vendor_247
US Economic Outlook - Being Decided - M Capital Group August 2021.pdfpchutichetpong
The U.S. economy is continuing its impressive recovery from the COVID-19 pandemic and not slowing down despite re-occurring bumps. The U.S. savings rate reached its highest ever recorded level at 34% in April 2020 and Americans seem ready to spend. The sectors that had been hurt the most by the pandemic specifically reduced consumer spending, like retail, leisure, hospitality, and travel, are now experiencing massive growth in revenue and job openings.
Could this growth lead to a “Roaring Twenties”? As quickly as the U.S. economy contracted, experiencing a 9.1% drop in economic output relative to the business cycle in Q2 2020, the largest in recorded history, it has rebounded beyond expectations. This surprising growth seems to be fueled by the U.S. government’s aggressive fiscal and monetary policies, and an increase in consumer spending as mobility restrictions are lifted. Unemployment rates between June 2020 and June 2021 decreased by 5.2%, while the demand for labor is increasing, coupled with increasing wages to incentivize Americans to rejoin the labor force. Schools and businesses are expected to fully reopen soon. In parallel, vaccination rates across the country and the world continue to rise, with full vaccination rates of 50% and 14.8% respectively.
However, it is not completely smooth sailing from here. According to M Capital Group, the main risks that threaten the continued growth of the U.S. economy are inflation, unsettled trade relations, and another wave of Covid-19 mutations that could shut down the world again. Have we learned from the past year of COVID-19 and adapted our economy accordingly?
“In order for the U.S. economy to continue growing, whether there is another wave or not, the U.S. needs to focus on diversifying supply chains, supporting business investment, and maintaining consumer spending,” says Grace Feeley, a research analyst at M Capital Group.
While the economic indicators are positive, the risks are coming closer to manifesting and threatening such growth. The new variants spreading throughout the world, Delta, Lambda, and Gamma, are vaccine-resistant and muddy the predictions made about the economy and health of the country. These variants bring back the feeling of uncertainty that has wreaked havoc not only on the stock market but the mindset of people around the world. MCG provides unique insight on how to mitigate these risks to possibly ensure a bright economic future.
Falcon stands out as a top-tier P2P Invoice Discounting platform in India, bridging esteemed blue-chip companies and eager investors. Our goal is to transform the investment landscape in India by establishing a comprehensive destination for borrowers and investors with diverse profiles and needs, all while minimizing risk. What sets Falcon apart is the elimination of intermediaries such as commercial banks and depository institutions, allowing investors to enjoy higher yields.
how to sell pi coins on Bitmart crypto exchangeDOT TECH
Yes. Pi network coins can be exchanged but not on bitmart exchange. Because pi network is still in the enclosed mainnet. The only way pioneers are able to trade pi coins is by reselling the pi coins to pi verified merchants.
A verified merchant is someone who buys pi network coins and resell it to exchanges looking forward to hold till mainnet launch.
I will leave the telegram contact of my personal pi merchant to trade with.
@Pi_vendor_247
The European Unemployment Puzzle: implications from population agingGRAPE
We study the link between the evolving age structure of the working population and unemployment. We build a large new Keynesian OLG model with a realistic age structure, labor market frictions, sticky prices, and aggregate shocks. Once calibrated to the European economy, we quantify the extent to which demographic changes over the last three decades have contributed to the decline of the unemployment rate. Our findings yield important implications for the future evolution of unemployment given the anticipated further aging of the working population in Europe. We also quantify the implications for optimal monetary policy: lowering inflation volatility becomes less costly in terms of GDP and unemployment volatility, which hints that optimal monetary policy may be more hawkish in an aging society. Finally, our results also propose a partial reversal of the European-US unemployment puzzle due to the fact that the share of young workers is expected to remain robust in the US.
Exploring Abhay Bhutada’s Views After Poonawalla Fincorp’s Collaboration With...beulahfernandes8
The financial landscape in India has witnessed a significant development with the recent collaboration between Poonawalla Fincorp and IndusInd Bank.
The launch of the co-branded credit card, the IndusInd Bank Poonawalla Fincorp eLITE RuPay Platinum Credit Card, marks a major milestone for both entities.
This strategic move aims to redefine and elevate the banking experience for customers.
what is the best method to sell pi coins in 2024DOT TECH
The best way to sell your pi coins safely is trading with an exchange..but since pi is not launched in any exchange, and second option is through a VERIFIED pi merchant.
Who is a pi merchant?
A pi merchant is someone who buys pi coins from miners and pioneers and resell them to Investors looking forward to hold massive amounts before mainnet launch in 2026.
I will leave the telegram contact of my personal pi merchant to trade pi coins with.
@Pi_vendor_247
Turin Startup Ecosystem 2024 - Ricerca sulle Startup e il Sistema dell'Innov...Quotidiano Piemontese
Turin Startup Ecosystem 2024
Una ricerca de il Club degli Investitori, in collaborazione con ToTeM Torino Tech Map e con il supporto della ESCP Business School e di Growth Capital
Even tho Pi network is not listed on any exchange yet.
Buying/Selling or investing in pi network coins is highly possible through the help of vendors. You can buy from vendors[ buy directly from the pi network miners and resell it]. I will leave the telegram contact of my personal vendor.
@Pi_vendor_247
2. 3-2
Government-wide Statement of Activities
Expenses should be reported by
function or program
Direct expenses - those associated with a
function or program
Indirect expenses - those that are not
directly linked to an identifiable function
3. 3-3
Government-wide Statement of Activities
Revenues should be distinguished
between
Program revenues - reported in the
program/functions section of the statement
General revenues - not directly linked to
any program/function and reported in the
bottom section of the statement
4. 3-4
Government-wide Statement of Activities
(Cont’d)
Program revenues are reported in three
categories:
Charges for services
Operating grants and contributions
Capital grants and contributions
A net expense or revenue format is used in
the top section of the statement of activities:
Expenses - Program revenues = Net
(expense) Revenue
5. 3-5
Government-wide Statement of Activities
(Cont’d)
Extraordinary items, special items, and transfers are
reported as separate line items near the bottom of
the government-wide statement of activities
Extraordinary items—both unusual in nature and
infrequent in occurrence; usually beyond the
control of management
Special items—either unusual or infrequent; must
be within the control of management
6. 3-6
Purpose
Used to account for the general administration
and most traditional services of government
Examples of traditional services
Public safety (e.g., police and fire)
Public works (e.g., maintenance of buildings,
roads, and bridges)
Culture and recreation (e.g., promotion of the arts,
parks, and youth activities)
Health and welfare (e.g., public health, food
facilities inspection, and juvenile counseling)
The General Fund
7. 3-7
Purpose
Used to record the budgetary
inflows and outflows estimated or
authorized in the annual budget
Accounts
Estimated Revenues, Estimated
Other Financing Sources
Appropriations, Estimated Other
Financing Uses
Encumbrances
Budgetary Accounts
8. 3-8
ASSETS = LIABILITIES + FUND BALANCES
Balance
Sheet Reserved Unreserved Budgetary
Accounts Fund Balances Fund Balance Fund Balance
(permanent)
Budgetary/
Operating Operating Statement
Statement Accounts Budgetary Accounts
Accounts
(temporary)
Fund Equation for the General Fund
9. 3-9
Distinguish between Revenues and Other
Financing Sources and Expenditures and Other
Financing Uses
Other Financing Sources mainly represent
operating transfers in from other funds and
proceeds of long-term borrowing
Other Financing Uses represent operating
transfers out to other funds
Operating Statement Accounts
10. 3-10
Revenues and Other Financing Sources
Increase fund balance when closed
Recognized on the Modified Accrual basis—when
measurable and available to pay current period
obligations
Expenditures and Other Financing Uses
Decrease fund balance when closed
Recognized on the Modified Accrual basis—when
incurred, if expected to be repaid from currently
available resources
Operating Statement Accounts (Cont’d)
11. 3-11
Periodically compare actual revenues (or
actual other financing sources) to
estimated revenues (or estimated other
financing sources)
Use a common classification scheme for
revenues and estimated revenues
Budgetary Control—Revenues
12. 3-12
Accounting control over revenues
Two control accounts (Estimated Revenues
and Revenues) are used to control similarly
named columns in the detail accounts in the
Revenue subsidiary ledger
The sum of the Estimated Revenues and
Revenues account balances of the subsidiary
ledger must equal the general ledger control
account balances for those accounts
Budgetary Control—Revenues (Cont’d)
13. 3-13
By Fund
By Source
Taxes (ad-valorem and self-assessing)
Special Assessments
Licenses and Permits
Intergovernmental Revenues
Charges for Services
Fines and Forfeits
Miscellaneous Revenues
Classification of Revenues and
Estimated Revenues
14. 3-14
Ad valorem taxes are assessed on the value
of underlying property—e.g. personal and
real property taxes
Self-assessing taxes are based on income
or sales. Taxes due on sales or earnings
that have occurred but have not yet been
reported at the end of an accounting period
are usually estimated and accrued
Revenues—Taxes (Ad valorem and
Self-assessing)
15. 3-15
Levied against certain properties that
receive a particular benefit that not all
taxpayers receive
Examples include street repair,
street cleaning, or snow plowing
for taxpayers who live
outside the normal service area.
Revenues—Special Assessment Taxes
16. 3-16
Includes items such as vehicle licenses,
business licenses, liquor licenses,
marriage licenses, animal licenses,
building permits, zoning variances, etc.
Ordinarily not measurable in advance of
transactions; thus, recorded when
received in cash
Revenues—Licenses and Permits
17. 3-17
Revenues—Intergovernmental
Includes grants and other financial
assistance from higher levels of
government
Intergovernmental revenues such as
grants are not recognized until all
time and eligibility requirements have
been met. Expenditure-driven
(reimbursement-type) grants require
qualifying expenditures be made
before recognizing revenues
18. 3-18
Many governments have shifted
revenues from taxes on all
taxpayers to charges to recipients
of services, including charges for
recreational services, building
inspections, etc.
Accrue if billings for service occur
before receipt of cash
Revenues—Charges for Services
19. 3-19
Fines are amounts assessed by the courts
against those guilty of statutory offenses and
neglect of official duties
Forfeits arise from deposits or bonds made by
contractors, accused felons, and others to
assure performance on contracts or
appearance in court
Accrue if the amount is known prior to the
receipt of cash
Revenues—Fines and Forfeits
20. 3-20
These are revenues that do not fall into one of
the other categories, such as:
proceeds from the sale of government assets
(if immaterially small in amount; other
financing source otherwise)
investment income
Accrue if the amount is known prior to the
receipt of cash
Revenues—Miscellaneous
21. 3-21
An appropriation is a legal authorization
granted by the legislative body to incur
liabilities for purposes specified in the
appropriation act or ordinance
An encumbrance is an estimated amount
recorded for purchase orders, contracts,
or other expected expenditures
chargeable to an appropriation
Budgetary Control—Expenditures
22. 3-22
Budgetary control of expenditures is achieved by:
ensuring that a valid appropriation exists prior to
recording an encumbrance or expenditure, and
periodically comparing comparing encumbrances
and expenditures to appropriations to prevent
overspending
Comparison is enhanced by using the same
account classification scheme for appropriations,
encumbrances, and expenditures
Budgetary Control—Expenditures (Cont’d)
23. 3-23
Accounting control over expenditures
Three control accounts (Appropriations,
Encumbrances, and Expenditures) are used to
control similarly named columns of the detail
budget accounts in the subsidiary ledger
The detail account totals for Appropriations,
Encumbrances, and Expenditure in the subsidiary
ledger must equal the corresponding general
ledger control account balances
Budgetary Control—Expenditures (Cont’d)
24. 3-24
Fund
Function or program
Organization unit
Activity
Character (current, capital, debt
service)
Object
Classification of Expenditures
and Appropriations
25. 3-25
Fund—Identifies which fiscal and accounting
entity was affected
Function or program—Assists in budgeting
resources for carrying out major areas of
service activities or goals
Organization unit —Assists in enhancing
managerial control over departments and
divisions, and responsibility accounting
Purpose Served by Each Classification
26. 3-26
Activity—Assists in assessing performance
on specific lines of work and determining cost
of activities
Character—Assists in evaluating which
period is benefited by an expenditure: past,
current, or future
Object—Assists in determining how much
was expended for specific things, such as
personnel and equipment
Purpose Served by Each Classification
(Cont’d)
27. 3-27
Budget Approved on 1-1-2011: Dr. Cr.
Estimated Revenues 500,000
Appropriations 450,000
Budgetary Fund Balance 50,000
Estimated Revenues Ledger:
Taxes 300,000
Licenses and Permits 50,000
Intergovernmental Revenues 50,000
Charges for Services 50,000
Fines and Forfeits 25,000
Miscellaneous Revenues 25,000
Appropriations Ledger:
General Government 120,000
Public Safety 150,000
Public Works 100,000
Culture and Recreation 80,000
Examples of Budgetary Journal Entries
Example: City Clerk's estimated its revenue to be 500,000 with its
appropriated expenditures of 450,000.
28. 3-28
Revenue Subsidiary Ledger
Acct No. XXX
Account Name: Charges for Services
Estimated Actual
Revenues Revenues Balance
Date Explanation Folio DR CR DR (CR)
1-1-2011 Budget authority GJ71 50,000 50,000
1-31-2011 Various items CR82 4,000 46,000
2-28-2011 Various items CR87 5,000 41,000
Subsidiary Ledgers for Budgetary Control
29. 3-29
Example: City Clerk's office orders a new printer
on January 2, 2011 which had a list price in the
vendor's catalog of $500.
Entry in the General Fund General Journal:
Dr. Cr.
Encumbrances—2011 500
Reserve for Encumbrances—2011 500
Examples of Budgetary Control
30. 3-30
Printer is received on 1-15-2011, including
shipping charges of $15:
Entry in GF General Journal:
Dr. Cr.
Reserve for Encumbrances—2011 500
Expenditures—2011 515
Encumbrances—2011 500
Vouchers Payable 515
Examples of Budgetary Control
31. 3-31
Appropriations/Encumbrances/Expenditures
Subsidiary Ledger
Acct No. XXX
Account Name: General Government, City Clerk, Equipment
Available
Appropriations Expenditures Encumbrances Balance
Date Explanation CR (DR) DR (CR) DR (CR) CR (DR)
1-1-11 Budget authority 1,500 1,500
1-2-11 P.O. No. 11-41 500 1,000
1-15-11 Voucher No. 1125 515 (500) 985
Subsidiary Ledgers for Budgetary Control
32. 3-32
Allotments are internal allocations of funds by
executive management to quarters or other time
periods
Some modification of the appropriations
subsidiary ledger is required to add an
Unallotted Appropriations column in each detail
account
Accounting for Allotments
33. 4-33
Measurement focus: Governmental funds
focus on the flow of current financial resources
Includes cash, receivables, marketable
securities, prepaid items, and supplies
inventories
Capital assets are not recorded in governmental
funds, but are recorded in governmental activities
at the government-wide level
Basis of accounting: Modified accrual
Governmental Funds
34. 4-34
Dual-track approach
Transactions have different effects on
governmental funds and governmental
activities at the government-wide level
because of different measurement focuses
and bases of accounting
Using the dual-track approach each
transaction is recorded separately in the
general journals for the governmental fund
and governmental activities
Governmental Funds (Cont’d)
35. 4-35
The budget for Clark City authorizes expenditures of
$11,360,000 and forecasts revenues of $10,972,000
for FY 2011. The entry to record the budget
(ignoring subsidiary detail) is:
General Fund: Dr. Cr.
Estimated Revenues 10,972,000
Budgetary Fund Balance 388,000
Appropriations 11,360,000
Recording the Budget
at the Beginning of the Year
36. 4-36
Before a department can order materials and
supplies or equipment, the department
should verify that a sufficient unexpended
appropriation exists to cover the items being
ordered
This process is sometimes referred to as
“preauditing”
Encumbrance Accounting
37. 4-37
Assume that the following departments of Clark
City place purchase orders for supplies totaling
$420,000, the entry would be:
General Fund: Dr. Cr.
Encumbrances—2011 420,000
Reserve for Encumbrances—2011 420,000
Encumbrances Subsidiary Ledger:
General Government 80,000
Public Safety 210,000
Public Works 130,000
Encumbrance Accounting (Cont’d)
38. 4-38
Clark City recorded expenditures of $432,000 for
goods received that had been ordered in the
preceding transaction
General Fund: Dr. Cr.
Reserve for Encumbrances—2011 420,000
Expenditures—2011 432,000
Encumbrances—2011 420,000
Vouchers Payable 432,000
See next slide for subsidiary ledger entries
Accounting for Expenditures
39. 4-39
Expenditures Ledger: Dr. Cr.
General Government 78,000
Public Safety 220,000
Public Works 134,000
Encumbrances Ledger:
General Government 80,000
Public Safety 210,000
Public Works 130,000
Accounting for Expenditures (Cont’d)
40. 4-40
Governmental Activities: Dr. Cr.
Expenses—General Government 78,000
Expenses—Public Safety 220,000
Expense—Public Works 134,000
Vouchers Payable 432,000
Note that the earlier budgetary entry for
encumbrances has no effect at the government-
wide level
Accounting for Governmental Activity
Expenses
41. 4-41
Payroll accounting is similar for a governmental fund
and a for-profit entity, except Expenditures rather
than Expenses are recorded
Debit Expenditures for full amount of payroll and credit
liabilities for withholdings from employees’ pay; credit
Cash for the amount paid to employees
Record Expenditures for the employer’s payroll costs,
including employer’s share of FICA and credit a liability
to federal government
Encumbrances usually are not recorded for recurring
expenditures such as payroll
Accounting for Payroll
42. 4-42
Clark City recognized its payroll for the most
recent two week pay period for employees paid
from the General Fund
General Fund: Dr. Cr.
Expenditures—2011 948,000
Due to Federal Government 86,000
Due to State Government 49,000
Cash 813,000
Expenditures Subsidiary Ledger:
General Government 178,000
Public Safety 480,000
Public Works 290,000
Accounting for Payroll (Cont’d)
43. 4-43
The journal entry to record the payroll in the
governmental activities journal at the government-
wide level is:
Governmental Activities: Dr. Cr.
Expenses—General Government 178,000
Expenses—Public Safety 480,000
Expenses—Public Works 290,000
Due to Federal Government 86,000
Due to State Government 49,000
Cash 813,000
Accounting for Payroll (Cont’d)
44. 4-44
The employer’s share of FICA is recorded in
the General Fund
General Fund: Dr. Cr.
Expenditures—2011 88,000
Due to Federal Government 88,000
Expenditures Ledger:
General Government 16,523
Public Safety 44,557
Public Works 26,920
Accounting for Payroll (Cont’d)
45. 4-45
The employer’s share of FICA is recorded in the
governmental activities journal
Governmental Activities: Dr. Cr.
Expenses—General Government 16,523
Expenses—Public Safety 44,557
Expenses—Public Works 26,920
Due to Federal Government 88,000
Accounting for Payroll (Cont’d)
46. 4-46
Assume revenues of $495,000 are required and it is
estimated that 1% will be uncollectible:
Levy = $495,000/.99 = $500,000.
(ignore subsidiary ledger entry)
General Fund: Dr. Cr.
Taxes Receivable—Current 500,000
Est. Uncollectible Current Taxes 5,000
Revenues 495,000
Accounting for Property Tax
Revenue (Cont’d)
47. 4-47
The required entry at the government-wide level is
similar except for that the credit is to General
Revenues as follows:
Governmental Activities: Dr. Cr.
Taxes Receivable—Current 500,000
Est. Uncollectible Current Taxes
5,000
General Revenues—
Property Taxes 495,000
Accounting for Property Tax
Revenue (Cont’d)
48. 4-48
Assume by the end of year $450,000 of current taxes
have been collected, the entry is:
General Fund and Governmental Activities: Dr. Cr.
Cash 450,000
Taxes Receivable—Current 450,000
Accounting for Property Tax
Revenue (Cont’d)
49. 4-49
The entry to reclassify uncollected current taxes to
delinquent status at year-end:
General Fund and Governmental Activities: Dr. Cr.
Taxes Receivable—Delinquent 50,000
Estimated Uncollectible Current Taxes 5,000
Taxes Receivable—Current 50,000
Estimated Uncollectible Delinquent Taxes 5,000
Accounting for Property Tax
Revenue (Cont’d)
50. 4-50
Interest and penalties of $500 are accrued on
delinquent taxes, of which 10% is estimated to be
uncollectible.
General Fund: Dr. Cr.
Interest and Penalties Receivable on Taxes 500
Estimated Uncollectible Interest and Penalties 50
Revenues 450
Revenues Subsidiary Ledger:
Interest and Penalties on Delinquent Taxes 450
Accounting for Property Tax
Revenue (Cont’d)
51. 4-51
The required entry to accrue interest and penalties at
the government-wide level is similar, except for the
revenues account:
Governmental Activities: Dr. Cr.
Interest and Penalties Receivable on Taxes 500
Estimated Uncollectible Interest and Penalties 50
General Revenues—Interest and Penalties
on Delinquent Taxes 450
Accounting for Property Tax
Revenue (Cont’d)
52. 4-52
Write-off of uncollectible taxes. Assume
property taxes of $500 are written off, on
which accumulated interest and penalties
amount to $80. The required journal entry is:
General Fund and Governmental Activities: Dr. Cr.
Estimated Uncollectible Delinquent Taxes 500
Estimated Uncollectible Interest & Penalties 80
Taxes Receivable—Delinquent 500
Interest and Penalties Receivable on Taxes 80
Accounting for Property Tax
Revenue (Cont’d)
53. 4-53
Revenues from property taxes are often
collected during one or two months of the year
Expenditure demands may occur more or less
uniformly during the year
A local bank may extend a line of credit in the
form of TANs to meet short-term cash needs
since the notes will be backed by the power of
lien over taxable properties
Issuance of Tax Anticipation Notes (TANs)
54. 4-54
Assume on April 1, 2011, Clark City signs a 60-day
$300,000 tax anticipation note, discounted at 6
percent per annum.
General Fund: Dr. Cr.
Cash 297,000
Expenditures—2011 3,000
Tax Anticipation Notes Payable 300,000
Note: 0.06 X 60/360 X $300,000 = $3,000. The entry at the
government-wide level would be the same, except the debit is
to Expense—Interest on Tax Anticipation Notes instead of
Expenditures
Tax Anticipation Notes - TANs (Cont’d)
55. 4-55
Clark City repaid the 60-day $300,000 tax anticipation
note on the due date.
General Fund and Governmental Activities: Dr. Cr.
Tax Anticipation Notes Payable 300,000
Cash 300,000
Tax Anticipation Notes - TANs (Cont’d)
56. 4-56
Interim financial reporting is used for internal
management purposes; it is not required for
external financial reporting
At a minimum, interim budgetary comparison
schedules should be prepared
Interim Financial Reporting
57. 4-57
Question: Why might a government need to
revise its legally adopted budget during the
year?
Discuss.
Revision of the Budget During the Year
58. 4-58
Answer: An error may have been made in
estimating revenues or expenditures, or
changed conditions may have altered estimated
revenues or caused unforeseen expenditure
needs. Also, because the budget is legally
binding on managers, it is important that the
budget be revised to reflect changed conditions
Q. Why Might a Government Need to Revise its
Legally Adopted Budget During the Year?
59. 4-59
Answer: If estimated revenues is increased,
debit Estimated Revenues and credit
Budgetary Fund Balance. If appropriations are
increased, debit Budgetary Fund Balance and
credit Appropriations
A decrease in either item would result in the
reverse of the above entry
Subsidiary ledger detail accounts would be
adjusted accordingly
Q: How are Budget Revisions Recorded?
60. 4-60
Accounting for encumbrances depends on the
budget laws of a particular state or other
government
In some jurisdictions, appropriations do not expire at
year-end
In other jurisdictions, appropriations lapse and
encumbrances for goods on order at year-end
require a new appropriation in the next fiscal year
We examine the most common situation:
Appropriations lapse, but the government will honor
encumbrances for goods still on order at year-end
Encumbrances of a Prior Year
61. 4-61
Assume at the end of FY 2010, a Reserve for
Encumbrances was reported for $8,300. Early in FY
2011, the goods are received at an actual cost of
$8,500. First, the Encumbrances—2010 account
balance is reestablished, as follows:
General Fund: Dr. Cr.
Encumbrances—2010 8,300
Fund Balance 8,300
Encumbrances of a Prior Year (Cont’d)
62. 4-62
After the $8,300 encumbrance has been re-
established, the following entry records the receipt of
the goods early in FY 2011 at an actual cost of
$8,500.
General Fund: Dr. Cr.
Reserve for Encumbrances—2010 8,300
Expenditures—2010 8,300
Expenditures—2011 200
Encumbrances—2010 8,300
Vouchers Payable 8,500
Note that only $200 is charged to the FY 2011 appropriation
Encumbrances of a Prior Year (Cont’d)
63. 4-63
In the preceding example, what if the actual cost of
the goods received had been only $8,100? How
would this affect the journal entries?
Encumbrances of a Prior Year (Cont’d)
64. 4-64
Assume now that the actual cost of the goods
received in early FY 2011 is only $8,100 rather than
$8,500.
General Fund: Dr. Cr.
Reserve for Encumbrances—2010 8,300
Expenditures—2010 8,100
Encumbrances—2010 8,300
Vouchers Payable 8,100
Note that the FY 2011 appropriation is unaffected since the
carryover 2010 encumbrance was more than adequate to cover
the expenditure.
Encumbrances of a Prior Year (Cont’d)
65. 4-65
Two methods of inventory accounting: purchases
method and consumption method
The purchases method is consistent with the modified
accrual basis of accounting since it reports total
expenditures for supplies purchased during the year.
The purchases method has traditionally been used by
governmental funds
The consumption method is consistent with the accrual
basis of accounting since it reports the amount of
supplies consumed. It must be used at the government-
wide level and by proprietary funds
Accounting for Inventories
66. 4-66
Specific journal entries during the year and
adjusting entries at year-end depend on whether
periodic or perpetual inventory procedures are
used
If, as is usually the case, the government uses
periodic inventory procedures, and makes
adjustments based on a year-end physical count,
the entries in the journals for the General Fund and
governmental activities at the government-wide
level are as shown in the following slides
Accounting for Inventories (Cont’d)
67. 4-67
Purchases method, with periodic inventory procedures:
Using periodic inventory procedures, as is usual with the
purchases method, purchases of inventory during the year are
recorded as:
General Fund: Dr. Cr.
Expenditures 100,000
Cash 100,000
The adjusting entry at year-end accounts for the increase in
inventory:
Inventory of Supplies 5,000
Reserve for Inventory of Supplies 5,000
Accounting for Inventories (Cont’d)
68. 4-68
Consumption method, with periodic inventory procedures:
Although perpetual inventory procedures are preferred when using
the consumption method, many governments use periodic
inventory procedures, consistent with the purchases method.
Purchases of inventory during the year are recorded as:
Governmental Activities: Dr. Cr.
Expenses (detail omitted) 100,000
Cash 100,000
The adjusting entry at year-end accounts for the increase in
inventory and adjusts the expense to the amount consumed:
Inventory of Supplies 5,000
Expenses (detail omitted) 5,000
Accounting for Inventories (Cont’d)
69. 4-69
The authors anticipate that many governments
will shift to the consumption method for
governmental fund accounting since only the
consumption method is acceptable for use at the
government-wide level
Accounting for Inventories (Cont’d)
70. 4-70
The authors recommend the following process:
Reverse the original and revised budgetary entries
(Estimated Revenues, Estimated Other Financing
Sources, Appropriations, Estimated Other Financing
Uses, and Budgetary Fund Balance) (See Entry 25a in
the text)
Close operating statement accounts (Revenues, Other
Financing Sources, Expenditures, and Other Financing
Uses) in a second entry, debiting or crediting Fund
Balance as necessary to balance the entry (See Entry
25b)
Close Encumbrances to Fund Balance (See Entry 25c)
Closing Journal Entries
71. 4-71
Purpose: Created when revenues are received that
must be expended for a specific operating purpose
Examples:
Motor fuel taxes earmarked for streets, roads, and
bridges and
Federal grant to operate a counseling program for
troubled youths
Accounting, budgeting, and financial reporting are essentially the
same as for the General Fund
Special Revenue Fund Accounting
72. 4-72
Assume a grant of $100,000 is received at the
beginning of the fiscal year from the federal
government to operate a counseling program for
troubled youths. Until the grant has been “earned” by
meeting eligibility requirements related to service
recipients, it is reported as “Deferred Revenue”—a
liability. The entry in the special revenue fund is:
Special Revenue Fund: Dr. Cr.
Cash 100,000
Deferred Revenue 100,000
Accounting for Operating Grants
73. 4-73
Assume that during the year the Counseling Program
expended $75,000 for costs related to youth
counseling, while meeting eligibility requirements, the
entries would be:
Special Revenue Fund: Dr. Cr.
Expenditures 75,000
Vouchers Payable 75,000
Deferred Revenues 75,000
Revenues 75,000
This amount would also be recorded in the Revenue detail
account in the Revenues subsidiary ledger
Accounting for Operating Grants (Cont’d)
74. 4-74
Report special revenue fund activity in the
Governmental Activities column of the
government-wide financial statements
Provide a column in the governmental funds
balance sheet and statement of revenues,
expenditures, and changes in fund balances, for
the special revenue fund financial information if
the fund meets the definition of a major fund (see
Ch. 2 and the Glossary); otherwise report the
fund’s financial information in the “Other
Governmental Funds” column
SRF - Required Financial Statements
75. 4-75
Internal Exchange Transactions
Transactions between two funds that are similar
to those involving the government and an
external entity
Example: Billing from a City’s water utility
fund (an enterprise fund) to the City’s
General Fund for the Fire Department
The two funds recognize a revenue and
expenditure, respectively, rather than interfund
transfers in and out
76. 4-76
Interfund Activity
Interfund loans
Loans made from one fund to another with the intent that
they be repaid
Classified as “Interfund Loans Receivable—Current (or
Payable—Current)”, if the intent is to repay during the
current year; otherwise “Noncurrent”
Interfund transfers
Nonreciprocal activity in which financial resources are
transferred between funds with no intention of repayment
The receiving fund records Other Financing Sources—
Interfund Transfers In; the giving fund records Other
Financing Uses—Interfund Transfers Out
77. 4-77
Intra- versus Inter-Activity Transactions
Intra-activity transaction
A transaction between two governmental funds (including an
internal service fund) or between two enterprise funds
Neither governmental activities nor business-type activities is
affected at the government-wide level
Inter-activity transaction
Interfund loans or transfers between a governmental fund
(including internal service fund) and an enterprise fund
Report these as “Internal Balances” on the government-wide
statement of net assets and “Transfers” on the statement of
activities
78. 4-78
Intra-Entity Transactions
Exchange or nonexchange transactions between
the primary government and its blended or
discretely presented component units
Receivables and payables from these transactions
are reported on a separate line in the statement of
net assets
79. 4-79
Permanent Funds
To account for contributions received under trust
agreements in which the principal amount is not
expendable, but earnings can be expended for a
specified purpose
Specifically intended for a public purpose (i.e., to
benefit a government program or function, or the
citizenry, rather than individuals, private
organizations, or other governments)
80. 4-80
Exchange Transactions
Transactions in which each party receives value
essentially equal to the value given
e.g., one party sells goods or services and the
other buys
Recognize the revenue when it is earned, and
the expense/expenditure when it is incurred
Exchange-like transactions are those in which
the values exchanged may be related but not
quite equal
81. 4-81
Nonexchange Transactions
External events in which a government gives/
receives value without directly receiving/giving
equal value in exchange
Revenue recognition depends on time requirements—
the period in which the resources are required to be (or
may be) used
In some cases, revenue recognition may be delayed
until program eligibility requirements are met
Purpose restrictions are reported as restricted net
assets or reserved fund balance, but do not delay
revenue recognition
82. 4-82
Classes of Nonexchange Transactions
Derived tax revenues
e.g., income and sales taxes
Imposed nonexchange revenues
e.g., property taxes and fines and penalties
Government-mandated nonexchange transactions
e.g., certain services funded by a higher level of
government
Voluntary nonexchange transactions
e.g., grants and entitlements from higher levels of
government and certain private donations
83. 4-83
Revenue Recognition Criteria for
Nonexchange Transactions
Derived tax revenues
Recognize in the period in which the underlying exchange
occurs (sale occurs or income is earned)
Imposed nonexchange revenues
Recognize when there is an enforceable legal claim or in
the period for which levied in the case of property taxes
Government-mandated nonexchange transactions
Recognize when all eligibility requirements have been
met. If cash is received before eligibility requirements
have been met, Deferred Revenues is credited
Voluntary nonexchange transactions
Same as above
84. 4-84
Mastery of the revenue and expenditure/expense
accounting principles covered in Chapter 4 is
essential to a sound understanding of
governmental fund accounting, as well as
understanding accounting and financial reporting
for the other governmental funds discussed in the
following chapters
The General Fund and special revenue funds
encompass most of the operating activities of the
typical government
END
Concluding Comments