This document outlines 9 reasons why outsourcing print fleet management is popular. It discusses how outsourcing can reduce costs by an average of 42% while freeing up internal resources. Outsourcing provides strategic partners with expertise to continually optimize infrastructure, support remote workforces, and help focus on core business needs rather than printers. The best results are achieved through collaboration between an organization and its outsourced print management provider.

1. 9 reasons
why outsourcing
of print fleet
management is so
popular
The benefits of outsourcing print fleet
management extend way beyond cost
savings and efficiencies.

2. Outsourcing Managed Print Services delivers a host
of benefits, of which cost reductions are, of course,
the headliner, with average annual savings of
42%But direct costs form only part of the story when considering
the benefits of outsourcing print fleet management.
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3. Here are nine
reasons why
outsourcing of print
fleet management is
so popular:
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4. Eliminating the pressure to
support the changing workforce
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5. A key benefit of outsourcing to an
MPS provider is the experience
they bring of providing a range
of flexible options to cater for
today’s business problems
such as home working,
‘always on’ working patterns
and BYOD.
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6. Alleviating work overload
and staffing constraints
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7. Outsourcing can
provide an injection
of seasoned experts
who are able to hit the
ground running.
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8. A specialist MPS provider can
take over responsibility for
managing your fleet from
in-house IT, streamline
processes for staff while
saving them precious time,
and even reduce hassle
for your administration
and finance teams.
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9. Forming a strategic partnership
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10. Choosing the right third
party provider opens up a
channel of constructive
reciprocation and
collaboration, and
releases the full value
of the outsourced
provision.
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11. As strategic partners, MPS providers work
closely with their customers to continually optimise
their infrastructure and to provide the best possible
print policy, solution design and services.
Feroze Engineer, Marketing Executive, Xenith Document Systems.
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12. Focusing on real business
issues, not printers
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13. Outsourcing doesn’t mean
you’ve lost control. With the
support of an MPS provider
you can concentrate on
your core business while
your infrastructure is
taken care of.
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14. This can be especially useful
where complex technologies and
processes are not adequately
supported by in-house skill-sets.
And a good MPS provider will
meet with you regularly to track
progress against targets, check
that agreed enhancements
are delivered, and suggest
further modifications - and
not necessarily ones that
involve investment.
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15. Increasing competitive advantage
5
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16. MPS providers bring with
them knowledge and
expertise that they have
gained by working with other
organisations, which may
deliver competitive advantage
in your own market.
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17. Enabling change management
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18. Some MPS providers
offer specialist business
transformation services,
from trainers and
documentation to skills
transfer. They can also help
secure sponsorship from
senior managers and support
throughout your organisation.
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19. Post-implementation,
they will help you to
promote the benefits
you have helped
bring about through
MPS… to the board
and to staff.
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20. Making savings on paper and
other print consumables:
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21. You might be surprised
how amenable a good
MPS provider will be to
helping you reduce your
dependency on print. As
your workforce migrates to
digital, outsourced MPS will
help you make significant
savings on printers, paper and
other consumables.
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22. Providing a fresh pair of eyes
on business challenges
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23. Self-assessment isn’t always
the most objective way to
identify workflow process
bottlenecks or organisational
shortcomings. They will also
have specialist business
analysts and software
tool-sets to discover and
resolve challenges.
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24. Enabling the monitoring
value of outsourced provision
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25. Metrics established
within a service level
agreement (SLA) enable
both MPS provider
and client to gauge
performance benefits
and identify where further
changes need to be made.
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26. My service desk used to be bombarded
all of the time with calls about printers that
had run out of ink or they had broken down,
but now I get no calls at all about the printers
as they are all proactively maintained.
Jackie Fricker. IT Support Manager, MAN Group.
xenith.co.uk

27. The benefits of outsourcing Managed Print Services include the ability
to reduce costs by 42% on average.
MPS providers bring with them specialist knowledge and skills that
may be lacking in-house.
MPS providers can help you to create a business case for change, to
become more efficient and flexible.
Choose an MPS provider that can help you to reduce paper usage,
and to assist you by to automating and simplifying your workflow
processes and reduce paper use to become more efficient and flexible
The best results are achieved when your organisation collaborates
with an MPS provider.
Key Takeaways
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28. DOWNLOAD YOUR FREE EGUIDE NOW
Discover how to source the best MPS provider
for your company’s needs by downloading
Xenith’s free eGuide:
A best practice guide to procuring
value-led Managed Print Services
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