This document provides discussion questions and tasks related to navigating and using functions within the SAP ERP system. It includes questions about ERP, risks of mobile and cloud-based ERP, and potential organizational impacts. It also outlines tasks for logging in to SAP, navigating to different transactions like the chart of accounts and journal entries, accessing help functions, identifying transaction codes, changing user profile settings, and logging off.

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DEPARTMENT OF ACCOUNTING, FINANCE & ECONOMICS
7150AFE Business Information Systems
Week 5 - Workshop
Workshop Topics
1. Discussion Questions
2. SAP Navigation
1. Discussion Questions
1. What is ERP?
2. Are there any new risks that may arise as a result of a mobile ERP in a public cloud?
3. Will mobile ERPs in the cloud be the catalyst for any organisational and/or structural
adaptations to change?
4. Are there any external changes and pressures an organisation may face as a result of an
ERP?
5. Are there any ethical issues and/or social impacts from implementing cloud computing?
2. SAP Navigation
Complete the following activities.
Task Details
1 Log in to the SAP system by entering your client, user id, and password.
What happens the first time you log in to the system?
Record your password somewhere safe.

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Task Details
2 From the main menu, follow the menu path Information Systems > Accounting >
Financial Accounting > General Ledger. Double-click on Chart of Accounts.
Click in the Chart of Accounts field. Select the Australian chart of accounts
(CAAU) from the pull down list. Click on Check. Click on Execute. Scroll through
the list of accounts. Return to the main menu.
3 From the main menu, follow the menu path Accounting > Financial Accounting >
General Ledger > Posting. Double-click on Enter G/L Account Document.
Use Company Code 2000. Click on Check. What is the purpose of this SAP
transaction?
Click in the Document Date field. Right-click your mouse. Name two ways to get
field level help on any field in SAP.
How is on-line help accessed from any screen in SAP? Access help for this
transaction. Return to Enter G/L Account Document.
Click on the left arrow at the bottom right of the screen. What information appears
here? Click on the little box. Identify the following:
System:
Client:
User:
Transaction:
Change the display to show the transaction code.
Can you leave a screen without entering the required data?
Return to the main menu.
4 What is a transaction code in SAP?
How can you use the menu bar to find your current transaction code?

3. 3
Task Details
What is the transaction code of SAP’s opening screen?
In the command bar at the top left corner of the SAP screen, enter ‘/nS000’. What
happens?
What is the difference between ‘/n’ and ‘/o’?
What command provides the same functionality as ‘/o’?
How many SAP user sessions can you have open at once?
How do you switch between them?
5 Use Extras > Settings to set Display Technical Names. Open out the main menu
to reveal the transaction codes.
What is the transaction code for Outgoing Payments (under Posting)?
6 From any SAP screen, follow the path System > User Profile > Own Data.
Click on the Address tab. Enter your Last Name (replace the userid), and First
Name.
Click on the Defaults tab. Write down the following defaults:
Decimal Notation:
Date Format:
Save your changes by clicking on Save on the tool bar.
7 Log off from SAP.