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5S_Audit
The document describes a 5S audit form that organizations can use to establish order and visual management on their manufacturing floors using the 5S methodology. The 5S methodology involves five steps: Sort, Set in Order, Shine, Standardize, and Sustain. The audit form provides a systematic way to score target areas on their implementation of each 5S step on a scale of 0 to 4. By completing the audit, organizations can identify areas for improvement, establish goals, and motivate workers to fully implement 5S practices to maximize productivity and efficiency.
5S_Audit
- 1. 5S AUDIT Introduction The purpose of this form is to help you establish order and visual management on your manufacturing floor. To do this you will utilize the 5S system, namely 1. Sort 2. Set in order 3. Shine 4. Standardize 5. Sustain While it is easy enough to apply Sort, Set in order and Shine the key to this process is Standardization and Sustaining improvements. 5S is a foundational element of process improvement. It is second nature to the way world class organizations operate. The basic premise of 5S is to keep things where they belong. This maximizes worker productivity because less time is wasted looking for things. The use of visual controls such as color coding, signage, audible signals, lines and pictures further enhance productivity by allowing the factory to “speak” to its workers, thus minimizing the amount of supervision or indirect labor required. All this said, the question then becomes how neat is neat? Orderliness is often very subjective topic. This can create much confusion when several people express their opinions of how neat an area is kept. To minimize this subjectivity and allow a way for you to measure and set goals for orderliness we have developed this easy to follow 5S audit sheet. Refer to the next page for details on how to use this form. Be aware this can not be done from behind a desk, you will have to take a blank copy and go a target area on your manufacturing floor, spend some time observing the operation and fill in the scores. Use the scores to motivate your workers, establish 5S contests or high score of the month awards. The bottom line is making it fun for the workers and you will see a tremendous payback in reduction of overhead and floor space. If you require further information about how to use this form or about the 5S process please feel free to contact us via email at info@summitbizpro.com or telephone at 1.516.414.3741. Summit Business Solutions, Inc. Form LEVC102.2 PO Box 10222, Westbury, NY 11590 T: 516.414.3741 F: 516.941.0747 www.summitbizpro.com
- 2. 5S AUDIT Howto Use This Form 1) Go to the target area. 2) Starting with the first S – Sort, check each item according to the description and rate it on a scale of 0 through 4, where 0 is the worst and 4 is the best. Place a check mark in the appropriate box. 1S No Check item Description Score 0 1 2 3 4 1 Materials or parts 2 Machines or equipment 3 Jigs, tools, or dies 4 Visual control Is it obvious which items have been marked as 5 Written standards SORT 3) When you complete an S, add the number of times you checked each column by the column score weight then add up all your subtotal numbers and write that number in the category subtotal box. 4) Continue this process throughout each S 5) Add up each category subtotal to obtain your final score. 6) Post the score in a visible location in the target area using the 5S Score Sheet. Summit Business Solutions, Inc. Form LEVC102.2 Does the inventory or in-process inventory include and unneeded materials or parts? Are there any unused machines or other equipment around? Are there any unused jigs, tools, dies or similar items around? unnecessary? Has establishing the 5S’s left behind any useless standard? Sub Total PO Box 10222, Westbury, NY 11590 T: 516.414.3741 F: 516.941.0747 www.summitbizpro.com Category Subtotal Item to be examined within a target area Description of what you should evaluate Score weight based on the description Add all numbers from each column Add all numbers from for a subtotal score per S
- 3. 5S AUDIT 0=VeryBad 1=Bad 2= Average 3=Good 4=Very Good 1S No Check item Description Score 0 1 2 3 4 1 Materials or parts 2 Machines or equipment 3 Jigs, tools, or dies 4 Visual control Is it obvious which items have been marked as 5 Written standards SORT 2S No Check item Description Score 0 1 2 3 4 6 Location Indicators 7 Item Indicators Do the shelves have signboards showing which 8 Quantity Indicators 9 Demarcation of walkways and in-process inventory areas 10 Jigs and tools Are jigs and tools arranged more rationally to SET IN ORDER 3S No Check item Description Score 0 1 2 3 4 11 Floors Are floors kept shiny clean and free of waste, 12 Machines Are the machine wiped clean often and kept free 13 Cleaning and checking 14 Cleaning responsibilities 15 Habitual cleanliness SHINE Summit Business Solutions, Inc. Form LEVC102.2 Does the inventory or in-process inventory include and unneeded materials or parts? Are there any unused machines or other equipment around? Are there any unused jigs, tools, dies or similar items around? unnecessary? Has establishing the 5S’s left behind any useless standard? Sub Total Are shelves and other storage areas marked with location indicators and addresses? items go where? Are the maximum and minimum allowable quantities indicated? Are white lines or other markers used to clearly indicate walkways and storage areas? facilitate picking them up and returning them? Sub Total water and oil? of shavings, chips and oil? Is equipment inspection combined with equipment maintenance? Is there a person responsible for overseeing cleaning operations? Do operators habitually sweep floors, and wipe equipment without being told? Sub Total PO Box 10222, Westbury, NY 11590 T: 516.414.3741 F: 516.941.0747 www.summitbizpro.com Category Subtotal Category Subtotal Category Subtotal
- 4. 5S AUDIT 0=VeryBad 1=Bad 2= Average 3=Good 4=Very Good 4S No Check item Description Score 0 1 2 3 4 16 Improvement memos 17 Improvement ideas 18 Key procedures Are standard procedures clear, documented and 19 Improvement plan Are the future standards being considered with a 20 The first 3 Ss Are the first 3 Ss (sort, set locations and shine) STANDARDIZE 5S No Check item Description Score 0 1 2 3 4 21 Training Is everyone adequately trained in standard 22 Tools and parts Are tools and parts being stored correctly? 23 Stock controls Are stock controls being adhered to? 24 Procedures Are procedures up-to-date and regularly 25 Activity boards Are activity boards up-to-date and regularly SUSTAIN Summit Business Solutions, Inc. GRAND TOTAL SCORE Form LEVC102.2 Are improvement memos regularly being generated? Are improvement ideas being acted on? actively used? clear improvement plan for the area? being maintained? Sub Total procedure? reviewed? reviewed? Sub Total PO Box 10222, Westbury, NY 11590 T: 516.414.3741 F: 516.941.0747 www.summitbizpro.com Category Subtotal Category Subtotal
- 5. 5S AUDIT 5SScore Department Name Previous Score % Change (+/-) Audit Date: Auditor Notes Summit Business Solutions, Inc. Form LEVC102.2 PO Box 10222, Westbury, NY 11590 T: 516.414.3741 F: 516.941.0747 www.summitbizpro.com