The document summarizes the integration of the Southern Delivery System, a regional water project in Colorado. Key aspects of the integration included: 1) Using a work breakdown structure to tie together the scheduling software Primavera P6, contract management software Primavera Contract Management, document repository SharePoint, and financial data. 2) Developing a single definition of the project in the work breakdown structure to allow for reporting flexibility and quick reconciliation across applications. 3) Implementing the integration delivered benefits like maximized application capability, a quick start, and knowledge of the data.

1. Integration of the Southern Delivery System
Jeremy Taylor, PMP; Liz Baston; Brett Muck; Jarett Granich

2. Introduction
Project Overview
Tools & Applications
Integration Method
Accomplishments
Pueblo Dam Connection Flow Test
Summary

3. Pueblo West Fountain Security Colorado Springs
Regional Project
• 75 Integrated PMO Staff (MWH & Colorado Springs Utilities)
• 4 Project Partners
• Multiple Federal, State, and Local Agencies
• 8 Current Prime Contractors
• 180 + Support Services Contracts
The Integrated SDS Team

4. Raw water pipeline
Pump Station 2
Pump Station 3
Treated-water Pipeline
Upper Williams
Creek Reservoir
Williams Creek Reservoir
Water Treatment Plant
Pump Station 1
Pueblo Dam
CITY OF
PUEBLO
Phase 1 – 2016
• 50 miles underground
pipeline
• 3 pump stations
• Water Treatment Plant
Phase 2 – 2020-2025
• Two reservoirs
• Expanded capacity at
Water Treatment Plant
Project Overview

5. 2011
Pueblo Dam &
Pipeline
construction
began
2012
Seven work
packages
under
construction;
six complete
2013
Water
Treatment
Plant &Raw
Water Pump
Stations
construction
begins
2014
2015
Pipeline
construction
complete
Raw Water
Pump
Stations
complete
2016
Water Delivery Scheduled
2010
Construction
started
TODAY
2016
Water Treatment
Plant complete
Project Overview

6. • Probabilistic
Risk Analyses
• Schedule Risk
• Document
Repository
• Team Collaboration
• Project Life Cycle &
Delivery Procedures
• Contracts Cost
Management
• Workflows
• Document
Management
• Scheduling
• Schedule & Cost
Reporting
• Cash Flow Analysis
Primavera P6
Primavera
Contract
Management
Primavera
Risk Analysis
SharePoint
Program Delivery Tools

7. Primavera P6/Risk Analysis Objectives
• Cash flow projections
• Strategic analysis
• Management of key deliverables
• Analyses of contractor schedules
• Various budget and cost reporting

8. • Agreements and contracts management
• Document workflow administration
• Consistent process for managing
budget/commitments
• Central access point for project information
• Multiple levels of budget and cost reporting
Contract Management Objectives

9. • Record documents
• Working document collaboration
• Legacy system
• Team sites
• Project life cycle
SharePoint Objectives

10. INTEGRATION
What does this mean?
Integration Approach

11. Clients &
Partners
Multiple
Applications
Reporting
Needs
End Users Time Cost
Integration Influences & Requirements

12. Key
Factors
Reporting
Application
Usability
Delivery
Strategy
Data
Ownership
Key Factors

13. Other Key Factors
• Skill level of key personnel
• Application upgrades and functionality
• Training requirements
• Controlled access to data
• Customization – application/reports
• IT infrastructure and support
capabilities
Key Factors

14. Contract
Management
SharePoint
P6/Risk
Analysis
Financial
Data
File
Structure
Information
Distribution
SDS Integration Points

15. WBS
P6/Risk
Analysis
Contract
Management
SharePoint
Client
Financial
Systems
SDS Integration

16. SDS WBS LEVELS
WBS 0 Program
WBS 1 System-Wide Project Specific
WBS 2 Chart of Accounts Chart of Accounts
WBS 3 Tasks Projects
WBS 4 Subtasks Work Packages
WBS 5 Deliverables Phases
SDS Work Breakdown Structure

17. • South Pipeline 1
• South Pipeline 2
• South Pipeline 3
• North Pipeline 1C/2A
• North Pipeline 2B
• Water Treatment Plant
• Raw Water Pump Stations
• Pueblo Dam Connection 1A
WBS 4
(examples)
SDS WBS Level 4 Examples

18. • Project Management
• Design
• Construction
• Procurement
• Construction Management
• Services During
Construction
• Contingency
• Closeout/Warranty
WBS 5
SDS WBS Level 5

19. Defined
Cost Codes
Contract Management Tie to SDS WBS

20. WBS Level 1
Project Specific
WBS Level 2
Chart of
Accounts
WBS Level 3
Projects
WBS Level 4
Work Packages
WBS Level 5
Phases
P6/Risk Analysis Tie to WBS

21. WBS Level 4
Work Packages
WBS Level 5
Phases
SDS SharePoint Tie to WBS

22. • Reporting flexibility
• Knowledge of data
• Maximized application capability
• Quick start
• Simple reconciliation
SDS Integration Benefits

23. • Developed and managing $1003M budget with
a current EAC at $935M
• Completed over 100 strategic analyses
• Managed approx. 56,000 documents
• Trained hundreds of SharePoint and Contract
Management users
• 7 projects successfully closed ($137M)
• 4 projects currently under construction ($226M)
Accomplishments

24. Questions