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1
Project Kick Off Briefing
Cost Data Integrity Project
August 30, 2007
2
Agenda
• Project Purpose & Scope
• Project Team & Timeline
• Project Organization
• Project Approach
• Project Deliverables
• Project Status
• Next Steps
3
Project Purpose and Scope
• Address broken process with Project
Management System – Capturing Actual Costs
• Critical Project per CIO
• Data Capturing and Reporting Issues
• Different Data Streams:
– Timesheets
– Vendor Invoices
– Employee Expenses
• Scope of Project = IT Developmental Projects
4
Project Team and Timeline
• Four full time SME – Subject Matter Experts
– Project Management System
– Process Improvement / Six Sigma
– System Administrative Support = 1 Person Budgeted
• Four Month Duration
• Three Important Sponsors:
– Chief Information Officer (CIO)
– Project Management Office
– CIO Governance Council
5
Project Organization
Process
Improvement Team
Director, Project
Management Office
Chief Information
Officer
Secretary of Agency
• Works directly with other Project
Managers
• Meets weekly with PMO Staff
• Main project sponsor
• Directly supports the project
• Champion the project results
• Critical to getting solutions
implemented
• Final authority
• Sets overall agency policy
6
Project Approach
• Six Sigma DMAIC Approach
– Design: Identify key inputs critical to the process
– Measure: Collect data and measure defects
– Analyze: Root causes of the problem
– Improve: Solutions to solve the problem
– Control: Reach higher sigma levels
• Include Milestone Reviews for Quality Control
• Training and SOP Documents probably will be
required
7
Project Deliverables
• SIPOC Diagram = Map the Process
• Gantt Chart = Main Impacts on Costs
• Critical to Quality = Key Process Inputs
• Performance Standards = What to measure
performance against
• Attribute MSA = Reliability of Data
• Hypothesis Testing = What will work
• Control Charts = Visually monitor progress
8
Project Status
• Team in place
• Preliminary Work
– Interviewing Targeted Projects
– Collecting and Reviewing System Data
– High Level Process Mapping (SIPOC)
– Project Selection Analysis
– Thought Process Map
9
Next Steps
• Approval of Project Charter
• Finalize Project Plan and Schedule
• Initial Data Capture and Analysis
• Identification of Critical to Quality and
Operating Definitions
• Establish Baseline Performance Levels
• Solutions > Improve > Control
10
Questions and Comments

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2.02 Project_Kick_Off_Meeting.ppt

  • 1. 1 Project Kick Off Briefing Cost Data Integrity Project August 30, 2007
  • 2. 2 Agenda • Project Purpose & Scope • Project Team & Timeline • Project Organization • Project Approach • Project Deliverables • Project Status • Next Steps
  • 3. 3 Project Purpose and Scope • Address broken process with Project Management System – Capturing Actual Costs • Critical Project per CIO • Data Capturing and Reporting Issues • Different Data Streams: – Timesheets – Vendor Invoices – Employee Expenses • Scope of Project = IT Developmental Projects
  • 4. 4 Project Team and Timeline • Four full time SME – Subject Matter Experts – Project Management System – Process Improvement / Six Sigma – System Administrative Support = 1 Person Budgeted • Four Month Duration • Three Important Sponsors: – Chief Information Officer (CIO) – Project Management Office – CIO Governance Council
  • 5. 5 Project Organization Process Improvement Team Director, Project Management Office Chief Information Officer Secretary of Agency • Works directly with other Project Managers • Meets weekly with PMO Staff • Main project sponsor • Directly supports the project • Champion the project results • Critical to getting solutions implemented • Final authority • Sets overall agency policy
  • 6. 6 Project Approach • Six Sigma DMAIC Approach – Design: Identify key inputs critical to the process – Measure: Collect data and measure defects – Analyze: Root causes of the problem – Improve: Solutions to solve the problem – Control: Reach higher sigma levels • Include Milestone Reviews for Quality Control • Training and SOP Documents probably will be required
  • 7. 7 Project Deliverables • SIPOC Diagram = Map the Process • Gantt Chart = Main Impacts on Costs • Critical to Quality = Key Process Inputs • Performance Standards = What to measure performance against • Attribute MSA = Reliability of Data • Hypothesis Testing = What will work • Control Charts = Visually monitor progress
  • 8. 8 Project Status • Team in place • Preliminary Work – Interviewing Targeted Projects – Collecting and Reviewing System Data – High Level Process Mapping (SIPOC) – Project Selection Analysis – Thought Process Map
  • 9. 9 Next Steps • Approval of Project Charter • Finalize Project Plan and Schedule • Initial Data Capture and Analysis • Identification of Critical to Quality and Operating Definitions • Establish Baseline Performance Levels • Solutions > Improve > Control