This document provides statistics and updates on Rotary International's Youth Exchange program. It includes data on the number of long-term and short-term exchanges from 2013-2014 as well as the top countries involved. Trends and challenges are discussed. Causes of early returns are analyzed. The certification status of districts and exchange opportunities are outlined. Requirements for districts regarding reporting and evaluations are also summarized.

1. Update from the RI
Kate Hoeppel, Senior Supervisor, Youth Exchange, RI
Evanston, IL, USA

2. TITLE | 2
• John Hewko, General Secretary
• Michele Berg, Chief Officer, Programs and Member Services
• Victor Barnes, Director, Programs & Grants
• Sharon Cyr, Manager, RI Programs
• Adam Doty, Manager, Programs for Young Leaders
• Kate Hoeppel, Senior Supervisor
• Lindsay Griswold, Senior Specialist
• Jessica Borrego, Compliance & Reporting Specialist
• Courtney Drew, Programs and Preconvention Specialist
• Lauren Ribant, Service Coordinator
youthexchange@rotary.org
Your Team at the Secretariat

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2013-14 Youth Exchange Statistics

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Overall Program Participation
Type of
Exchange
Exchanges
Reported
% of Total
Exchanges
Long-term 5,139 69%
Short-term 2,321 31%
TOTAL 7,460 100%
Short Term,
31%
Long Term,
69%

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Historical Analysis of Total Exchanges from 2010-2014
0%
10%
20%
30%
40%
50%
60%
Africa Asia Europe North
America
Oceania South
America
2010-11
2011-12
2012-13
2013-14

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Long-term Exchange

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Long-term Exchanges Worldwide by Geographical Region
Africa
0% Asia
7%
Europe
39%
North America
27%
Oceania
5%
South America
22%

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Long-term Exchanges by Country
Country Inbound Long-term Exchanges
United States 958
Brazil 538
Germany 500
France 374
Mexico 329
Denmark 202
Argentina 169
Australia 157
Ecuador 142
Belgium 133
Other (37 countries) 1637
ALL COUNTRIES 5139

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Long-term Exchanges by Country – top 10
United States
19%
Brazil
10%
Germany
10%
France
7%
Mexico
6%
Denmark
4%
Argentina
3%
Australia
3%
Ecuador
3%
Belgium
3%
Other Countries (37)
32%

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Long-term Exchange Trends and Challenges
Indicated Increase
Indicated Decrease
Indicated No
Change
Not sure

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Short-term Exchange

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Short-term Exchanges Worldwide
Africa
3% Asia
6%
Europe
69%
North America
14%
Oceania
1%
South America
7%

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Short-term Exchanges by Country
Country Inbound Short-term Exchanges
Germany 450
United States 260
Spain 221
France 164
Denmark 135
Brazil 114
Finland 101
Sweden 88
Italy 86
Taiwan 80
Other (27 countries) 622
ALL COUNTRIES 2,321

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Short-term Exchanges by Country – top 10
Germany
19%
United States
11%
Spain
10%
France
7%Denmark
6%
Brazil
5%
Finland
4%
Sweden
4%
Italy
4%
Taiwan
3%
Other Countries (27)
27%

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District Participation by Type of Short-term Exchange
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Disabled Family
Camp
General
Camp
Homestay Other Tour
1% 3%
26%
86%
2%
11%

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Short-term Exchange Trends and Challenges
Indicated Increase
Indicated Decrease
Indicated No Change
Not sure

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Early Returns

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Early Returns as a Percentage of Total Exchanges
Early Returns
4%
Fully Completed
Exchanges
96%

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Early Returns by Region
Africa, 1%
Asia, 5%
Europe, 39%
North America,
23%
Oceania, 5%
South America,
27%

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Early Returns as Percentage of Regional Total Exchanges
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Africa Asia Europe North
America
Oceania South
America
4% 4% 3% 3% 5% 5%

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Early Returns by Country – top 12
United States
17%
Brazil
12%
Venezuela
7%
Finland
5%
Ecuador
5%Denmark
5%
France
4%
Germany
4%
Canada
3%
Spain
3%
Belgium
3%
Mexico
3%
Other countries (21)
29%

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Early Returns as Percentage of Country Totals
Country Early Returns
% of Country’s Total
Exchanges
Venezuela 18 53%
Ecuador 14 9%
Canada 8 6%
Finland 14 6%
Brazil 31 5%
Belgium 7 4%
Denmark 13 4%
United States 45 4%
Spain 7 2%
France 12 2%
Mexico 7 2%
Germany 10 1%

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Reported Causes of Early Returns – by frequency
39
40
51
56
58
58
64
66
77
80
81
97
113
115
0 20 40 60 80 100 120 140
Rule violation: Romantic involvement
Rule violation: Unauthorized travel
Other
School requirements in home country
Problems with host club
Sudden illness
Prior medical or psychological condition
Breach of law
School problems
Inactivity in school or the community
Problems with host family
Rule violation: Other
Homesickness
Rule violation: Drug/alcohol use
Number of Districts Citing Cause
Total

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Reported Causes of Early Returns – by importance
0 20 40 60 80 100 120
School requirements in home country
Sudden illness
Other
Rule violation: Romantic involvement
School problems
Problems with host club
Rule violation: Unauthorized travel
Prior medical or psychological condition
Rule violation: Other
Homesickness
Problems with host family
Breach of law
Inactivity in school or the community
Rule violation: Drug/alcohol use
4
7
11
13
15
17
18
20
20
21
24
26
27
46
27
17
2
19
26
24
3
38
56
28
40
12
27
6
25
34
38
7
36
17
19
6
21
64
17
28
24
63
Number of Districts Citing Cause
Very Important
Important
Somewhat Important

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Certification Update

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Certification Snapshot – Year 9
% All Districts
Certified
Multicountry
Outbound-only
Non-certified

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Exchange Opportunities
• District grants may be used to fund exchanges, so
long as the students are not direct lineal descendants of
Rotarians
• Outbound-only certified districts:
• South Asia: 3020 (India), 3051 (India), 3281
(Bangladesh), 7020 (Haiti)
• Africa: 9110 (Nigeria), 9211 (Uganda, Tanzania),
9212(Ethiopia and Kenya only), 9220 (Comoro
Islands, Djibouti, Madagascar, Mauritius, and
Seychelles only; Reunion and Mayotte are fully
certified)
• Oceania: 9500 (East Timor)

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Annual Certification Renewal
• Renewal materials werebe sent to current and
incoming DGs and Youth Exchange chairs in
April-May
• Ensures consistency across turnover in
district leadership
• Confirms correct district chair appointments!

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Recertification
• Recertification materials were sent to current
and incoming DGs and Youth Exchange
chairs in April-May
• Almost 400 districts have successfully
completed recertification!
• Successes:
– Reduction of alternatives
– Improvement in documentation

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Program Evaluations
• Staff continue to perform 4-5 onsite program
evaluations each year
• Almost 30 evaluations performed in 20
countries
• Ensures compliance with certification requirements
and shares best practices
• Some general findings:
– Youth Exchange builds and retains membership
– Early communication of problems is key
– Need to implement succession planning
– Focus on club motivation and compliance

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Required Reporting to RI
• Any serious student incident
– Includes early returns
• Inbound student data
– All types of exchanges (long and short-term)
– Any convenient format: scans of Guarantee
Forms, spreadsheets, database reports, etc.
– Before or shortly after the exchange begins
• Annual survey

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• Youth Exchange Workgroup Site
– RI publications
– YEO Directory
– District chair resources guides
Available Resources

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• Youth Exchange handbook
• Youth Exchange brochures
• Youth Protection Manual
• Youth Exchange Bi-monthly e-Newsletter
• www.rotary.org
youthexchange@rotary.org
Available Resources