The document outlines Judy Larsen's job description as a coordinator for Port Orchard Group Health. Her responsibilities include processing daily sick calls and provider schedules, producing a daily plan of care, coordinating meetings and provider schedules, maintaining staff schedules and calendars, handling medical staff support including time off requests and training, overseeing patient experience surveys, coordinating community events, managing facilities and IT issues, and producing various reports. She acts as a point of contact for multiple departments and programs.

1. Port Orchard Group Health – Judy Larsen’s Job Description
o Check Daily Sick Call and process notifications for Nurses & Providers &
PAR’s per protocol
o Produce Plan Of the Day each morning:
 Update the sick call info as needed
 Inbox coverage-per Coverage Partner guidelines
 Enter Doc of the Day
 List Staffing levels, Flow manager and department coverage
 Record Call Management numbers
 Look up and note FP & Peds/ASEM and Footcare Access amounts
o Calendar/Meeting/Schedule coordination for the MCM and MCC
 Coordinate staffing meetings (group as well as individual)
 Coordinate Individual Reviews with Providers & MCC
 Schedule Provider meetings and Training s as requested by MCC
(send outlook invites to attendees and template blocking info to
PAR’s)
 Maintain calendars for MCM & MCC
 Ad Hoc Support
o Medical Staff Support - staffing and scheduling for 26 NURSING staff &
14 PROVIDERS (Family Practice, Pediatrics, ASEM)
 Maintaining NURSING SCHEDULE spreadsheet on the network
drive adjusting for clinic staffing needs
 Maintaining PROVIDERS SCHEDULE spreadsheet on the network
drive and notifying the schedulers for template changes
 Vacation By Seniority Calendar process per Union guidelines
• for 26 NURSING staff (two different contracts)
 Request Nursing Replacements as appropriate
 Enter Peronal Action Notices as needed (for job changes)
 Approving and processing Leave Requests for 26 NURSING staff
• Update Spreadsheet schedule on the network drive
• Place copy of Leave Request in appropriate Vacation Folder
 Maintaining personnel files for Nursing staff
 Monitor credentialing and training requirements and completion
 Provider and Nursing orientations, ongoing training
• Outlook help
• Excel help
• Telephone function help
• Computer navigation for Group Health programs
o PRESS GANEY – point person
 Set up users and passwords
 Train as needed
 Print reports as requested
 Attend training classes and events
o KRONOS – GHP PROVIDERS14 staff, GHC 32 NURSES*
 GHP Vac, CME requests, process reimbursements etc…

2.  GHC-Enter vacation hours, CME, Holiday, transfer codes etc…
 Communicate with other timekeepers for out of clinic staff
timecards*
o SKILLS MATRIX and ONBOARDING
 Clinicians Skills matrix and credential monitoring and notifications
 Panel Transfer and/or merge letters when needed
o Business Office Staff Support – 7 Bus Ops staff
 Schedule P&D’s with MCM
 Kronos timecards
 Vacation & time off request process
 DAR report
 KIOSK usage data
o CME Videoconference management
 Print and put out Sign-in sheet
 Order/pick up lunch
 Clean up and fax Sign-in sheet
o CONCUR- reconcile credit card for expenses of the Videoconference
o Safety Coordinator (meetings, fire & earthquake drills, SAFETY LOG)
o Coordinate community events
 Bike Safety Fair in Port Orchard
 Puget Sound Blood Drive
 Walk and Talk
 Local Marathons and running events (Rock n roll, Jingle Bell)
 Food Drive for South Kitsap Helpline
 Sponsor a local family for Christmas
 Giving Tree for Christmas – South Kitsap Helpline
 Port Orchard Chamber of Commerce
o Facility management (eg facility work orders, project tracking, etc.)
 Family Practice, Pediatrics, Eye Care, Pharmacy, Radiology, Lab,
ASEM, PT/OT/Speech, Ortho, Cardiology, Oncology, Women’s
Health, Midwifery, Material Management, Environmental Services,
Volunteers
o IT REQUESTS & Troubleshoot all ISD problems and enter work orders
 Family Practice, Pediatrics, Eye Care, Pharmacy, Radiology, Lab,
ASEM, PT/OT/Speech, Ortho, Cardiology, Oncology, Women’s
Health, Midwifery
o Sub-Contractors and Delivery - point of contact (CBRE, Sprague, WM,
Earthworks, Prime Electric, GLY, etc…)
o HARRISON HOSPITAL – Epic Care Everywhere Administrator
 Set up user ids and passwords
 Site Administrator
o Olympic College Student shadowing schedule coordination
 Collaborate with the scheduler at Olympic College to make sure we
have a provider in peds the dates that are needed for students
 Collect HIPPA student forms
 Print and post in Peds the Student Schedule

3.  When a peds provider puts in for a day off I notify Olympic College
if it is a Student shadowing day
o Volunteers
 scheduling meetings and conference rooms
 Printing price lists, flyers and meeting agendas, etc..
 Monthly Deposits
o Coordinate Seminars for several departments e.g.:
 Your Life Your Choices
 Skin Concerns for Senior
 Aging Eyes
 Painful Joints
 Dementia
 Bereavement
o Maintain office supplies, provider supplies and documents as needed
 Pink Blood Pressure forms, Yellow ACL forms, Green follow-up
 Provider profiles, lab coats, rubber stamps, exam room documents
 Flu Clinic labels as needed
o Manage and update documents/info on our PRT Network Drive
o Conference room coordination
o Walk-in Patient complaints and issues and information
o Updating the public bulletin boards
o Updating the Union / WA legal document bulletin board
• Data Entry – Update, Print, Post & handout as required
o Press Ganey – tiles and provide training if needed
o Face to Face provider report
o Cascade Dashboard and Hyperion reports monthly or as requested
o MCR
o PCER/MCR (reformat & email also)
o Panel Management Tier 2, Panel Management Tracking Sheet-weekly
o Overall Performance document
o Call Management Tier 2-daily
o Chronic Opioid Therapy Measures
o Access Measures Weekly
o Access Measures Monthly
o Staffing Measures-monthly
o Fracture list-monthly
o AP Data loads-daily
o Access-daily
o Backlog-daily
o Tier 1 Provider F2F Visits-daily
o Panel Open closed Report-monthly

4. o Continuity Report
o PC HEDIS NNAT
o PC Hypertension Burn down