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AHCP 5330
Introduction to Informatics
Research Methods and
Evidence-Based Medicine
Research Methods
Quantitative
Qualitative
Quantitative
Most common, most familiar
Numbers, Statistics
Sensitivity, Specificity
TP, TN, FP, FN
Accuracy, Precision
Positive Predictive Value
Negative Predictive Value
Null hypothesis
Bayes’ theorem
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Examples of good, quantitative
research studies can be found in
almost any peer reviewed journal
Qualitative
Less common, less familiar
Some research doesn’t lend itself to
numerical and statistical analysis
Observations, interviews, biographies,
historical accounts
No numbers (OK, maybe a few)
? “fuzzy” research – NOT
Good qualitative research is
reproducible
Some examples of good qualitative
research studies:
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The Stanford Prison Experiment
Philip Zimbardo
The Perils of Obedience
Stanley Milgram
A Consensus Statement on
Considerations for a Successful
CPOE Implementation
Joan S. Ash, PhD, MLS, P. Zoë Stavri, PhD,
MLS, and Gilad J. Kuperman, MD, PhD
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Evidence-Based Medicine
Definition:
Evidence-based medicine is the use
of information derived from
research for making well-informed
clinical decisions
Principles of evidence-based medicine:
1. Evidence alone is never
sufficient to make a clinical decision
2. There is a hierarchy of evidence
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Hierarchy of evidence:
a) N-of-1 randomized controlled trial
b) Systematic review of randomized trials
c) Single randomized trial
d) Systematic review of observational
studies addressing patient-important outcomes
e) Single observational study addressing
patient-important outcomes
f) Physiologic study
g) Unsystematic clinical observation
Critical thinking –
Are the results valid?
How large was the therapeutic effect?
Are the results statistically meaningful?
Are they worthwhile?
Can I use the information?
References
Resources for finding EBM studies:
Chochrane Collaboration
http://www.cochrane.org
PubMed, http://www.pubmed.gov
emedicine, http://www.emedicine.com
Medscape, http://www.medscape.com
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References:
Resources for finding EBM studies:
Chochrane Collaboration
http://www.cochrane.org
PubMed
http://www.pubmed.gov
emedicine
http://www.emedicine.com
Medscape
http://www.medscape.com
Reference – The Stanford Prison
Experiment
http://www.prisonexp.org/links.htm
Click on “Selected Articles by Dr. Zimbardo”, then
click on “Interpersonal Dynamics in a Simulated
Prison (IJCP, 1973)”
References – “Perils of Obedience”
• Description of the experiment:
–
http://www.nmmi.edu/academics/leadership/documents/Milgram
-
Obedience2.pdf
• Clips of a three part series showing a recreation of the
experiment:
– http://www.youtube.com/watch?v=BcvSNg0HZwk
– http://www.youtube.com/watch?v=IzTuz0mNlwU&NR=1
– http://www.youtube.com/watch?v=CmFCoo-
cU3Y&feature=related
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Reference – CPOE
A Consensus Statement on Considerations for a
Successful CPOE Implementation
Joan S. Ash, PhD, MLS, P. Zoë Stavri, PhD, MLS, and
Gilad J. Kuperman, MD, PhD
http://www.ncbi.nlm.nih.gov/pmc/articles/PMC342045/
?tool=pubmed
Practical Research: Planning and Design
Leedy, Paul and Jeanne Ellis Ormrod
Qualitative Research Methods for the Social Sciences
Berg, Bruce
Doing Qualitative Research
Crabtree, Miller
References – Research Methods
References – Evidence based medicine:
“Users’ Guides to the Medical Literature – A Manual for
Evidence-based Clinical Practice”, 2nd ed.
“Users’ Guides to the Medical Literature – Essentials of
Evidence-
based Clinical Practice”, 2nd ed. (this is a shorter, pocket-book
version, of the above book)
both books are by Gordon Guyatt, Drummond Rennie, Maureen
Meade, Deborah Cook, eds, The McGraw-Hill Companies, Inc.,
2008
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AHCP 5330
End of the lesson
Research Methods and
Evidence-Based Medicine
Reasons cited for computerized provider order entry
(CPOE) system adoption include medical error reduc-
tion,1–3 and provision of just-in-time feedback to physi-
cians,4–6 but use of CPOE is not widespread.7
Presumably, implementation lags because CPOE, by
reputation, is hard to implement, expensive, and diffi-
cult to coax clinicians (and especially physicians) to use.
At organizations with successful CPOE implementa-
tions, people instrumental in creating the success pos-
sess valuable experiential knowledge. As part of a three-
year research grant funded by the National Library of
Medicine, a two-day consensus conference enticed
experts on CPOE implementation to share their expert-
ise through discussions and generation of recommenda-
tions for CPOE adoption and usage to aid clinicians,
vendors, hospital administrators, and information tech-
nology personnel in addressing the challenges that they
will face. Computerized provider order entry was
defined for the purpose of the conference as a process by
which a clinician with order writing authority sits at a
computer to directly enter patient care orders.
METHODS
Goals of the Conference
The conference convened to develop a consensus set of
recommendations for CPOE implementation. A consen-
sus statement is a document, developed and agreed
upon by representatives of multiple perspectives, that
provides guidance for practice in specific areas.8 An
important aspect of consensus statement development
is the focus on agreement and collaboration. Guidelines
differ from consensus statements in that the former may
be more prescriptive and use more elaborate branching
and hierarchical structures. The process for developing
consensus statements has been described well by
Gamroth et al.8
A team of Oregon Health & Science University infor-
matics investigators organized and supported the activ-
ities of the two-day conference and analyzed the data.
To achieve the goal of generating recommendations,
such conferences typically follow a commonly used for-
mat, with formal talks by experts followed by small
group discussions on preselected topics.9,10 However,
229Journal of the American Medical Informatics Association
Volume 10 Number 3 May / Jun 2003
JAMIAThe Practice of Informatics
Affiliations of the authors: Oregon Health & Science
University,
Portland, OR (JSA, PZS); Partners Healthcare System, Chestnut
Hill, MA (GJK).
This work was supported by grant LM06942-02 from the
National
Library of Medicine. Special thanks to Paul Tang, MD, and
William Bria, MD, for their comments about the Considerations
and to Lara Fournier, MS, for assistance with the manuscript.
Correspondence and reprints: Joan S. Ash, PhD, Division of
Medical Informatics and Outcomes Research, School of
Medicine,
Oregon Health & Science University, 3181 SW Sam Jackson
Park
Rd., Portland, OR 97201-3098; e-mail: [email protected]
Received for publication: 8/15/02; accepted for publication:
12/03/02.
Synthesis of Research Paper ■
A Consensus Statement on Considerations for a Successful
CPOE Implementation
A b s t r a c t In May of 2001, thirteen experts on computerized
provider order entry (CPOE) from around
the world gathered at a 2-day conference to develop a consensus
statement on successful CPOE implementa-
tion. A qualitative research approach was used to generate and
validate a list of categories and considerations
to guide CPOE implementation.
■ J Am Med Inform Assoc. 2003;10:229–234. DOI
10.1197/jamia.M1204.
JOAN S. ASH, PHD, MLS, P. ZOË STAVRI, PHD, MLS,
GILAD J. KUPERMAN, MD, PHD
the research team organizing this conference was expe-
rienced in the use of qualitative methods, and did not
want to restrict discussion to preconceived topics. The
goal was to generate new insights as the experts shared
their multiple perspectives on CPOE. Formal presenta-
tions were replaced with prior reading, and the large
group was encouraged to determine the direction of the
discussion. A facilitator managed the large group dis-
cussions. The research team designed an agenda that
included a thinking task before participant arrival,
brainstorming after arrival, narrative generation, priori-
tization of issues, and small team assignments.
Preconference Activities
Six months before the conference, potential participants
were identified through literature searches, citation
analysis, and recommendations from known experts.
Categories of attendees included administrators, clini-
cians (physicians, nurses, pharmacists), social scientists,
information technology implementers, and vendors (see
Appendix for a list of participants and their affiliations).
Conference organizers sought geographic diversity, rep-
resentation of different system types (either commercial
or locally developed), and varying implementation site
characteristics (university, community, federal).
Approximately half of those invited attended. Many
attendees represented more than one of the stakeholder
groups involved in CPOE implementation. Those who
could not attend were asked if they would instead serve
as an expert panel to review the final document.
Participants were asked to read a number of papers as
background material to establish a shared knowledge
base. The goals were to maximize on-site time for the
sharing of expertise and experiences, to generate narra-
tives, and to develop consensus statements.
Conference Activities
During the two-day conference, participants’ comments
were captured on flip charts that were transcribed dur-
ing the conference. Large group discussions were tape-
recorded and later transcribed. Research team members
were assigned to each of the small break-out groups to
assist with taping and facilitation.
On the first conference day, the organizers described the
purpose of the conference and introduced the experts
and the research team members. A trained facilitator
(who was neither a stakeholder nor, at that time, a cen-
tral member of the research team) led subsequent activ-
ities. Participants were asked to share their perceptions
of the “one most important thing,” or success factor, that
they had discovered during their own CPOE implemen-
tations. Next, participants divided into four small
teams, preassigned to promote diversity, which began
discussion of the success factors outlined in the large
group, prioritizing them and adding others with greater
levels of detail. The four teams reported back to the
large group. To further explore success factors and to
share the lessons each expert had learned through expe-
rience, a narrative exercise was devised. The value of
sharing lessons learned about CPOE is illustrated by
Massaro’s description and analysis of the implementa-
tion at the University of Virginia.11,12 Each participant
was asked to tell both a success story and a failure story.
This was an enjoyable way of generating descriptions of
additional success factors within an organizational and
temporal context. Tales of stumbles, missteps, or pitfalls
rather than outright failures were also allowed.
The experts then continued to work in small groups to
develop lists of success factors based on the two exercis-
es. For example, one of the failure stories highlighted
inadequate levels of readily available support during a
pilot implementation; thus, follow-up discussion cen-
tered on ideal levels of support. There were several iter-
ations of large and small group work sessions. Thorny
issues that provoked disagreement during any of these
discussions were placed in a “bank.” The bank served as
a way to put aside time-consuming and difficult issues
and to deal with them later. Bank issues were discussed
during an informal evening session and, after agree-
ment, some were added to the list of considerations.
During the second day of the conference, the large
group reviewed the work of the previous day and dis-
cussed and prioritized the main discussion points. Plans
were made for disseminating the results and gaining
subsequent feedback about them.
Postconference Activities
The data collected (transcriptions of all large and small
group interactions) were analyzed with a grounded the-
ory approach, using the words of informants to develop
patterns and themes.13 Instead of beginning the analysis
with a predetermined list of topics, the researchers
allow the data, in the form of words in transcripts, to
guide code development. The process entails extracting
major statements from all data sources and placing them
on cards. The primary investigator led a multidiscipli-
nary team of five through a 500 card sort exercise,14 iter-
atively grouping similar ideas together. The sorting
process created a taxonomy of high-level themes. A
“themes document” was generated and shared with all
participants, who engaged in three months of electronic
discussion and changes. Experts who could not attend
the conference were shown the resulting document and
did not suggest any major content changes. The docu-
ment seems to accurately reflect participating experts’
consensus on CPOE implementation.
Results
The Data
• There were approximately 11.5 hours of tape to be
transcribed.
• Two hundred and forty-nine single-spaced pages of
transcripts were generated.
• Approximately 12 of the 13 participants and seven
research team members submitted comments in
response to the initial mailing, and each resulted in
modifications. The major change suggested by the
ASH ET AL., A Consensus Statement on Considerations for a
Successful CPOE Implementation230
comments was that the considerations should be put
into a question rather than a statement format. The
purpose was to become less prescriptive.
• Two of the nonparticipant experts offered suggestions
that were factored into the final list.
The group realized that guidelines or recipes for success
would be difficult to create because “CPOE” means dif-
ferent things and raises different concerns at different
organizations—academic centers are different from
community hospitals, and inpatient care is different
from outpatient care. Cost reduction as an overarching
goal raises different issues from the goal of patient safe-
ty. A desire for high levels of decision support raises dif-
ferent issues from a desire for a basic system. However,
the experts also felt that despite such variations, certain
themes were common across all CPOE projects and
could be addressed. What the experts asked to have
available as they first began thinking about CPOE was a
menu of possibilities—a list of issues that they might
not otherwise think about. Consequently, a list of “con-
siderations” was targeted as the product of the confer-
ence rather than a specific guideline or recipe.
The qualitative analysis began with the identification of
approximately 500 major statements and ended with ten
themes (subsequently condensed) that represent a list of
the overarching issues that the experts believe must be
considered before CPOE implementation. An overview
of the considerations is presented here. Although the
complete list included 144 subconsiderations with com-
ments and amplification, the following list offers those
derived from them by the authors of this paper. Please
visit <www.cpoe.org> for the complete report.
The Considerations
Consideration 1: Motivation for Implementation
The motivation for implementing CPOE influences
where funding will come from, who will provide politi-
cal support, and who will provide clinical leadership.
Implementers should consider the following issues:
• Whether local or national authorities may require
CPOE at a future date
• If administrators and/or clinicians are pressing for
CPOE adoption
• What stated objectives are for CPOE implementation
(e.g., “improve efficiency”)
• If outsiders/external conditions are forcing CPOE
adoption (e.g., competitors are doing it)
Consideration 2: CPOE Vision, Leadership, and
Personnel
Successful CPOE implementations require effective
leadership over extended time periods—in different
forms and at multiple levels in the organization.
Leadership is needed at the executive level to promote a
shared vision and provide funding at the clinical level to
ensure champions and buy-in and at the project man-
agement level to make practical, effective, and useful
decisions. Before embarking on the serious undertaking
of CPOE, organizations should determine whether the
following conditions are met:
• Top-level leadership commits unwaveringly and vis-
ibly to CPOE.
• A shared vision exists in the organization regarding
the purpose of CPOE (e.g., to improve patient care) as
well as a common understanding of why the current
state is suboptimal and change is needed.
• A single, clearly identified CPOE project leader exists
with realistic attitudes about what can/cannot be
accomplished, knowledge of how to educate admin-
istrators, and skills to foster teamwork.
• There are clearly stated anticipated benefits that staff
can embrace.
• A realistic overall understanding exists of the efforts
required to implement CPOE, coupled with the abili-
ty to communicate the vision and articulate tangible
objectives to all levels of the organization.
• The institution has identified and enrolled the sup-
port of physician leaders and clinical champions,
respected by their peers, who can communicate the
shared vision.
• The organization has adequate finances, technical
infrastructure, project management expertise, and
staff readiness for CPOE—coupled with real and vis-
ible commitment of the chief executive and financial
officers.
• Clinical staff will trust and support the administra-
tion through this difficult effort, and, conversely, the
leadership will value, have faith in, and depend on
the individual clinicians in the organization who will
use CPOE.
• An organizational culture exists, or can be created,
that values constructive feedback, changes made for
quality improvement, and continuous learning—kept
in balance by leadership that can tell the difference
between clinicians’ requests for “what would be nice”
versus “what is essential or critical for success.”
• The compelling enthusiasm and urgency for CPOE
can sustain the organization through the hurdles of
implementation—i.e., leaders will maintain momen-
tum through communication of appropriate urgency.
• The stability and product quality of the vendor are at
least good, if not excellent.
• There is deep understanding that CPOE projects are a
vendor “marriage,” not a purchase.
Consideration 3: Costs
Financial considerations are of critical importance.
Often, costs are underestimated because purchase of the
software is only the beginning of financial outlays; other
expenditures such as person-hours for training and sup-
port are harder to predict. Decision makers need to con-
sider the following issues:
• Whether the total cost of ownership has been consid-
ered rather than simply the cost of technology
• Whether the organization can afford the attendant
temporary productivity losses that accompany CPOE
implementation
231Journal of the American Medical Informatics Association
Volume 10 Number 3 May / Jun 2003
• Whether funds have been dedicated solely for CPOE,
with the ability to commit additional funds quickly
for good (unanticipated) cause
Consideration 4: Integration:
Workflow, Health Care Processes
The manner in which a CPOE application alters and
integrates into existing environments and workflows is
critical to its success. Users resent disruption of their
patient care activities; thus, implementers must consid-
er the following issues:
• Whether the impact of CPOE on the work processes of
physicians, nurses, pharmacists, ward clerks, labora-
tory personnel, registration personnel, and other hos-
pital staff was carefully considered and will be closely
followed during implementation and afterward
• Whether an organization-wide change management
strategy exists and has been tested under similar
stresses previously
• Whether CPOE will be used for all orders or simply
some categories of orders
• How users will view orders during construction, after
entry, and after completion
• How new, potentially life-saving orders will be com-
municated reliably to nurses or others who need to be
aware of them
• How CPOE integrates with other hospital applica-
tions such as the laboratory system, pharmacy system,
ADT/registration system, and other clinical systems
via interface engines and/or messaging protocols
• Whether the impact of CPOE on human communica-
tion among key employees such as physicians, phar-
macists, nurses, and lab technicians has been worked
out for both regular use and during CPOE downtime
Consideration 5:
Value to Users/Decision Support Systems
Constituencies affected by CPOE implementation (e.g.
physicians, nurses, ancillary department personnel)
must understand the CPOE implementation “value
proposition,” i.e., they must do things differently but
there will be some benefit in return. One benefit for cli-
nicians is embedded CPOE decision support logic that
helps to improve patient care quality and/or to reduce
costs. Related issues include the following:
• There must be a plan for the ongoing management of
clinical CPOE system content, including decision
support.
• Users must participate in development of decision
support and other “benefits” that affect them, and be
adequately trained in their usage.
• Users must understand where the CPOE system pro-
vides “help” and where it may not, and CPOE behav-
ior must be consistent (e.g., for drug-drug interaction,
drug-allergy interaction, duplicate medications,
duplicate labs, expensive tests, suggested drug level
monitoring).
• Order sets—groups of orders to manage a disease
state or for a procedure (prebronchoscopy, postbron-
choscopy)—must be developed, reviewed, and main-
tained for personal and/or departmental usage.
• Surveillance must be in place to determine that bene-
fits for clinicians and for patients are both easy to see
and to describe.
• Users must be trained before implementation and on
an ongoing basis thereafter as CPOE systems evolve.
• Clinical users must be shown that CPOE usage is not
clerical work, emphasizing what cannot be done via
manual, paper systems.
Consideration 6: Project Management and
Staging of Implementation
Project management dictates that implementation be
completed in carefully planned stages. Key considera-
tions include the following:
• During all stages, “people issues” must have highest
priority—keep employees (clinicians) informed,
engaged, and content, through planning and commu-
nication.
• Early in the project, the scope must be defined, with
clear, reasonable, measurable goals.
• Early milestones must be selected to produce “wins”
that help maintain momentum toward more difficult
long-term objectives.
• Plans should be detailed enough but not overly so
• Multiple mechanisms for collecting feedback from
users and staff must be in place, and analyzed in real
time for appropriate action.
• The golden rule should be applied by all involved (do
unto others as you would have them do unto you),
and leaders should work to develop consensus when
disagreements arise (keeping in mind that various
ways of doing things may all lead to success).
• Use of consultants should be carefully planned with
specific objectives before they are employed (if at all).
• A critical mass of users must be ready for the imple-
mentation.
• A plan for involving clinicians must be developed,
followed, and evolved.
• Metrics for success should be determined beforehand
and evaluated over time.
• Accountability for objectives, large and small, must
be established and maintained, as each new concern
arises.
• During the pre-implementation phase, the organiza-
tion should develop a vision, locate funding, identify
people who will lead the implementation, solicit
involvement from key people, and exhibit strategic
and tactical planning skills.
• During the implementation phase, the organization
should hire staff, deploy staff where and when most
needed, keep up staff morale, and use communica-
tion, publicity, and personnel management skills
effectively to maintain project momentum.
• After implementation, the organization should estab-
lish maintenance routines, create an environment for
ongoing system improvement, and provide manage-
ment systems for the long term.
ASH ET AL., A Consensus Statement on Considerations for a
Successful CPOE Implementation232
Consideration 7: Technology
Technical details to consider as part of a CPOE imple-
mentation include strategic considerations, user consid-
erations, task completion flexibility, and the quality of
the application—from customizability to user friendli-
ness. Questions related to the system itself include:
• Whether there is a plan to authorize all users who
need access to the system (e.g., attending and house
staff physicians, nurses, medical assistants and unit
secretaries)
• Whether the system is sufficiently customizable for
the organization’s needs, including the ability to pro-
vide decision support where needed
• Whether the balance between customization and
standardization has been considered
• Whether individual users can customize some things
themselves
• If the system can be modified on site
• What special considerations have been made for
replacing older systems
• Whether assurance of high-level data quality is possi-
ble and has been implemented
• Whether the CPOE system can interface with existing
and planned future systems
• If a risk analysis of the project has been conducted,
with specific attention given to addressing the risks
• If there is a need for remote access
• How great a burden system use places on end-users
from the users’ point of view
• Whether the response time is good enough for the
users (one expert cited 0.7 seconds as too slow)
• If there are escape routes, such as entering free text,
for frustrated users
• If details of the user interface (UI) have been scruti-
nized, focusing on aspects of the UI that are most like-
ly to give the users difficulty
Consideration 8: Training and Support 24 � 7
One of the constant themes identified by the experts at
the retreat was the importance of live help available “at
the elbow” at the time of implementation. In addition to
the symbolic importance of supporting the users by
being present while they are first using the application,
intensive support at “go-live” time allows the imple-
mentation team to have direct experience with what is
and what is not working well. Most successful imple-
mentations have had more post-go-live support than
pre-go-live training. Most sites have had 24 � 7 support
for at least several days post go-live. Considerations
include
• Whether there is a training plan for the support staff
• If support staff are able to act as translators between
clinicians and information technology staff
• Whether provisions have been made for online help
as well as direct assistance by support staff
• If users will train and mentor other users (and with
what methods)
Consideration 9:
Learning/Evaluation/Improvement
CPOE implementation is an ongoing effort that benefits
from continuous improvement. It is important that
mechanisms for feedback and modification of the sys-
tem be in place. Questions to consider include
• How the organization can learn from its mistakes
• Whether there is a process for responding to prob-
lems in a timely manner
• How problems will be addressed in a timely manner
• How the system will be “test piloted” without put-
ting patients at risk
• What the plan is for formal feedback and evaluation
• How the system will be improved upon continuously
• Whether a plan exists to revisit decisions on a regular
basis
Discussion
The group used a qualitative approach to create a con-
sensus statement on the specific issues that organiza-
tions contemplating a CPOE implementation face. Each
consideration should be reviewed by the leadership and
implementation team of any organization considering
CPOE installation. Some issues will be more easily
addressed than others; some will be more relevant to
one particular organization than others; and, some are
more applicable at different stages in the implementa-
tion than others. Some of these questions and issues will
have clear and obvious answers, but most will not and
will require effort to address. Organizational represen-
tatives should focus on the difficult-to-answer questions
rather than avoiding them. All of the detailed consider-
ations listed are relevant to a successful implementation.
The qualitative approach allowed us to generate differ-
ent results than might have been realized with a more
prescriptive approach to consensus creation. Of the
major categories of considerations, only one grouping
was strictly technical. It is possible that the discussion
would have centered more on technology if the induc-
tive approach had not been taken. The importance of
strong executive leadership at the highest levels in the
organization in a CPOE initiative should not be under-
estimated. Leadership is a thread running through
many of the major considerations. Administrative lead-
ers, acting on behalf of the organization, must believe
viscerally that CPOE is in the best interest of the institu-
tion and be able to communicate that feeling throughout
the organization.
Clinical leadership must also be committed to CPOE
and communicate this commitment to the clinical staff,
who will typically be less than excited about the
prospect of CPOE (due to natural resistance to change).
Clinical staff will have real concerns that the time to
complete work will increase. Arguments about
improved safety may appear to end-users as vague and
intangible. Clinical leaders must work strenuously to
communicate (and physically demonstrate) to their
233Journal of the American Medical Informatics Association
Volume 10 Number 3 May / Jun 2003
staffs how CPOE provides opportunities for improved
quality and efficiency. Administrative and clinical lead-
ers must work together to create a strong sense of
“common will” to overcome obstacles that will be
encountered during a CPOE implementation.
The expert panel has continued its dialogue about
CPOE. It gathered informally during the American
Medical Informatics Association 2001 and 2002 Annual
Symposia to plan further endeavors. Ongoing efforts
will develop suggestions to help organizations find
answers to the questions listed under each considera-
tion. There is agreement that future research needs to be
done to develop valid tools to measure readiness for
CPOE, the effectiveness of the process during imple-
mentation, and outcomes during and after CPOE
implementation.
The list of considerations presented in this paper and
the full text are available at <www.cpoe.org>. This is
meant to serve as a guide for organizations to help them
make appropriate decisions regarding CPOE. The group
agreed that implementation of CPOE is difficult and it
must be approached with awareness of the potential
problems. The combined wisdom of those who have
already experienced successful implementation efforts,
summarized in the list of considerations, can serve as a
resource for those contemplating future implementa-
tions. Health care institutions are being pressured by the
Leapfrog Group3 and others to rapidly adopt CPOE. To
increase chances of success, leaders are urged to look
carefully at the Considerations before they “leap” into
CPOE projects.
References ■
1. Hurtando MP, Swift EK, Corrigan JM (eds). Crossing the
Quality Chasm: A New Health System for the 21st Century.
Institute of Medicine, Committee on the National Quality
Report on Health Care Delivery. Washington, DC: National
Academy Press, 2001.
2. Sittig DF, Stead WW. Computer-based physician order entry:
The state of the art. J Am Med Inform Assoc. 1994;1:108–23.
3. The Leapfroggroup for Patient Safety. Computer physician
order entry (CPOE) factsheet. November 2000. Available at
<www.leapfroggroup.org>.
4. Kaushal R, Bates DW. Computerized physician order entry
(CPOE) with clinical decision support systems (CDSSs).
Chapter 6 in Making Health Care Safer: A Critical Analysis of
Patient Safety Practices, Evidence Report/Technology
Assessment no. 43, Agency for Health Care Quality and
Research, 2001. Available at <www.ahrq.gov/clinic/ptsafety/
chap6.htm>.
5. Shea S, DuMouchel W, Bahamonde L. A meta-analysis of 16
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knowl-
edge management. Harv Bus Rev 2002;80:107–111.
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hospitals. J Am Med Inform Assoc Symposium Suppl 1998
;235–239.
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Long-Term Care. New York, Springer, 1995.
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12. Massaro TA. Introducing physician order entry at a major
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demic medical center: II. Impact on medical education. Acad
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13. Glaser BG, Strauss AL. The Discovery of Grounded Theory:
Strategies for Qualitative Research. Chicago, Aldine, 1967.
14. Lincoln YS, Guba EG. Naturalistic Inquiry. Newbury Park,
CA, Sage, 1985, pp 346–347.
Appendix
Consensus conference participants, their current affilia-
tions, and their roles: Jos Aarts (Erasmus University, The
Netherlands, social science and international perspec-
tive), Marilyn Davis (El Camino Hospital, Mountain
View, CA, nurse and implementation specialist at the
first POE site), Dick Gibson (Providence Health
Systems, Portland, OR, physician and clinician leader),
Homer Chin (Kaiser Permanente Northwest, Portland,
OR, physician and clinician leader), Paul Nichol (Puget
Sound Veterans Administration, Seattle, WA, physician
and clinician leader), Marc Overhage (Regenstrief
Institute, Indianapolis, IN, physician and clinician
leader), Tom Payne (University of Washington, Seattle,
WA, physician and clinician leader), Karen Hughart
(Vanderbilt University, Nashville, TN, nurse and imple-
mentation specialist), Janet Greenman (IDX, Seattle,
WA, vendor representative), John Dulcey, MD
(Lansdale, PA, physician and clinical systems consult-
ant), Gil Kuperman (Partners Healthcare System,
Chestnut Hill, MA, director of research and develop-
ment), Brian Churchill (Peacehealth, Eugene, OR, nurse
and project manager for POE implementation), and Jim
Carpenter (Legacy Healthcare, Portland, OR, clinical
pharmacist).
Research team members included Joan Ash, P. Zoë
Stavri, Paul Gorman, William Hersh, Mary Lavelle, Lara
Fournier, and Jason Lyman.
Views expressed by participants are their own and not
necessarily those of agencies or organizations with
which they are affiliated.
ASH ET AL., A Consensus Statement on Considerations for a
Successful CPOE Implementation234

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13-Jan-121AHCP 5330Introduction to Informatics.docx

  • 1. 13-Jan-12 1 AHCP 5330 Introduction to Informatics Research Methods and Evidence-Based Medicine Research Methods Quantitative Qualitative Quantitative Most common, most familiar Numbers, Statistics Sensitivity, Specificity TP, TN, FP, FN Accuracy, Precision Positive Predictive Value Negative Predictive Value Null hypothesis Bayes’ theorem 13-Jan-12 2
  • 2. Examples of good, quantitative research studies can be found in almost any peer reviewed journal Qualitative Less common, less familiar Some research doesn’t lend itself to numerical and statistical analysis Observations, interviews, biographies, historical accounts No numbers (OK, maybe a few) ? “fuzzy” research – NOT Good qualitative research is reproducible Some examples of good qualitative research studies: 13-Jan-12 3 The Stanford Prison Experiment Philip Zimbardo The Perils of Obedience Stanley Milgram
  • 3. A Consensus Statement on Considerations for a Successful CPOE Implementation Joan S. Ash, PhD, MLS, P. Zoë Stavri, PhD, MLS, and Gilad J. Kuperman, MD, PhD 13-Jan-12 4 Evidence-Based Medicine Definition: Evidence-based medicine is the use of information derived from research for making well-informed clinical decisions Principles of evidence-based medicine: 1. Evidence alone is never sufficient to make a clinical decision 2. There is a hierarchy of evidence 13-Jan-12 5
  • 4. Hierarchy of evidence: a) N-of-1 randomized controlled trial b) Systematic review of randomized trials c) Single randomized trial d) Systematic review of observational studies addressing patient-important outcomes e) Single observational study addressing patient-important outcomes f) Physiologic study g) Unsystematic clinical observation Critical thinking – Are the results valid? How large was the therapeutic effect? Are the results statistically meaningful? Are they worthwhile? Can I use the information? References Resources for finding EBM studies: Chochrane Collaboration http://www.cochrane.org PubMed, http://www.pubmed.gov emedicine, http://www.emedicine.com Medscape, http://www.medscape.com
  • 5. 13-Jan-12 6 References: Resources for finding EBM studies: Chochrane Collaboration http://www.cochrane.org PubMed http://www.pubmed.gov emedicine http://www.emedicine.com Medscape http://www.medscape.com Reference – The Stanford Prison Experiment http://www.prisonexp.org/links.htm Click on “Selected Articles by Dr. Zimbardo”, then click on “Interpersonal Dynamics in a Simulated Prison (IJCP, 1973)” References – “Perils of Obedience” • Description of the experiment: – http://www.nmmi.edu/academics/leadership/documents/Milgram
  • 6. - Obedience2.pdf • Clips of a three part series showing a recreation of the experiment: – http://www.youtube.com/watch?v=BcvSNg0HZwk – http://www.youtube.com/watch?v=IzTuz0mNlwU&NR=1 – http://www.youtube.com/watch?v=CmFCoo- cU3Y&feature=related 13-Jan-12 7 Reference – CPOE A Consensus Statement on Considerations for a Successful CPOE Implementation Joan S. Ash, PhD, MLS, P. Zoë Stavri, PhD, MLS, and Gilad J. Kuperman, MD, PhD http://www.ncbi.nlm.nih.gov/pmc/articles/PMC342045/ ?tool=pubmed Practical Research: Planning and Design Leedy, Paul and Jeanne Ellis Ormrod Qualitative Research Methods for the Social Sciences Berg, Bruce
  • 7. Doing Qualitative Research Crabtree, Miller References – Research Methods References – Evidence based medicine: “Users’ Guides to the Medical Literature – A Manual for Evidence-based Clinical Practice”, 2nd ed. “Users’ Guides to the Medical Literature – Essentials of Evidence- based Clinical Practice”, 2nd ed. (this is a shorter, pocket-book version, of the above book) both books are by Gordon Guyatt, Drummond Rennie, Maureen Meade, Deborah Cook, eds, The McGraw-Hill Companies, Inc., 2008 13-Jan-12 8 AHCP 5330 End of the lesson Research Methods and Evidence-Based Medicine
  • 8. Reasons cited for computerized provider order entry (CPOE) system adoption include medical error reduc- tion,1–3 and provision of just-in-time feedback to physi- cians,4–6 but use of CPOE is not widespread.7 Presumably, implementation lags because CPOE, by reputation, is hard to implement, expensive, and diffi- cult to coax clinicians (and especially physicians) to use. At organizations with successful CPOE implementa- tions, people instrumental in creating the success pos- sess valuable experiential knowledge. As part of a three- year research grant funded by the National Library of Medicine, a two-day consensus conference enticed experts on CPOE implementation to share their expert- ise through discussions and generation of recommenda- tions for CPOE adoption and usage to aid clinicians, vendors, hospital administrators, and information tech- nology personnel in addressing the challenges that they will face. Computerized provider order entry was defined for the purpose of the conference as a process by which a clinician with order writing authority sits at a computer to directly enter patient care orders. METHODS Goals of the Conference The conference convened to develop a consensus set of recommendations for CPOE implementation. A consen- sus statement is a document, developed and agreed upon by representatives of multiple perspectives, that provides guidance for practice in specific areas.8 An important aspect of consensus statement development is the focus on agreement and collaboration. Guidelines differ from consensus statements in that the former may
  • 9. be more prescriptive and use more elaborate branching and hierarchical structures. The process for developing consensus statements has been described well by Gamroth et al.8 A team of Oregon Health & Science University infor- matics investigators organized and supported the activ- ities of the two-day conference and analyzed the data. To achieve the goal of generating recommendations, such conferences typically follow a commonly used for- mat, with formal talks by experts followed by small group discussions on preselected topics.9,10 However, 229Journal of the American Medical Informatics Association Volume 10 Number 3 May / Jun 2003 JAMIAThe Practice of Informatics Affiliations of the authors: Oregon Health & Science University, Portland, OR (JSA, PZS); Partners Healthcare System, Chestnut Hill, MA (GJK). This work was supported by grant LM06942-02 from the National Library of Medicine. Special thanks to Paul Tang, MD, and William Bria, MD, for their comments about the Considerations and to Lara Fournier, MS, for assistance with the manuscript. Correspondence and reprints: Joan S. Ash, PhD, Division of Medical Informatics and Outcomes Research, School of Medicine, Oregon Health & Science University, 3181 SW Sam Jackson Park Rd., Portland, OR 97201-3098; e-mail: [email protected] Received for publication: 8/15/02; accepted for publication: 12/03/02.
  • 10. Synthesis of Research Paper ■ A Consensus Statement on Considerations for a Successful CPOE Implementation A b s t r a c t In May of 2001, thirteen experts on computerized provider order entry (CPOE) from around the world gathered at a 2-day conference to develop a consensus statement on successful CPOE implementa- tion. A qualitative research approach was used to generate and validate a list of categories and considerations to guide CPOE implementation. ■ J Am Med Inform Assoc. 2003;10:229–234. DOI 10.1197/jamia.M1204. JOAN S. ASH, PHD, MLS, P. ZOË STAVRI, PHD, MLS, GILAD J. KUPERMAN, MD, PHD the research team organizing this conference was expe- rienced in the use of qualitative methods, and did not want to restrict discussion to preconceived topics. The goal was to generate new insights as the experts shared their multiple perspectives on CPOE. Formal presenta- tions were replaced with prior reading, and the large group was encouraged to determine the direction of the discussion. A facilitator managed the large group dis- cussions. The research team designed an agenda that included a thinking task before participant arrival, brainstorming after arrival, narrative generation, priori- tization of issues, and small team assignments. Preconference Activities
  • 11. Six months before the conference, potential participants were identified through literature searches, citation analysis, and recommendations from known experts. Categories of attendees included administrators, clini- cians (physicians, nurses, pharmacists), social scientists, information technology implementers, and vendors (see Appendix for a list of participants and their affiliations). Conference organizers sought geographic diversity, rep- resentation of different system types (either commercial or locally developed), and varying implementation site characteristics (university, community, federal). Approximately half of those invited attended. Many attendees represented more than one of the stakeholder groups involved in CPOE implementation. Those who could not attend were asked if they would instead serve as an expert panel to review the final document. Participants were asked to read a number of papers as background material to establish a shared knowledge base. The goals were to maximize on-site time for the sharing of expertise and experiences, to generate narra- tives, and to develop consensus statements. Conference Activities During the two-day conference, participants’ comments were captured on flip charts that were transcribed dur- ing the conference. Large group discussions were tape- recorded and later transcribed. Research team members were assigned to each of the small break-out groups to assist with taping and facilitation. On the first conference day, the organizers described the purpose of the conference and introduced the experts and the research team members. A trained facilitator (who was neither a stakeholder nor, at that time, a cen-
  • 12. tral member of the research team) led subsequent activ- ities. Participants were asked to share their perceptions of the “one most important thing,” or success factor, that they had discovered during their own CPOE implemen- tations. Next, participants divided into four small teams, preassigned to promote diversity, which began discussion of the success factors outlined in the large group, prioritizing them and adding others with greater levels of detail. The four teams reported back to the large group. To further explore success factors and to share the lessons each expert had learned through expe- rience, a narrative exercise was devised. The value of sharing lessons learned about CPOE is illustrated by Massaro’s description and analysis of the implementa- tion at the University of Virginia.11,12 Each participant was asked to tell both a success story and a failure story. This was an enjoyable way of generating descriptions of additional success factors within an organizational and temporal context. Tales of stumbles, missteps, or pitfalls rather than outright failures were also allowed. The experts then continued to work in small groups to develop lists of success factors based on the two exercis- es. For example, one of the failure stories highlighted inadequate levels of readily available support during a pilot implementation; thus, follow-up discussion cen- tered on ideal levels of support. There were several iter- ations of large and small group work sessions. Thorny issues that provoked disagreement during any of these discussions were placed in a “bank.” The bank served as a way to put aside time-consuming and difficult issues and to deal with them later. Bank issues were discussed during an informal evening session and, after agree- ment, some were added to the list of considerations.
  • 13. During the second day of the conference, the large group reviewed the work of the previous day and dis- cussed and prioritized the main discussion points. Plans were made for disseminating the results and gaining subsequent feedback about them. Postconference Activities The data collected (transcriptions of all large and small group interactions) were analyzed with a grounded the- ory approach, using the words of informants to develop patterns and themes.13 Instead of beginning the analysis with a predetermined list of topics, the researchers allow the data, in the form of words in transcripts, to guide code development. The process entails extracting major statements from all data sources and placing them on cards. The primary investigator led a multidiscipli- nary team of five through a 500 card sort exercise,14 iter- atively grouping similar ideas together. The sorting process created a taxonomy of high-level themes. A “themes document” was generated and shared with all participants, who engaged in three months of electronic discussion and changes. Experts who could not attend the conference were shown the resulting document and did not suggest any major content changes. The docu- ment seems to accurately reflect participating experts’ consensus on CPOE implementation. Results The Data • There were approximately 11.5 hours of tape to be transcribed. • Two hundred and forty-nine single-spaced pages of
  • 14. transcripts were generated. • Approximately 12 of the 13 participants and seven research team members submitted comments in response to the initial mailing, and each resulted in modifications. The major change suggested by the ASH ET AL., A Consensus Statement on Considerations for a Successful CPOE Implementation230 comments was that the considerations should be put into a question rather than a statement format. The purpose was to become less prescriptive. • Two of the nonparticipant experts offered suggestions that were factored into the final list. The group realized that guidelines or recipes for success would be difficult to create because “CPOE” means dif- ferent things and raises different concerns at different organizations—academic centers are different from community hospitals, and inpatient care is different from outpatient care. Cost reduction as an overarching goal raises different issues from the goal of patient safe- ty. A desire for high levels of decision support raises dif- ferent issues from a desire for a basic system. However, the experts also felt that despite such variations, certain themes were common across all CPOE projects and could be addressed. What the experts asked to have available as they first began thinking about CPOE was a menu of possibilities—a list of issues that they might not otherwise think about. Consequently, a list of “con- siderations” was targeted as the product of the confer- ence rather than a specific guideline or recipe.
  • 15. The qualitative analysis began with the identification of approximately 500 major statements and ended with ten themes (subsequently condensed) that represent a list of the overarching issues that the experts believe must be considered before CPOE implementation. An overview of the considerations is presented here. Although the complete list included 144 subconsiderations with com- ments and amplification, the following list offers those derived from them by the authors of this paper. Please visit <www.cpoe.org> for the complete report. The Considerations Consideration 1: Motivation for Implementation The motivation for implementing CPOE influences where funding will come from, who will provide politi- cal support, and who will provide clinical leadership. Implementers should consider the following issues: • Whether local or national authorities may require CPOE at a future date • If administrators and/or clinicians are pressing for CPOE adoption • What stated objectives are for CPOE implementation (e.g., “improve efficiency”) • If outsiders/external conditions are forcing CPOE adoption (e.g., competitors are doing it) Consideration 2: CPOE Vision, Leadership, and Personnel
  • 16. Successful CPOE implementations require effective leadership over extended time periods—in different forms and at multiple levels in the organization. Leadership is needed at the executive level to promote a shared vision and provide funding at the clinical level to ensure champions and buy-in and at the project man- agement level to make practical, effective, and useful decisions. Before embarking on the serious undertaking of CPOE, organizations should determine whether the following conditions are met: • Top-level leadership commits unwaveringly and vis- ibly to CPOE. • A shared vision exists in the organization regarding the purpose of CPOE (e.g., to improve patient care) as well as a common understanding of why the current state is suboptimal and change is needed. • A single, clearly identified CPOE project leader exists with realistic attitudes about what can/cannot be accomplished, knowledge of how to educate admin- istrators, and skills to foster teamwork. • There are clearly stated anticipated benefits that staff can embrace. • A realistic overall understanding exists of the efforts required to implement CPOE, coupled with the abili- ty to communicate the vision and articulate tangible objectives to all levels of the organization. • The institution has identified and enrolled the sup- port of physician leaders and clinical champions, respected by their peers, who can communicate the
  • 17. shared vision. • The organization has adequate finances, technical infrastructure, project management expertise, and staff readiness for CPOE—coupled with real and vis- ible commitment of the chief executive and financial officers. • Clinical staff will trust and support the administra- tion through this difficult effort, and, conversely, the leadership will value, have faith in, and depend on the individual clinicians in the organization who will use CPOE. • An organizational culture exists, or can be created, that values constructive feedback, changes made for quality improvement, and continuous learning—kept in balance by leadership that can tell the difference between clinicians’ requests for “what would be nice” versus “what is essential or critical for success.” • The compelling enthusiasm and urgency for CPOE can sustain the organization through the hurdles of implementation—i.e., leaders will maintain momen- tum through communication of appropriate urgency. • The stability and product quality of the vendor are at least good, if not excellent. • There is deep understanding that CPOE projects are a vendor “marriage,” not a purchase. Consideration 3: Costs Financial considerations are of critical importance. Often, costs are underestimated because purchase of the
  • 18. software is only the beginning of financial outlays; other expenditures such as person-hours for training and sup- port are harder to predict. Decision makers need to con- sider the following issues: • Whether the total cost of ownership has been consid- ered rather than simply the cost of technology • Whether the organization can afford the attendant temporary productivity losses that accompany CPOE implementation 231Journal of the American Medical Informatics Association Volume 10 Number 3 May / Jun 2003 • Whether funds have been dedicated solely for CPOE, with the ability to commit additional funds quickly for good (unanticipated) cause Consideration 4: Integration: Workflow, Health Care Processes The manner in which a CPOE application alters and integrates into existing environments and workflows is critical to its success. Users resent disruption of their patient care activities; thus, implementers must consid- er the following issues: • Whether the impact of CPOE on the work processes of physicians, nurses, pharmacists, ward clerks, labora- tory personnel, registration personnel, and other hos- pital staff was carefully considered and will be closely followed during implementation and afterward
  • 19. • Whether an organization-wide change management strategy exists and has been tested under similar stresses previously • Whether CPOE will be used for all orders or simply some categories of orders • How users will view orders during construction, after entry, and after completion • How new, potentially life-saving orders will be com- municated reliably to nurses or others who need to be aware of them • How CPOE integrates with other hospital applica- tions such as the laboratory system, pharmacy system, ADT/registration system, and other clinical systems via interface engines and/or messaging protocols • Whether the impact of CPOE on human communica- tion among key employees such as physicians, phar- macists, nurses, and lab technicians has been worked out for both regular use and during CPOE downtime Consideration 5: Value to Users/Decision Support Systems Constituencies affected by CPOE implementation (e.g. physicians, nurses, ancillary department personnel) must understand the CPOE implementation “value proposition,” i.e., they must do things differently but there will be some benefit in return. One benefit for cli- nicians is embedded CPOE decision support logic that helps to improve patient care quality and/or to reduce costs. Related issues include the following:
  • 20. • There must be a plan for the ongoing management of clinical CPOE system content, including decision support. • Users must participate in development of decision support and other “benefits” that affect them, and be adequately trained in their usage. • Users must understand where the CPOE system pro- vides “help” and where it may not, and CPOE behav- ior must be consistent (e.g., for drug-drug interaction, drug-allergy interaction, duplicate medications, duplicate labs, expensive tests, suggested drug level monitoring). • Order sets—groups of orders to manage a disease state or for a procedure (prebronchoscopy, postbron- choscopy)—must be developed, reviewed, and main- tained for personal and/or departmental usage. • Surveillance must be in place to determine that bene- fits for clinicians and for patients are both easy to see and to describe. • Users must be trained before implementation and on an ongoing basis thereafter as CPOE systems evolve. • Clinical users must be shown that CPOE usage is not clerical work, emphasizing what cannot be done via manual, paper systems. Consideration 6: Project Management and Staging of Implementation Project management dictates that implementation be
  • 21. completed in carefully planned stages. Key considera- tions include the following: • During all stages, “people issues” must have highest priority—keep employees (clinicians) informed, engaged, and content, through planning and commu- nication. • Early in the project, the scope must be defined, with clear, reasonable, measurable goals. • Early milestones must be selected to produce “wins” that help maintain momentum toward more difficult long-term objectives. • Plans should be detailed enough but not overly so • Multiple mechanisms for collecting feedback from users and staff must be in place, and analyzed in real time for appropriate action. • The golden rule should be applied by all involved (do unto others as you would have them do unto you), and leaders should work to develop consensus when disagreements arise (keeping in mind that various ways of doing things may all lead to success). • Use of consultants should be carefully planned with specific objectives before they are employed (if at all). • A critical mass of users must be ready for the imple- mentation. • A plan for involving clinicians must be developed, followed, and evolved.
  • 22. • Metrics for success should be determined beforehand and evaluated over time. • Accountability for objectives, large and small, must be established and maintained, as each new concern arises. • During the pre-implementation phase, the organiza- tion should develop a vision, locate funding, identify people who will lead the implementation, solicit involvement from key people, and exhibit strategic and tactical planning skills. • During the implementation phase, the organization should hire staff, deploy staff where and when most needed, keep up staff morale, and use communica- tion, publicity, and personnel management skills effectively to maintain project momentum. • After implementation, the organization should estab- lish maintenance routines, create an environment for ongoing system improvement, and provide manage- ment systems for the long term. ASH ET AL., A Consensus Statement on Considerations for a Successful CPOE Implementation232 Consideration 7: Technology Technical details to consider as part of a CPOE imple- mentation include strategic considerations, user consid- erations, task completion flexibility, and the quality of the application—from customizability to user friendli- ness. Questions related to the system itself include:
  • 23. • Whether there is a plan to authorize all users who need access to the system (e.g., attending and house staff physicians, nurses, medical assistants and unit secretaries) • Whether the system is sufficiently customizable for the organization’s needs, including the ability to pro- vide decision support where needed • Whether the balance between customization and standardization has been considered • Whether individual users can customize some things themselves • If the system can be modified on site • What special considerations have been made for replacing older systems • Whether assurance of high-level data quality is possi- ble and has been implemented • Whether the CPOE system can interface with existing and planned future systems • If a risk analysis of the project has been conducted, with specific attention given to addressing the risks • If there is a need for remote access • How great a burden system use places on end-users from the users’ point of view • Whether the response time is good enough for the users (one expert cited 0.7 seconds as too slow)
  • 24. • If there are escape routes, such as entering free text, for frustrated users • If details of the user interface (UI) have been scruti- nized, focusing on aspects of the UI that are most like- ly to give the users difficulty Consideration 8: Training and Support 24 � 7 One of the constant themes identified by the experts at the retreat was the importance of live help available “at the elbow” at the time of implementation. In addition to the symbolic importance of supporting the users by being present while they are first using the application, intensive support at “go-live” time allows the imple- mentation team to have direct experience with what is and what is not working well. Most successful imple- mentations have had more post-go-live support than pre-go-live training. Most sites have had 24 � 7 support for at least several days post go-live. Considerations include • Whether there is a training plan for the support staff • If support staff are able to act as translators between clinicians and information technology staff • Whether provisions have been made for online help as well as direct assistance by support staff • If users will train and mentor other users (and with what methods) Consideration 9: Learning/Evaluation/Improvement
  • 25. CPOE implementation is an ongoing effort that benefits from continuous improvement. It is important that mechanisms for feedback and modification of the sys- tem be in place. Questions to consider include • How the organization can learn from its mistakes • Whether there is a process for responding to prob- lems in a timely manner • How problems will be addressed in a timely manner • How the system will be “test piloted” without put- ting patients at risk • What the plan is for formal feedback and evaluation • How the system will be improved upon continuously • Whether a plan exists to revisit decisions on a regular basis Discussion The group used a qualitative approach to create a con- sensus statement on the specific issues that organiza- tions contemplating a CPOE implementation face. Each consideration should be reviewed by the leadership and implementation team of any organization considering CPOE installation. Some issues will be more easily addressed than others; some will be more relevant to one particular organization than others; and, some are more applicable at different stages in the implementa- tion than others. Some of these questions and issues will have clear and obvious answers, but most will not and will require effort to address. Organizational represen- tatives should focus on the difficult-to-answer questions rather than avoiding them. All of the detailed consider- ations listed are relevant to a successful implementation.
  • 26. The qualitative approach allowed us to generate differ- ent results than might have been realized with a more prescriptive approach to consensus creation. Of the major categories of considerations, only one grouping was strictly technical. It is possible that the discussion would have centered more on technology if the induc- tive approach had not been taken. The importance of strong executive leadership at the highest levels in the organization in a CPOE initiative should not be under- estimated. Leadership is a thread running through many of the major considerations. Administrative lead- ers, acting on behalf of the organization, must believe viscerally that CPOE is in the best interest of the institu- tion and be able to communicate that feeling throughout the organization. Clinical leadership must also be committed to CPOE and communicate this commitment to the clinical staff, who will typically be less than excited about the prospect of CPOE (due to natural resistance to change). Clinical staff will have real concerns that the time to complete work will increase. Arguments about improved safety may appear to end-users as vague and intangible. Clinical leaders must work strenuously to communicate (and physically demonstrate) to their 233Journal of the American Medical Informatics Association Volume 10 Number 3 May / Jun 2003 staffs how CPOE provides opportunities for improved quality and efficiency. Administrative and clinical lead- ers must work together to create a strong sense of “common will” to overcome obstacles that will be
  • 27. encountered during a CPOE implementation. The expert panel has continued its dialogue about CPOE. It gathered informally during the American Medical Informatics Association 2001 and 2002 Annual Symposia to plan further endeavors. Ongoing efforts will develop suggestions to help organizations find answers to the questions listed under each considera- tion. There is agreement that future research needs to be done to develop valid tools to measure readiness for CPOE, the effectiveness of the process during imple- mentation, and outcomes during and after CPOE implementation. The list of considerations presented in this paper and the full text are available at <www.cpoe.org>. This is meant to serve as a guide for organizations to help them make appropriate decisions regarding CPOE. The group agreed that implementation of CPOE is difficult and it must be approached with awareness of the potential problems. The combined wisdom of those who have already experienced successful implementation efforts, summarized in the list of considerations, can serve as a resource for those contemplating future implementa- tions. Health care institutions are being pressured by the Leapfrog Group3 and others to rapidly adopt CPOE. To increase chances of success, leaders are urged to look carefully at the Considerations before they “leap” into CPOE projects. References ■ 1. Hurtando MP, Swift EK, Corrigan JM (eds). Crossing the Quality Chasm: A New Health System for the 21st Century. Institute of Medicine, Committee on the National Quality Report on Health Care Delivery. Washington, DC: National
  • 28. Academy Press, 2001. 2. Sittig DF, Stead WW. Computer-based physician order entry: The state of the art. J Am Med Inform Assoc. 1994;1:108–23. 3. The Leapfroggroup for Patient Safety. Computer physician order entry (CPOE) factsheet. November 2000. Available at <www.leapfroggroup.org>. 4. Kaushal R, Bates DW. Computerized physician order entry (CPOE) with clinical decision support systems (CDSSs). Chapter 6 in Making Health Care Safer: A Critical Analysis of Patient Safety Practices, Evidence Report/Technology Assessment no. 43, Agency for Health Care Quality and Research, 2001. Available at <www.ahrq.gov/clinic/ptsafety/ chap6.htm>. 5. Shea S, DuMouchel W, Bahamonde L. A meta-analysis of 16 randomized controlled trials to evaluate computer-based clin- ical reminder systems for preventive care in the ambulatory setting. J Am Med Inform Assoc 1996;3:399–409. 6. Davenport TH, Glaser J. Just-in time delivery comes to knowl- edge management. Harv Bus Rev 2002;80:107–111. 7. Ash JS, Gorman PN, Hersh WR. Physician order entry in U.S. hospitals. J Am Med Inform Assoc Symposium Suppl 1998 ;235–239. 8. Gamroth L, Semradek J, et al. (eds). Enhancing Autonomy in Long-Term Care. New York, Springer, 1995. 9. Yasnoff WA, Overhage JM, Humphreys BL, LaVenture M. A national agenda for public health informatics: Summarized
  • 29. recommendations from the 2001 AMIA Spring Congress. J Am Med Inform Assoc 2001;8:535–545. 10. Stroup DF, et al. Meta-analysis of observational studies in epi- demiology: A proposal for reporting. JAMA 2000;283:2008– 2012. 11. Massaro TA. Introducing physician order entry at a major aca- demic medical center. I: Impact on organizational culture and behavior. Acad Med 1993;68:20–5. 12. Massaro TA. Introducing physician order entry at a major aca- demic medical center: II. Impact on medical education. Acad Med 1993;68:25–30. 13. Glaser BG, Strauss AL. The Discovery of Grounded Theory: Strategies for Qualitative Research. Chicago, Aldine, 1967. 14. Lincoln YS, Guba EG. Naturalistic Inquiry. Newbury Park, CA, Sage, 1985, pp 346–347. Appendix Consensus conference participants, their current affilia- tions, and their roles: Jos Aarts (Erasmus University, The Netherlands, social science and international perspec- tive), Marilyn Davis (El Camino Hospital, Mountain View, CA, nurse and implementation specialist at the first POE site), Dick Gibson (Providence Health Systems, Portland, OR, physician and clinician leader), Homer Chin (Kaiser Permanente Northwest, Portland, OR, physician and clinician leader), Paul Nichol (Puget Sound Veterans Administration, Seattle, WA, physician and clinician leader), Marc Overhage (Regenstrief
  • 30. Institute, Indianapolis, IN, physician and clinician leader), Tom Payne (University of Washington, Seattle, WA, physician and clinician leader), Karen Hughart (Vanderbilt University, Nashville, TN, nurse and imple- mentation specialist), Janet Greenman (IDX, Seattle, WA, vendor representative), John Dulcey, MD (Lansdale, PA, physician and clinical systems consult- ant), Gil Kuperman (Partners Healthcare System, Chestnut Hill, MA, director of research and develop- ment), Brian Churchill (Peacehealth, Eugene, OR, nurse and project manager for POE implementation), and Jim Carpenter (Legacy Healthcare, Portland, OR, clinical pharmacist). Research team members included Joan Ash, P. Zoë Stavri, Paul Gorman, William Hersh, Mary Lavelle, Lara Fournier, and Jason Lyman. Views expressed by participants are their own and not necessarily those of agencies or organizations with which they are affiliated. ASH ET AL., A Consensus Statement on Considerations for a Successful CPOE Implementation234