The document discusses several key management issues for the FruitBreedomics project, including a delayed EC report submission, awaiting feedback from the EC reviewer, and numerous upcoming deliverables. It provides details on the deliverable and milestone review process, a list of deliverables and milestones due in the next year, financial issues regarding payments and reimbursements, and useful tools for project participants, including the researcher's guide, collaborative workspace, communication guidelines, and stakeholder platform.

1. Management
issues
21th February 2013, Lleida

2. Main management issues
• EC Report submitted on 7th January 2013 to
EC due to delay in the submission of some
financial reports  to be improved for the
next report
• Waiting for answer from the EC Reviewer
• A lot of Deliverables to be submitted in the
coming months

3. DELIVERABLES AND REPORTS

4. Deliverable review process
• Deliverables are contractual elements to be
provided at a specific delivery date to the EC.
• In case a delay is foreseen, please inform me
as soon as possible.
EC
Coordinator
Project Manager
Author
WP
Leader
Due date
Check & approve Check & validate
Ask for revisions if
needed
Write the
deliverable

5. Deliverables due during 2nd and 3rd
year of the project
WP Del. Description
In
iti
2nd Reporting Period
Year 2 Year 3
Ma. Ap.May Ju. Ju. Au. Se. Oc. No. De. Ja. Fe. Ma. Ap.May Ju. Ju. Au. Se. Oc. No. De. Ja. Fe.
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
D1.1 Description of ideotypes and breeding schemes M12 P X,0
D1.2 Evaluation of breeding strategies used in other crops (GWS included) M30 I
D1.3 Submitted manuscripts on fine mapping of selected major genes or
QTLs
M28 I
D2.1 Detailed description of available genetic material carrying the chosen traits and useful for breedingM23 I
D2.2 Selected progenies with pyramided resistances M35 I
D3.1 List of EU-founders and indications on their level of exploitation in breeding.M10 P
D3.2 New version of the FlexQTLTM with several new capacities and functionalities.M24 I
D3.3 Two scientific papers on 1) QTL for Nectria resistance in apple and 2) some QTLs in peach.M36 I
D3.7 Workshop as kick off for the training of WP3-participants in in-depth PBA-analysesM17 I L
D4.1 Description of phenotypic and genotypic variability using available data in (i) in 4 peach germplasm collections and (ii) in 5 apple germplasm collections.M12 P L
D4.2 Database uploaded with already-available phenotypic characterisation of the 600 peach cultivars of the selected core collections (4 CC of 150 cultivars each) and the 1500 appM24 I
D4.3 Submit manuscript with description and characterisation of allelic diversity, population structure and LD in: i) the 1250 studied peach cultivars analysed with 10.000 SNPs genoM30 I
D5.1 List of the tools and protocols developed for phenotyping new (sub)-traits. M12 0
D5.2 Identification of effective tools or protocols to characterise (sub)-traits. M24 I L
D5.3 Identification of the sub-traits linked to the novel traits. M36 I
D6.2 Medium density apple genotyping array (3-9K SNP array) is made availableM12 P L
D6.3 The peach GWA genotyping array (9K SNP) is made available M12 X 0
D6.4 Apple GWA genotyping array (ca. 50K SNP array, final density to be decided based on LD extension (see milestone year 1.5) is made available.M24 I
D6.5 Protocols for MAB are made available. M36 I
D7.1 Fruit Breedomics database frame M12 X,0
D7.2 Complete collections of trait phenotypic data from genetic material available and complete list of identified genomic variation.M24 I
D8.2 Detailed stakeholder requirements compiled from the seminars. M9 0 I I
D8.3 Publication of annual newsletters M12 X 0 I I
D8.4 Printing the Booklets M24 I I I
D8.5 Mapping of the connections established with other project and initiatives. M20 I L
D8.6 Training proceedings and materials of the training sessions available on the website.M28 I I
D9.4 Organisation of Annual Project Meetings (including meetings of the ExCom, the General Assembly, and the Stakeholder Advisory Board) and preparation of minutes.M12 X 0 I I
D9.5 1st
Reporting Period consolidated technical and financial reports M20 I,0
9
8
7
6
5
4
3
2
1
2012 2013
14 Out of 20 Deliverables due
before February 2013 are late

6. Milestones
• Milestones are significant points or events in
the project to follow-up the project
progresses.
• No official report is necessary.
• Each milestone must at least lead to a short
description of the result that must be
uploaded on the workspace for internal
purpose: even if they are only working
document and not beautiful reports.
14 Milestones due before
February 2013

7. Overall planning
M1
March 2011
M18
Aug. 2012
M54
Aug. 2015
M36
Feb. 2014
1st Pre-
financing
M3
May 2011
2nd Pre-financing
M13
March 2012
Final Payment
M60
Feb. 2016
First Reporting period Third Reporting periodSecond Reporting period
Evaluation
Procedure
M12
Periodic
Report
M20
Periodic
Report
M38
Final Report
M56
EC Review
M39
EC Review
M21
1st Interim Payment
M22
Dec. 2012
2nd Interim Payment
M42
Aug. 2014
= Kick-off, Annual Meetings and Final Conference
= Lead to
M1
March 2011
M18
Aug. 2012
M54
Aug. 2015
M36
Feb. 2014
1st Pre-
financing
M3
May 2011
2nd Pre-financing
M13
March 2012
Final Payment
M60
Feb. 2016
First Reporting period Third Reporting periodSecond Reporting period
Evaluation
Procedure
M12
Periodic
Report
M23
Periodic
Report
M38
Final Report
M56
EC Review
M39
EC Review
M25
1st Interim
Payment
M28
Dec. 2012
2nd Interim Payment
M42
Aug. 2014
= Kick-off, Annual Meetings and Final Conference
= Lead to

8. M30-Report
FruitBreedomics
M30-Reporting Process
M19 M20M18
Coord. + IT
Write the
final report
Partners
Fill in the report template
for the different WPs they
contributed to
10 April
IT
Checks and
Compiles
the report
28 March
ExCom
Checks and
validates
WP Leaders
Check the information
provided and request
changes to partners, and
compile their WP report
IT
Provides
report
templates
9 January 24 April
31 April
21 March
End of
reporting
period
28
February
14 March
Partners
Fill in the report templates:
1. Annex I “FormC” or FormC online
2. Annex II “Detailed FormC”
3. A Word file with partner
information
ECIT
Provides
report
templates
IT
Checks &
Compiles
17 April
Partners
Sign the FormC
validated by the
Project Manager
IT
Checks and
Compiles
ScientificReportFinancialReport

9. FINANCIAL ISSUES

10. Next Payments
• Following approval by the EC of the first
M18-periodic report, the Coordinator will
distribute:
– a payment which settles the amounts
justified and accepted by the EC during the
first reporting period. This payment will be
limited to 75% of the EC contribution to be
received during the whole project duration
and might be distributed around May-June
2013

11. Payments
European
Commission
• Pre-financing : contract signature + 45
days
• Interim or Final payments: 105 days after
receipt of the validated report
INRAINRA Transfert
Preparation of
payments
PARTNER 1 PARTNER 2 PARTNER n
No more than 15 days after receiving the
EC payments

12. Financial issues
• Refer to the Reference Sheet N°9 of the Researchers’ Guide
for general principles
• Temporary and permanent staff must declare their working
time on timesheets (no FruitBreedomics standards)
• Reimbursement of congress costs:
– Reimbursement of the participation to a scientific congress
under the frame of an EU project:
• must be an action of dissemination (poster minimum in Europe; oral
communication minimum outside of Europe),
• is limited to one person per institute (or per research units for large
institutes).
– To have more researchers attending a congress, you have to
provide justifications that will be forwarded to the Project
Officer for validation. If you don’t do so before attending a
congress, the EC might refuse to reimburse your costs.

13. EC Financial contribution per
activity
MAXIMUM EC CONTRIBUTION
ACTIVITIES
Non-profit public bodies,
secondary and higher
education establishments,
research organisations
and SMEs
Others
Research: WPs 1 to 7 75 % 50 %
Dissemination of results:
articles, presentation in
conferences, news for the
website, etc. WP8 100 % 100 %
Management: WP9 (only for
INRA and INRA Transfert) 100 % 100 %

14. USEFUL TOOLS FOR ALL
PARTICIPANTS OF THE PROJECT

15. Researcher’s Guide
• For all the persons involved in the project
• Sets up common rules
• Print it and have it available at all time
on your desk

16. Collaborative workspace
• To help you to achieve your tasks in the project.
• Not a web-site to consult data
• But a place where to exchange ideas, information
and documents with other FruitBreedomics
participants
• Core of the project
• All the minutes of the workshops organised by
your tasks should be available on the workspace so
that other members of the project can see what is
going on in your task.
• Internal Newsletter displays links to the workspace

17. External communication
• Every partner must be actor of external communication
by:
– adding a link on the website of your organization to the
FruitBreedomics website,
– providing input to the FruitBreedomics website if you have
some items to disseminate to the outside world,
– representing FruitBreedomics at national or International
events,
– spreading information about FruitBreedomics in your country
and to your usual contacts (national projects, press, etc.).

18. Communication tools
• Dedicated communication tools to present the project
have been developed by WP8. You can find them on the
workspace:
– A PowerPoint template
– A Poster template
– A general PowerPoint presentation of the project
– A general Poster presentation of the project
– The logo of the project
– The brochure of the project.

19. Stakeholder Platform
• The objectives of the Stakeholder Platform are:
– to provide preferential contact for the dissemination of the
project’s outcomes to society,
– to discuss the most promising results and how they should be
transferred.
• The Stakeholder Platform gathers representatives of all
players intervening in the supply chain from scientists,
breeders, germplasm collection curators, nurserymen,
to cooperatives, and growers.
• Do not hesitate to propose additional contacts in order
to enlarge the platform and ensure the efficient uptake
of FruitBreedomics results. Send your propositions of
contacts to Joan Bonany (Joan.Bonany@irta.cat).

20. Publication
• We remind you that:
– Any project of publication must be submitted through the workspace
30 days before publication (or 30 days before submission in the case
of a scientific paper) following the process described in the
FruitBreedomics Researcher’s Guide (Reference Sheet N°5). This
concerns all publications linked to FruitBreedomics even if only
partially funded by FruitBreedomics.
– It is mandatory acknowledge EC funding in every publication or
communication.

21. Next meetings organisation
• Next ExCom meeting by Phone beginning of
April 2013
• 2014 Annual Meeting
– Dates and location will be chosen in the coming
weeks/months
– We have a proposition of Switzerland in Zurich
to be studied
• 2015 Annual Meeting is still to be decided
but will take place around february
• Final conference in Bologna Italy jointly with
Eucarpia conference?

22. EC documentation
• Cordis: Reference Documents
http://cordis.europa.eu/fp7/find-doc_en.html
– Project Reporting Guidelines
– Financial Guidelines
• Financial helpdesk
www.finance-helpdesk.org
• IPR Helpdesk
www.iprhelpdesk.eu

23. Thank you for your attention
+ Evaluation of the meeting
+ Social Event