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• Go through stages of the project lifecycle
• Understand rules and requirements of the Erasmus+
Key Action 2 Programme
• ...
10:00 Welcome and Introduction
10:20 Icebreaker
10:30 Managing your Grant
11:10 IT Tools & Coffee break
12:00 Monitoring
1...
13:30 Guest Speaker
13:50 Reporting
14:10 Coffee Break
14:25 Panel Q&A
15:00 Impact, Evaluation & Dissemination
15:30 Over...
Field
No. of
applications
No. of
approved
projects
% of approved
projects
2014 2015 2014 2015 2014 2015
VET 86 122 28 40 3...
• Launch of Erasmus+ Project Results Platform and
Online Linguistic Support tool (OLS)
• Learning Networks and Sector Cons...
• Transnational Cooperation Activities (TCA)
• Inclusion and diversity strategy
• Eurodesk UK
• European Youth Week
• Supp...
• To promote the Erasmus+ programme in the UK
• To provide information, advice and guidance
• To manage project assessment...
• Responsible for project implementation, monitoring,
reporting
• Ensuring a strong, committed partnership in place
• On-g...
10 minutes to talk about following:
• What is your name, organisation, what do you do?
• Introduce your project under the ...
• Grant Agreements and Annexes
• Contract Amendments
• Eligible Expenditure & Ineligible Costs
• Things to Consider
Type:
• Multi-beneficiary agreements
• All partners of the consortium become beneficiaries of
the agreement
Structure:
• P...
Annexes:
• Annex I: Description of the Project
• Annex II: Estimated budget
• Annex III: Financial and Contractual rules
•...
• Not considered as a formal amendment to the Grant
Agreement.
• Transfers of up to 20% to/from all budget categories
exce...
Awarded Budget
Project Management
and Implementation
(PMI) Budget
€36,000 Intellectual
Outputs Budget
€145,520
Transfer ba...
• Reporting deadlines and requirements
• Timescales and conditions for payment
• 1st pre-financing payment within 30 days ...
Beneficiaries own rights to project results but are required to:
• Provide free, open, online access to any educational ma...
Beneficiaries are expected to follow these policies
throughout the lifetime of the project:
• Data Protection
• Equal Oppo...
Beneficiaries can provide support for the budget
categories: travel, course fees, linguistic support and
individual suppor...
Beneficiaries must:
• Make internal arrangements to ensure the successful delivery of the
project, e.g. partnership agreem...
• Beneficiaries are obligated to acknowledge the contribution of the
European Union programme funding
• Commission documen...
• Suspension of the project can be initiated by either the
NA or the beneficiary, in the circumstances outlined in
the agr...
• Termination of the project or of one or more beneficiaries can be
initiated by either the NA or the coordinator
• Any re...
• Beneficiaries subjected to technical and Financial checks
or audits in relation to the use of the grant. (by NA, EC,
man...
Amendments can be broken down into 2 categories
Notification only changes Significant change request
Change of contact per...
Article II.16 – Eligible Costs
• Activity within eligible period - project start & end
date
• Necessary for implementing t...
•
•
• Activity outside the contract period
• Losses on exchange rates
• Bank charges and interest
• Activities in countries no...
• Partners, roles and responsibilities
• Develop good internal monitoring system
• Managing participants (For training, te...
IT Tools:
• Participant Portal
• ECAS
• Mobility Tool +
• Entry point for participation and administration of projects in
Erasmus+
• Accessed through ECAS
• Requirement for all p...
Mobility Tool+ is an online system for management of
mobility projects that received an EU grant under the
Lifelong Learni...
• Accessed through ECAS
• The ECAS account needs to be registered to the project
contact person’s email address
• You will...
Search = Ctrl-F
• Web-based dissemination platform for Erasmus+ and
Creative Europe
• Aims to provide an overview of all projects funded b...
• Website address:
http://ec.europa.eu/programmes/erasmus-plus/projects/
• Article I.10.2 outlines project requirements fo...
• Disseminate your project’s results to a wider audience
• Provides practitioners with access to a wide range of
innovativ...
National Agency monitoring:
• MT+
• Monitoring calls
• Monitoring visits, checks & audits
Your responsibilities:
• Project...
• Sample of projects
• Monitor project progress against original objectives,
activities and outputs
• Provide advice and s...
• Monitoring Visits (NA only)
• On the Spot Checks – during or after project lifetime (NA
only)
• Audit Visits (NA or othe...
• Sample of projects
• Review project progress against original objectives,
activities and outputs
• Provide support and i...
• Random sample of projects
• Can be combined with a Monitoring visit
• Checks on the reality, eligibility and quality of ...
• Ongoing monitoring: activities, outputs, outcomes,
partnership, budget, participants (where applicable)
• MT+
• Evaluati...
Irena Papadopoulos
Professor of Transcultural Health and Nursing
Middlesex University
London
Erasmus+ Key Action 2 Start U...
Project
Training health care teams in intercultural communication and
patient safety
It is an…
Erasmus + Strategic Partner...
Training health care teams in intercultural communication & patient safety
Multidisciplinary
&
Multicultural
teams
Intercu...
Training health care teams in intercultural communication & patient safety
Needs Assessment
European Training Model
Build ...
Managing large scale transnational projects
 Selecting partners
 Know the rules
 Detailed clear application document
 ...
Hints & tips for good consortium management
 Detailed clear application document
 Common understanding of what the proje...
 Regular Communication
 A variety of methods each for a specific purpose
• Dropbox, Email, Telephone/skype, Social media...
Quality Manual – Contents
 Project Objectives
 Quality Policy
 Quality Objectives
 Quality Indicators
 Communication ...
Idealism <--------------------------------------->Self-interest
Culturally Competent and
Compassionate
Leadership
Deep sel...
Avoiding problems & misunderstandings
- Create a compassionate ethos within the team:
Genuine friendship, professional res...
Finally,
Use your National Agency Project Officer
S/he is there to help you and has the expertise.
Don’t think that you ar...
• All Erasmus+ projects must report to their National Agency during
their project lifecycle
• Enables the National Agency ...
• All projects must submit an Interim Report, which may represent a
request for a 2nd pre-financing payment
• Report to be...
• Final Reports must be submitted 60 days after the project end date
• Electronic submission, with signed Declaration of H...
Information on the participating organisations, the
participants and the final grant amount is pulled through
from the MT+...
• Evidence of individual support payments to project
beneficiaries, such as signed receipts or bank transfer
documents.
• ...
• Scored out of 100 points in line with common quality
criteria.
• Assessed on the extent that the project was
implemented...
1st stage:
• The NA shall send a formal reminder within 15 calendar
days of any deadline missed regarding the Progress,
In...
• A sample of projects will be selected for additional checks
and audits
• Checks involve a financial review on project ac...
• Familiarise yourself with the reporting requirements for
your project
• Read guidance notes
• All reports must be comple...
• The process of examining the effect of a Programme or
activity on individuals, organisations or society
• Positive or ne...
“…a systematic and visual way to present and share your
understanding of the relationships among the resources
you have to...
Source: W.K. Kellogg Foundation
• Think about WHO you are going to communicate your
learning to and HOW
– Internal: organisation management, colleagues,
l...
• On each of your tables discuss and identify:
– One IMPACT your project will contribute to
– A DATA COLLECTION method or ...
• Impact Assessment at the Erasmus+ UK National Agency:
www.erasmusplus.org.uk/impact
• Erasmus+ UK Logic Model:
www.erasm...
www.erasmusplus.org.uk
• Showcase your project case studies
• Feature these in our newsletters and publications
• Help promote them on Twitter, F...
• Receive the latest
Erasmus+ and sector
specific news
• Stay up-to-date with
deadline reminders,
online booking for event...
Flickr
Social media channels
Follow us on Twitter:
@erasmusplusuk / https://twitter.com/erasmusplusuk
Like us on Facebook:
https:...
Blog
• Read about other
Erasmus+ projects
• Find out more about best
practice
• Write a guest post and be
featured on our ...
Learning Networks
Annual Conference
Support webinars
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation
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2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation

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Slides from the Key Action 2 start-up seminar for VET, adult education and youth, held in Birmingham on 13 October 2015.

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2015 Call Key Action 2 VET, adult ed and youth Start Up Seminar presentation

  1. 1. • Go through stages of the project lifecycle • Understand rules and requirements of the Erasmus+ Key Action 2 Programme • Opportunity to network with other delegates • Ask questions of the National Agency / Project Officer
  2. 2. 10:00 Welcome and Introduction 10:20 Icebreaker 10:30 Managing your Grant 11:10 IT Tools & Coffee break 12:00 Monitoring 12:20 Quiz 12:30 Lunch and Networking
  3. 3. 13:30 Guest Speaker 13:50 Reporting 14:10 Coffee Break 14:25 Panel Q&A 15:00 Impact, Evaluation & Dissemination 15:30 Overview & Close
  4. 4. Field No. of applications No. of approved projects % of approved projects 2014 2015 2014 2015 2014 2015 VET 86 122 28 40 32.6% 32.8% Adult ed. 76 79 15 13 19.7% 16.5% Yout h 88 82 8 6 9.0% 7.3%
  5. 5. • Launch of Erasmus+ Project Results Platform and Online Linguistic Support tool (OLS) • Learning Networks and Sector Consultative Groups • EPALE and ECVET • Europass
  6. 6. • Transnational Cooperation Activities (TCA) • Inclusion and diversity strategy • Eurodesk UK • European Youth Week • Support, Advanced Learning and Training Opportunities (SALTO)
  7. 7. • To promote the Erasmus+ programme in the UK • To provide information, advice and guidance • To manage project assessment and selection • To make payments to projects and conduct audits • To undertake on-going monitoring of projects • To disseminate and exploit results
  8. 8. • Responsible for project implementation, monitoring, reporting • Ensuring a strong, committed partnership in place • On-going evaluation • Dissemination of results
  9. 9. 10 minutes to talk about following: • What is your name, organisation, what do you do? • Introduce your project under the Erasmus+ • What do you want to achieve with your project?
  10. 10. • Grant Agreements and Annexes • Contract Amendments • Eligible Expenditure & Ineligible Costs • Things to Consider
  11. 11. Type: • Multi-beneficiary agreements • All partners of the consortium become beneficiaries of the agreement Structure: • Part I: Special Conditions (Tailored) • Part II: General Conditions (Fixed) • Annexes (Integral part of Grant Agreement)
  12. 12. Annexes: • Annex I: Description of the Project • Annex II: Estimated budget • Annex III: Financial and Contractual rules • Annex V: Mandates • Annex VI: List of other beneficiaries
  13. 13. • Not considered as a formal amendment to the Grant Agreement. • Transfers of up to 20% to/from all budget categories except Special Needs Support. • ‘Project Management and Implementation’ and ‘Exceptional Costs’ budget headings cannot be increased.
  14. 14. Awarded Budget Project Management and Implementation (PMI) Budget €36,000 Intellectual Outputs Budget €145,520 Transfer based on budget transfer allowance (b) Transfer from Transfer to % or amount New estimated budget after transfer for: PMI New estimated budget after transfer for: Intellectual Outputs Project Management and Implementation Intellectual Outputs €2,140 €33,860 €147,660 Explanation of budget transfer: A further 10 Researcher days are required to complete Intellectual Output 2. These days will be completed by the Belgian partner at a rate of €214 per day, so €2,140 has been transferred from excess Project Management and Implementation budget to Intellectual Outputs.
  15. 15. • Reporting deadlines and requirements • Timescales and conditions for payment • 1st pre-financing payment within 30 days of signed grant agreement • Payment of the balance/refund within 60 calendar days on receipt of the Final report
  16. 16. Beneficiaries own rights to project results but are required to: • Provide free, open, online access to any educational materials produced by the project • List all rights of ownership, including any pre-existing IPR, and disclose the list to the National Agency • Ensure you have all the rights to use any pre-existing IPRs • Grant the Union and the NA the right to use the results of the project and any pre-existing IPR
  17. 17. Beneficiaries are expected to follow these policies throughout the lifetime of the project: • Data Protection • Equal Opportunities • Protection of Children and Vulnerable Adults • Health and Safety
  18. 18. Beneficiaries can provide support for the budget categories: travel, course fees, linguistic support and individual support as outlined in Annex I for participants in two ways: 1.Full transfer: the beneficiary transfers the full unit contributions as specified in Annex III to the participants to make suitable arrangements 2.Contribution in kind: the beneficiary makes suitable arrangements on behalf of the participant
  19. 19. Beneficiaries must: • Make internal arrangements to ensure the successful delivery of the project, e.g. partnership agreements • Keep the coordinator informed of any changes or issues that could impact on delivery Coordinator must: • Ensure the project is implemented in line with the terms of the Agreement • Be the intermediary between the beneficiaries and the NA • Provide all necessary documents in the event of checks or audits • Payments to the partners
  20. 20. • Beneficiaries are obligated to acknowledge the contribution of the European Union programme funding • Commission documents with guidance on displaying the European Union emblem • Example of standard text for a Disclaimer: “This publication has been produced with the support of the Erasmus+ Programme of the European Union. The contents of this publication are the sole responsibility of <name of the beneficiary> and can in no way be taken to reflect the views of the NA and the Commission"
  21. 21. • Suspension of the project can be initiated by either the NA or the beneficiary, in the circumstances outlined in the agreement • Either party must formally notify the other, explaining the reasons and the conditions/likely timescales for resuming the project • Costs incurred by beneficiaries during suspension period will not be reimbursed or covered by grant
  22. 22. • Termination of the project or of one or more beneficiaries can be initiated by either the NA or the coordinator • Any request for termination by the coordinator must be duly justified and accepted by the NA • If the NA decides to terminate the agreement, the coordinator will be formally notified and can submit observations • If the NA decides to pursue the termination, the coordinator will be advised of the reasons, the date of termination and the effects/any action required
  23. 23. • Beneficiaries subjected to technical and Financial checks or audits in relation to the use of the grant. (by NA, EC, mandated bodies, OLAF) • Beneficiaries obligated to keep documents for: • 5 years if grant amount more than €60,000 • 3 years if grant amount not more than €60,000
  24. 24. Amendments can be broken down into 2 categories Notification only changes Significant change request Change of contact person Change of organisation name Change of legal signatory Withdrawal of partner Change of bank details Change of partner Change of address Change to the work programme and/or budget
  25. 25. Article II.16 – Eligible Costs • Activity within eligible period - project start & end date • Necessary for implementing the Project • No overlap between unit costs and actual costs
  26. 26. • •
  27. 27. • Activity outside the contract period • Losses on exchange rates • Bank charges and interest • Activities in countries not participating in the programme • Activities not covered your contract i.e. target group, partners • Double funding
  28. 28. • Partners, roles and responsibilities • Develop good internal monitoring system • Managing participants (For training, teaching and learning activities only) • Financial and Contractual Rules Annex III • KA2 Handbook • Contact your PO in case of any queries
  29. 29. IT Tools: • Participant Portal • ECAS • Mobility Tool +
  30. 30. • Entry point for participation and administration of projects in Erasmus+ • Accessed through ECAS • Requirement for all project partners • Your responsibility to update throughout project lifetime • Use the Education Participant Portal, not the Research Participant Portal: http://ec.europa.eu/education/participants/portal/desktop/en/home.h tml
  31. 31. Mobility Tool+ is an online system for management of mobility projects that received an EU grant under the Lifelong Learning and Erasmus+ Programmes For KA2 projects it is used to: • Provide all the information about projects • Identify and monitor activities • Complete and update budget information • Generate, complete and submit Final Reports to the National Agency
  32. 32. • Accessed through ECAS • The ECAS account needs to be registered to the project contact person’s email address • You will receive an e-mail from the MT+ and then you can log in with your ECAS password at https://webgate.ec.europa.eu/eac/mobility
  33. 33. Search = Ctrl-F
  34. 34. • Web-based dissemination platform for Erasmus+ and Creative Europe • Aims to provide an overview of all projects funded by Erasmus+, heighten visibility of funding, showcase project results and highlight success stories • Availability of educational resources
  35. 35. • Website address: http://ec.europa.eu/programmes/erasmus-plus/projects/ • Article I.10.2 outlines project requirements for the Dissemination Platform (VALOR) • Project results must be uploaded • FAQs are available and further instructions and guidance will be provided by the NA
  36. 36. • Disseminate your project’s results to a wider audience • Provides practitioners with access to a wide range of innovative outputs and results • Showcase project results and highlights success stories to inspire potential applicants • Partner finding
  37. 37. National Agency monitoring: • MT+ • Monitoring calls • Monitoring visits, checks & audits Your responsibilities: • Project monitoring • Project evaluation • MT+
  38. 38. • Sample of projects • Monitor project progress against original objectives, activities and outputs • Provide advice and support • Identify case studies and identify good practices to promote your project and the Erasmus+ Programme
  39. 39. • Monitoring Visits (NA only) • On the Spot Checks – during or after project lifetime (NA only) • Audit Visits (NA or other agencies)
  40. 40. • Sample of projects • Review project progress against original objectives, activities and outputs • Provide support and identify good practices to promote your project and the Erasmus+ Programme • Cover key areas of the project implementation
  41. 41. • Random sample of projects • Can be combined with a Monitoring visit • Checks on the reality, eligibility and quality of project activities
  42. 42. • Ongoing monitoring: activities, outputs, outcomes, partnership, budget, participants (where applicable) • MT+ • Evaluation: during and after the project • Informing the NA of any change/issue/development • Providing necessary information/documents to NA
  43. 43. Irena Papadopoulos Professor of Transcultural Health and Nursing Middlesex University London Erasmus+ Key Action 2 Start Up Seminar – 13th October 2015
  44. 44. Project Training health care teams in intercultural communication and patient safety It is an… Erasmus + Strategic Partnership KA2 - Cooperation for Innovation and the Exchange of Good Practices. Strategic Partnerships for vocational education and training Umbrella theme for all project INTERCULTURAL EDUCATION OF NURSES IN EUROPE (IENE) (also incorporates the intercultural education of other health professionals (HP) in Europe).
  45. 45. Training health care teams in intercultural communication & patient safety Multidisciplinary & Multicultural teams Intercultural communication Patient Safety
  46. 46. Training health care teams in intercultural communication & patient safety Needs Assessment European Training Model Build a MOOC Train Facilitators Deliver and Evaluate the MOOC
  47. 47. Managing large scale transnational projects  Selecting partners  Know the rules  Detailed clear application document  Clear and agreed roles and responsibilities  Compassionate leadership  Regular Communication  Efficient record keeping  Use your National Agency Project Officer
  48. 48. Hints & tips for good consortium management  Detailed clear application document  Common understanding of what the project is about  First point of reference  Consistent planning  Clear and agreed roles and responsibilities  Partnership Agreement  Transparency  Fairness  Quality
  49. 49.  Regular Communication  A variety of methods each for a specific purpose • Dropbox, Email, Telephone/skype, Social media etc BUT…Keep it simple. Some partners may not be as advanced as you in ITC • Face-to-face/virtual • Use team meetings for team building  Efficient record keeping & sound financial support  Know the rules and keep reminding partners  Develop tools to collect info and records  If possible identify a helper!  Keep on top of it
  50. 50. Quality Manual – Contents  Project Objectives  Quality Policy  Quality Objectives  Quality Indicators  Communication Procedure (protocol, list of members, document control) Work Plan – Contents  Project Timelines  Deliverables  Tasks and Responsibilities  Transnational Project Meetings
  51. 51. Idealism <--------------------------------------->Self-interest Culturally Competent and Compassionate Leadership Deep self-awareness Genuine interest for our fellow humans Compassion for self and others Measured Courage Non-exploitative friendship Professional competence (Toxic)(Unreachable?)
  52. 52. Avoiding problems & misunderstandings - Create a compassionate ethos within the team: Genuine friendship, professional respect, openness, sensitivity, courage - Deal with them as soon as you become aware of them. - Take the time to speak to all concerned: try to understand before you judge or jump into conclusions - Regular evaluations - Learn the lessons
  53. 53. Finally, Use your National Agency Project Officer S/he is there to help you and has the expertise. Don’t think that you are the only manager who has challenges and problems. Ask for help! The rewards for managing a project are plenty! I love doing my projects for the intellectual challenge, the usefulness of the outputs, the opportunity to meet so many people and visit other countries, the sharing and co-creation, the mentoring of novices etc, etc.
  54. 54. • All Erasmus+ projects must report to their National Agency during their project lifecycle • Enables the National Agency to check that the project has been carried out in line with the original application and as per funding rules • Contractual requirement under Article 1.4 of the Key Action 2 VET, AE and Youth grant agreement • Submission of Interim and Final Report through the MT+. Some projects are also required to submit a Progress Report
  55. 55. • All projects must submit an Interim Report, which may represent a request for a 2nd pre-financing payment • Report to be submitted through the MT+ once available • Due halfway through your project depending on project duration • Must cover all project’s activities for the reporting period from the beginning of the implementation of the Project specified in Article I.2.2 to date specified in Article 1.4.2
  56. 56. • Final Reports must be submitted 60 days after the project end date • Electronic submission, with signed Declaration of Honour attached • Generated and submitted electronically through the MT+ using information inputted into the tool • The National Agency will not accept any Final Reports submitted before the deadline date
  57. 57. Information on the participating organisations, the participants and the final grant amount is pulled through from the MT+ You will also need to include qualitative information: o Project summary o Description of the project objectives o Project activities o Outcomes o Impact o Dissemination of project results
  58. 58. • Evidence of individual support payments to project beneficiaries, such as signed receipts or bank transfer documents. • Timesheets • Receipts
  59. 59. • Scored out of 100 points in line with common quality criteria. • Assessed on the extent that the project was implemented in line with original application and the quality and impact of the completed project. • Late, poor or partial implementation of the project will result in a grant reduction applied to the total final amount of eligible expenditure of between 25-75% depending on Final Report score.
  60. 60. 1st stage: • The NA shall send a formal reminder within 15 calendar days of any deadline missed regarding the Progress, Interim or Final Report 2nd stage: • Failure to submit such a report within 30 calendar days following this reminder may result in the NA terminating the Agreement and requesting a refund
  61. 61. • A sample of projects will be selected for additional checks and audits • Checks involve a financial review on project activities • For checks and audits the coordinator must supply supporting documents in original, including supporting documents for partners
  62. 62. • Familiarise yourself with the reporting requirements for your project • Read guidance notes • All reports must be completed in English and submitted to the UK National Agency • Work with your partners to complete reports • Contact your NA Project Officer if you are unsure about anything!
  63. 63. • The process of examining the effect of a Programme or activity on individuals, organisations or society • Positive or negative, intentional or accidental, short or long-term effects • Judge whether an intervention has been successful, to what extent and in what way
  64. 64. “…a systematic and visual way to present and share your understanding of the relationships among the resources you have to operate your program, the activities you plan, and the changes or results you hope to achieve.” Source: W.K. Kellogg Foundation
  65. 65. Source: W.K. Kellogg Foundation
  66. 66. • Think about WHO you are going to communicate your learning to and HOW – Internal: organisation management, colleagues, learners – External: to peers in your sector, policy-makers, non- UK partners • What mechanisms can you use? • Don’t forget the National Agency!
  67. 67. • On each of your tables discuss and identify: – One IMPACT your project will contribute to – A DATA COLLECTION method or methods you can use to gather evidence – WHO you will DISSEMINATE your findings to and HOW
  68. 68. • Impact Assessment at the Erasmus+ UK National Agency: www.erasmusplus.org.uk/impact • Erasmus+ UK Logic Model: www.erasmusplus.org.uk/erasmus-uk-logic-model • Useful resources: www.erasmusplus.org.uk/impact-assessment-resources • Join the Erasmus+ Measuring Impact Learning Network!
  69. 69. www.erasmusplus.org.uk
  70. 70. • Showcase your project case studies • Feature these in our newsletters and publications • Help promote them on Twitter, Facebook, YouTube and more.
  71. 71. • Receive the latest Erasmus+ and sector specific news • Stay up-to-date with deadline reminders, online booking for events and webinars • Feature your project news. https://erasmusplus.org.uk/subscribe-to-our-newsletter
  72. 72. Flickr
  73. 73. Social media channels Follow us on Twitter: @erasmusplusuk / https://twitter.com/erasmusplusuk Like us on Facebook: https://www.facebook.com/ukerasmusplus View our YouTube channel: http://www.youtube.com/erasmusplusuk Follow us on Storify: https://storify.com/erasmusplusuk
  74. 74. Blog • Read about other Erasmus+ projects • Find out more about best practice • Write a guest post and be featured on our blog!
  75. 75. Learning Networks Annual Conference Support webinars

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