The document discusses different types of short reports, including letter reports, email reports, and meeting minutes. It outlines the typical structure and content of short reports, noting they have less formality than long reports. Short report forms include letters, emails, progress updates, meeting summaries, and proposals. Effective short reports are concise yet cover the essential information.

1. SHORT
REPORTS

2. High formality
1st Title Title Letter Table Executive
of of THE REPORT PROPER
Level Fly Page Trans. Contents
Summary
Letter Table Executive
Title
2nd Level Page
of of Summary THE REPORT PROPER
Trans. Contents
Title Table Combination
3rd Level Page of Transmittal/ THE REPORT PROPER
Contents Exec.Sum.
4th Level Title Combination
Transmittal/ THE REPORT PROPER
Page Exec.Sum.
Title
5th Level Page
THE REPORT PROPER
6th Level LETTER REPORT
EMAIL
7th Level REPORT
Low formality

3. Overview
 Short & long

4. Four Major Differences
Between Short & Long
Reports

5. Three Forms of Shorter
Reports

6. The Short Report

7. Short Reports
Mechanics

8. Letter Reports

9. Letter report(cont’d)

10. Email Report

11. Email Report(cont’d)
Recommended action.
My investigation of the quality of fire protection at the plant
supports these recommendations:
1. That the Safety Supervisor conduct training sessions for each
fire brigade until it is thoroughly trained.
2. That monthly practice runs be scheduled for all fire brigades.
3. That an alarm bell be placed outside the Shift Maintenance office
in Building 135.

12. Special Reports

13. Routine Operational
Reports

14. Progress Reports

15. Staff Report

16. Meeting Minutes

17. Meeting Minutes (cont’d)

18. Meeting Minutes (cont’d)

19. Meeting Minutes (cont’d)

20. Audit Report

21. Proposals

22. Proposals (Cont’d)