CASE 3-12 Information System Project Steering Committee The Information System Steering Committee in conjunction with administration has decided to implement a computerized physician order entry (CPOE) system. A separate CPOE committee is being created to control the implementation of the CPOE with the Information System Steering Committee providing guidance. As project manager, you have been given the responsibility for selecting the appropriate individuals—those with a vested interest in the CPOE—for inclusion on this committee. 1. Identify the departments that should be represented on the CPOE committee. 2. Identify whom the CPOE committee should report to. 3. Recommend the frequency you would recommend that the CPOE committee report to the Information System Steering Committee. 4. Identify the responsibilities the CPOE committee should have. Solution 1. The departments that must be represented in the committee are Physicians and clinicians, IT staff, staff from clinical and other departments, training personnel, Governing authorities, government bodies and regulatory agencies. 2.CPOE committee should report to the project head overseeing the implementation of the project. This person should be the head ofInformation System Project Steering Committee, and a seasoned healthcare practitioner with commercial acumen and exposure to such projects. 3. The frequency of report would depend upon the project duration. For a project duration of six months, it should be monthly for first three months, fortnightly for next two months and weekly thereafter. 4.Responsibilities of CPOE committee. (a) Identifying the issues with the physicians and clinicians as well as those with the IT experts and act as a bridge between them. (b) Identify the stakeholders and communicate with them to include them in decision making. (c) Ensure that compliance with the regulations are met. (d) Track the progress of the project with the schedule. (e) Continuous evaluation of the outcomes through trials during the project and take corrective actions. (f) Final evaluation and mapping it with project objectives. Record learnings..