WBS ExampleWBS #Task DescriptionDuration (hours)Milestone (YN)Sta.docx

WBS ExampleWBS #Task DescriptionDuration
(hours)Milestone (Y/N)Start DateEnd DateWork Effort 1
(hours)Resource 1Work Effort 2 (hours)Resource 2Starts After
TaskComments1Prepare room0YMilestone tasks have 0
duration1.1Protect or remove furniture2N1-Jan1-
Jan2Painter2Helper1.2Lay down canvas or plastic floor
covering2N1-Jan1-Jan2Painter2Helper1.11.3Sand and scrape
walls and ceiling4N1-Jan1-Jan4Painter4Helper1.22Paint
room0YMilestone tasks have 0 duration2.1Paint ceiling2N2-
Jan2-Jan2Painter1.32.2Paint walls4N2-Jan2-
Jan4Painter2.12.3Paint doors, windows, and trim4N2-Jan3-
Jan4Painter2.23Clean up room0Y3.1Remove protective
materials1N4-Jan4-Jan1Helper2.2 + 1 dayAllow day for
drying3.2Vacuum floors1N4-Jan4-Jan1Helper3.13.3Touch up
missed spots1N4-Jan4-Jan1Painter3.1Can start at same time as
3.23.4Secure signoff from client1N5-Jan5-Jan1Owner3.2,
3.34Project complete0Y5-Jan5-Jan1OwnerMilestone tasks have
0 duration
Resource ExampleResource NameCost per HourCost per
UnitTotal UnitsTotal
CostCommentsPainter2519$475Helper1010$100Owner501$50Pa
int (gallons)155$75Other supplies1001$100TOTAL$800
Gantt Chart ExampleWBS #Task DescriptionDuration
(hours)Milestone (Y/N)Start DateEnd Date11-Dec12-Dec13-
Dec14-Dec15-Dec16-Dec17-Dec1. My Health eVet
Registration0Y11-Dec12-Dec1.1.1.Clinical staff3N11-Dec11-
Dec1.1.2Service members2N12-Dec12-Dec2Training4Y12-
Dec16-Dec2.1.How to use the online portal4N12-Dec16-
Dec2.1.1.Clinical staff2N12-Dec12-Dec2.1.2.Service
members4N13-Dec13-Dec2.1.3.Existing Patients1N16-Dec16-
Dec3HIPPA Compliance1N11-Dec15-Dec3.1Privacy
Compliance documentation1N11-Dec11-Dec3.1.1. Ensure
clinical staff have read and agree to HIPPA regulations1N13-
Dec13-Dec3.1.2.Ensure service members have read and agree to

HIPPA regulations1N15-Dec15-Dec4Computer Access for the
patient4.1Purchase72Y11-Dec13-Dec4.1.1Interion privacy study
Carrel
TeakN4.1.2ComputersN4.1.3PrintersN4.2Installation4.2.1Proper
ty management install the booths4Y14-Dec14-Dec4.2.2IT
Helpdesk install the computer and printers2Y15-Dec15-Dec
Network ExamplePrepare in Visio, PowerPoint, or on paper and
scan in
Budget ExampleFixed Costs$10,000PhaselabormaterialsTOTAL
COST2 interion Carrel Teak$800.00$3,000.00$3,800.002
Computers$0.00$3,500.00$3,500.002
Printers$0.00$500.00$500.00TOTAL$800.00$7,000.00GRAND
TOTAL$7,800.00
<Project Name> Version: <1.0> <Draft>
Healthcare Community Outreach
HealthCare Community outreachproject Management plan
Version 1.5
12/17/2018
<Project Name> Project Management Plan Version:
<1.0> <Draft>
[Insert appropriate disclaimer(s)]
Revision Date: Error! Unknown document property name.Page 2
of 21
CDC_UP_Project_Management_Plan_Template_v1.1.docVERSI
ON HISTORY

Version #
Implemented
By
Revision
Date
Approved
By
Approval
Date
Reason
12/10/2018
Veteran Affairs System for the homeless and low -income
individuals
12/10/2018
individuals
12/10/2018
individuals

12/10/2018
individuals
12/17/2018
Section 4, 5, 6 and Appendix D added
12/17/2018
12/17/2018
UP Template Version: 12/17/18
TABLE OF CONTENTS
1Introduction4
1.1Purpose of Project Management Plan4
2Executive Summary of Project Charter4
2.1Assumptions/Constraints4
3Scope Management4
3.1Work Breakdown Structure4
3.2Deployment Plan4
3.3Change Control Management4
4Schedule/Time Management4
4.1Milestones5
4.2Project Schedule5
4.2.1Dependencies5

5Cost/Budget Management5
6Quality Management5
7Human Resource Management5
8Communications Management5
8.1Communication Matrix5
9Risk Management5
9.1Risk Log6
10Issue Management6
10.1Issue Log6
11Procurement Management6
12Compliance Related Planning6
Appendix A: Project Management Plan Approval7
APPENDIX B: REFERENCES8
APPENDIX C: KEY TERMS9
APPENDIX D: SUMMARY OF SPENDING10
IntroductionPurpose of Project Management Plan
The purpose of the Project Management Plan (PMP) for the
Community Healthcare Outreach is reaching out to the homeless
and deprived, low income individuals. With the atmosphere and
location for poverty-stricken people, it is almost impracticable
and unbearable for them to uphold a detailed and
straightforwardly available health care reports. Healthcare
Community Outreach believes that personal health record (PHR)
technology could help citizens have admission to their health
record. A contributor has contributed ten thousand dollars for
the project. Our panel has evaluated a diversity of options for
PHR, identifying the achievement and management expenses
and the controlled accessible financial plan. We have selected
the greatest profitable technique towards supplying PHRs that is
industrialized by the Veterans Affairs (VA) Health System. The
anticipated audience of the Community Healthcare Outreach
Project Management Plan is all project stakeholders as well as
the project sponsor, senior leadership and the project
team.Executive Summary of Project Charter
This project is design to maximize the budget assigned and
available resources already in place. We looking to deploy this

project within business hours to minimize the use of overtime.
With the exception of property management, we will not use
any outside resources. Please see scope management and work
break down
Assumptions/Constraints
The Personal Health Record is the electronic, universally
available resource for the provision of health information which
is maintained by the patients. The development of this project;
web-based personal record, is done through the VA health
systems. This project includes a list of assumptions for the
purposes of documentation of the estimates which have been
made, the schedule to the system, and at the same time the
financial plan to the project. The system will also be using a
single patient medical record across the enterprise and be
responsible for the overseeing of any ongoing health records
used for the related components. At the same time, will be
implemented through the development of site-specific policies
and procedures. The provider team for this project will not be
able to have any capability of declining the implementation
process for the project. On the other hand, the specifically
assigned tasks for the system users will be provided through the
members for the team in a timely manner having a lead time
which is enough (Lafky & Horan, 2011). The implementation
for the project by the management team should be completed
through the tasks that relate with the timeline which has been
specified timeline. The providers will also be able to have
access to the system through a certain gateway from the
location which has an internet access. The training process for
the project is a requirement and the users should be given
enough time for the training needs. Also, the emergency room
personnel should be able to have access to the records of the
clients of the system where there is a need. The system allows
the view of information which is stored on the database when a

patient does not have permission to access the system.
Some of the constraints or rather the problems which have been
experienced through the management for this project range from
the privacy and security issues, lack of its use and adoption
problems. The process of data accuracy has been noted to arise.
When the users of the system; who are the patients, enter their
own records in health records for the purposes of updates, have
raised a lot of concerns. The degree at which users should be
able to have control access over the system is questioned to
whether it should be a read-only access or whether it should be
able to give full access to the system (Kaelber & Pan, 2008).
Another most noticeable constraint for the implementation of
PHRs is the issue of security and confidentiality breaches. In
the system, not all parties which are involved are legal and
follow the obligations with respect to the process of privacy for
the system users. For example, a physician may be distressed on
the reliability of the information which is held on the system,
and this can lead to the question of the control system for the
project. Through different literature analysis and the actual
project implementation process, it can be said that a PHR
threaten the control, the autonomy process, and the authority for
the providers. Another major problem for this project is its
adoption by the physicians. The system come through with the
possibility of increasing the workload for the physicians.
Through an evaluation process to the physicians, it has been
concluded that the project is associated with an increased
workload which one of the constraints that should be most
addressed in this project. Lastly, it is the extent to which the
system can be fully adopted and at the same time being held
accountable for its content and the treatments which are
performed and based on the information providedScope
ManagementTo Design, plan, implement, and set measurement
and controls of a personal health record (PHR) system that will
help constituents have access to medical record anywhere and
anytime. The organization has chosen to use the Veterans

Affairs (VA) Health System that is available for free to anyone.
The Veterans Affairs (VA) Health System is free and is web
base. This system does not require a network infrastructure to
house or support. All the organization needs are available
computers and mobile devices with access to the internet. The
organization be capable of promoting, assisting and educating
their constituents on the benefits and how to use the PHR
system available. Therefore, personnel need to be trained in
how to navigate the PHR website and how to guide new users
that need registration
Work Breakdown Structure
1. My Health eVet Registration
1.1. Clinical staff
1.2. Service members
2. Training
2.1. How to use the online portal
2.1.1. Clinical staff
2.1.2. Service members
2.1.3. Existing Patients
2.1.4. New Patients
3. HIPPA Complains
3.1. Privacy Compliance documentation
3.1.1. Ensure clinical staff have read and agree to HIPPA
regulations
3.1.2. Ensure service members have read and agree to HIPPA
regulations
3.1.3. Provide Patient with HIPPA Compliance documentation
4. Computer access for the patient
4.1. Purchase
4.1.1. Interion privacy study Carrel Teak
4.1.2. Computers
4.1.3. Printers
4.2. Installation
4.2.1. Property management install the booths

4.2.2. IT helpdesk install the computer and printer
Deployment Plan
Deployment will start with registration of internal staff and
training on the use of the PHR. We will also conduct HIPPA
compliance refreshers. Also, private stations will be added to a
designated area in the wait room to provide access for those
with limited access to a computer. It will be two booths with
computer and printers. Property management and helpdesk will
need to get involve to set up such private booths.Change
Control Management
To major changes in control will happen in the project. First
one will be the built of the privacy booth by property
management. Second will be the installation of the computers
and printer, with the necessary restriction for the user. Users
will only have access to the Veterans Affairs (VA) Health
System. Schedule/Time Management
Establish a baseline within the first two weeks of the project
and monitor progress against the baseline on a weekly basis.
The Project Manager will be responsible for ensuring the
project schedule is updated with the latest information and
never more than three business days out of date. Milestones
The table below lists the milestones for this project, along with
their estimated completion timeframe.
Milestones
Estimated Completion Timeframe
My Health eVet registration
2 days
Training Clinical and Service staff
5 days
HIPPA Compliance Refresher
5 days
Purchase of privacy booths, computer and printers
3 days
Installation of privacy booth, computer and printer
2 daysProject Schedule

Refer to “Team B Healthcare Community Outreach Schedule
and Budget Management” Excel document Dependencies
There are three major dependencies. System is totally
dependable on the Veterans Affairs Health system. Our
organization does not control the system. Also, Information
system department will install the computers and property
management will install the privacy booths. Cost/Budget
Management
Refer to “Team B Healthcare Community Outreach Schedule
and Budget Management” Excel document.Quality Management
In most PHR implementation there is a level of requirements
that the system has to meet. A very important requirement is for
the system to be HIPPA compliance. For this project Veteran
Affairs health system is an approved government regulated and
HIPPA compliance application. Some other concerns in quality
is the education standards and user computer privacy. There is a
concern that a user walking away a computer may leave
sensitive information unattended. For this we will require the
helpdesk team to build a time out privacy screen that will pop
up with a minute of no usage, asking the use to reenter their log
in information.
Appendix A: Project Management Plan Approval
The undersigned acknowledge they have reviewed the PHR
Veterans Affairs Health System Implementation Project
Management Plan and agree with the approach it presents.
Changes to this Project Management Plan will be coordinated
with and approved by the undersigned or their designated
representatives.
Signature:
Carisma Smith
Date:
12/10/2018

Print Name:
Carisma Smith
Title:
Project Manager
Role:
Project Team Lead
Signature:
Gemnot Cox
Date:
12/10/2018
Print Name:
Gemmot Cox
Title:
Project Manager
Role:
Project Team Member
Signature:
Juan Hernandez
Date:
12/10/2018
Print Name:
Juan Hernandez

Title:
Project Manager
Role:
Technology Support
APPENDIX B: REFERENCES
The following table summarizes the documents referenced in
this document.
Document Name and Version
Description
Location
A Research Agenda for Personal Health Records (PHRs)
Version 15
The enrollment of the web-based site is completed within the
username and a password.
Kaelber, D. C., Jha, A. K., Johnston, D., Middleton, B., &
Bates, D. W. (2008). A research agenda for personal health
records (PHRs). Journal of the American Medical Informatics
Association, 15(6), 729-736.
https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2585530/
The Value of Personal Health Record (PHR) Systems
Volume 2008
Personal health records (PHRs) are a quickly
increasing area of health information technology
regardless of a absence of important appeal valuation.
Kaelber, D., & Pan, E. C. (2008). The value of personal health
record (PHR) systems. In AMIA Annual Symposium
Proceedings (Vol. 2008, p. 343). American Medical Informatics
Association.

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2655982/pdf/a
mia-0343-s2008.pdf
Glossary
Volume Unknown
CDC provides project plan terms
Glossary(n.d.). Retrieved from
https://www2.cdc.gov/cdcup/library/glossary/default.htm
Personal health records: Consumer
attitudes toward privacy and security
of their personal health information
Volume 17
PHR systems creators strive to prepare the requirements of
weakened and poorly individuals must check practical signs to
comprehend the structure supplies entailed.
Lafky, D. B., & Horan, T. A. (2011). Personal health records:
Consumer attitudes toward privacy and security of their
personal health information. Health Informatics Journal, 17(1),
63-71.
http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.820.5
326&rep=rep1&type=pdf
10 Examples of Milestones in Project Management
Vol. Unknown
Examples of Project Management
10 Examples of Milestones in Project Management (2018).
Retrieved from https://blog.teamweek.com/2018/07/project-
milestones-examples/
APPENDIX C: KEY TERMS
The following table provides definitions for terms relevant to
this document.
Term
Definition

Implementation Plan
The Implementation Plan explains how the business
merchandise will be established, arranged, and transitioned into
the working atmosphere.
Milestone
An important fact or occasion in the plan.
Stakeholder
A person or business that is vigorously included in the project,
which will influence the success of the project purposes
APPENDIX D: SUMMARY OF SPENDING
[You may double-click on the table to edit it according to the
information applicable to this project.]
PY: Previous Year; CY: Current Year; BY: Budget Year
1
Revision Date: Error! Unknown document property name.
Page1 of 15
[Insert appropriate disclaimer(s)]
Budget ItemPY-1PYCYBYBY + 1BY + 2BY + 3BY + 4Total
Planning:
Budgetary Resources $ - $ - $ - $ -
$0.00
Outlays $ - $ - $ - $ -
$0.00
Development &
Implementation of
Project:
$0.00
Outlays $ - $ - $ - $ -

$0.00
Total, sum of stages:
Budgetary Resources
$ - $ - $ - $ -
$0.00
Outlays
$ - $ - $ - $ -
$0.00
Operations &
Maintenance:
$0.00
Outlays $ - $ - $ - $ -
$0.00
Total, all stages:
Budgetary Resources
$ - $ - $ - $ -
$0.00
Outlays
$ - $ - $ - $ -
$0.00
Government FTE cost $ - $ - $ - $ -
$0.00
Sheet1Budget ItemPY-1PYCYBYBY + 1BY + 2BY + 3BY +
4TotalPlanning:Budgetary Resources$ - 0$ - 0$ - 0$ -
0$0.00Outlays$ - 0$ - 0$ - 0$ - 0$0.00Development &
Implementation of Project:Budgetary Resources$ - 0$ - 0$ -
0$ - 0$0.00Outlays$ - 0$ - 0$ - 0$ - 0$0.00Total, sum of
stages:Budgetary Resources$ - 0$ - 0$ - 0$ -
0$0.00Outlays$ - 0$ - 0$ - 0$ - 0$0.00Operations &
Maintenance:Budgetary Resources$ - 0$ - 0$ - 0$ -
0$0.00Outlays$ - 0$ - 0$ - 0$ - 0$0.00Total, all
stages:Budgetary Resources$ - 0$ - 0$ - 0$ -
0$0.00Outlays$ - 0$ - 0$ - 0$ - 0$0.00Government FTE
cost$ - 0$ - 0$ - 0$ - 0$0.00

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