barriers of communication

2. What is a barrier in Communication
Types of Communication Barriers
How to overcome these barriers

3. WHAT IS A BARRIER IN COMMUNICATION:
• A communication barrier is anything that comes in the way of receiving and
understanding messages that one sends to another to convey his ideas, thoughts,
or any other kind of information.
• These various barriers of communication block or interfere with the message that
someone is trying to send.
• There are numerous barriers to effective communication that can come in the
way. It happens because the message sent by the sender might not be
understood exactly as it is meant to be.
• These different types of communication barriers can come at any stage in the
process of communication.

4. TYPES OF COMMUNICATION BARRIERS:
• Physical barriers: These are obstacles that are present in the physical environment that prevent effective
communication. For example, loud noises, poor lighting, and distance can all create physical barriers that
make it difficult to communicate.
• Semantic barriers: These are obstacles that arise due to differences in language, dialect, or word meaning.
When people speak different languages, use technical jargon, or have different cultural backgrounds, they
may misunderstand each other's messages.
• For e.g. A manager is conversing in English to a group of workers who understand and speak Bengali. It will
create confusion among workers as they will not be able to understand what is being conveyed by the
manager.
• Psychological barriers: These are obstacles that arise due to attitudes, emotions, and perceptions of the
sender and receiver. Psychological barriers can include anxiety, stress, bias, and preconceived notions that
affect how people interpret and respond to messages.
• Premature evaluation of information by the receiver even before it is transmitted can lead to barriers in
communication, as it will create premature conclusion to the message, which withholds the original
message.
• Technological barriers: These are obstacles that arise due to limitations or failures in technology or
communication tools. For example, poor internet connectivity or faulty hardware can make it difficult to
communicate effectively in remote settings.

5. TYPES OF COMMUNICATION BARRIERS:
• Lack of Attention or Interest: If the message is irrelevant to the receiver or there are distractions
around (like others speaking at the same time) then the message might not be communicated
properly.
• Perception Difference: If two people see things differently then their viewpoints might come in the
way of deciphering the message correctly.
• Physiological barriers: Physiological barriers arise when a sender or the receiver of the
communication is not in a position to express or receive the message with clarity due to some
physiological issues like dyslexia, or nerve disorders that interfere with speech or hearing.
• Organisational barriers: Organisational barriers are those barriers that are caused due to the
structure, rules and regulations present in the organisation. The various types of barriers that can
be encountered due to superior subordinate relationships where the free flow of communication is
not possible.
• For Example: Sometimes the complexity of organisational structure and multiple managers make it
difficult to convey information properly, and the information gets distorted leading to
miscommunication.

6. • Ideas should be Clear before Communication: The person sending the message should have
clear ideas in his mind about what he wants to convey. He should know the objective of the
message and accordingly, he should arrange his thoughts in a systematized way.
• Sender should Communicate According to the Receiver’s Needs: The sender should frame the
structure of the message not according to his own level or ability but should keep in mind
the level, understanding, and environment of the receiver.
• Consult Others before Communication: During Communication planning, suggestions should
be invited from all the concerned persons. Its main benefit is that all those people who are
involved in the communication planning will contribute to the success of the
communication system.
• Be Aware of the Tone, Content, and Language of the Message: The sender should consider that
the message should be transmitted in a clear, precise, and easy language. The tone of the
message should not hurt the feeling of the receiver. Hence, try to formulate the content of
the message in brief and ensure to avoid technical words.
How we can Overcome These Communication Barriers

7. How we can Overcome These Communication Barriers
• Ensure to getting Proper Feedback: The aim of getting feedback is to find whether the
receiver has properly understood the meaning of the message received. While
communicating face to face, the reaction on the face of the receiver can be easily
understood.
• Be a Good Listener: Both sender and receiver must be good listeners in the communication
process. Both should understand each other's points of view with patience, attention, and
a positive attitude. A receiver can receive much relevant information if he is a good listener.
• Use visual aids: If possible, use visual aids such as diagrams, pictures, or videos to help
convey your message.
• Place & Time: Checking whether it is a good time and place to communicate with the
person.