Experts Live Europe 2023 - Ensure your compliance in Microsoft Teams with Microsoft Purview.pptx
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Microsoft Teams enables organizations to stay connected and access shared content at any time to learn, plan, and innovate—together. Although these advantages improve internal and external collaboration, organizations have serious concerns about being and staying compliant. Jasper Oosterveld, Microsoft MVP & Modern Workplace Consultant, is going to discuss the available Microsoft 365 Purview toolset to ensure and maintain your organizational compliance while working with Microsoft Teams.
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Experts Live Europe 2023 - Ensure your compliance in Microsoft Teams with Microsoft Purview.pptx
- 1. InSpark #ExpertsLiveEU Protect and govern your sensitive data with Microsoft Purview in Microsoft Teams Jasper Oosterveld
- 2. InSpark #ExpertsLiveEU Thank you to our Sponsors
- 3. InSpark Welcome 00 Introduction • Modern Workplace Consultant @ InSpark • Microsoft MVP • Amsterdam • /in/jasperoosterveld About me
- 6. InSpark Key features 01 Microsoft Teams Chat Meet Call Collaborate
- 7. InSpark Business value 01 Microsoft Teams Employee empowerment Integrated experience Increase productivity
- 8. InSpark Challenges 01 Microsoft Teams Explosion Management Staying compliant New way of working Guest access
- 9. InSpark My recommendation 01 Microsoft Teams Governance Change management Data security Device management Identity management
- 11. InSpark Challenge with Data Security 02 Data Security Unfragmented data Sensitive Information Types Information security policy
- 12. InSpark Risks 02 Data Security Fines Reputational damage Loss of trust
- 14. InSpark Setup a classification policy 02 Data Security • Company data specially prepared and approved for public use. • There is no breach of confidentiality. • Company data intended for general use within the organization. • There is a potential breach of confidentiality with external sharing. • Company information specifically intended for internal employees or specific individuals or organizations. • Information is only shared on basis of confidentiality. • Breach of confidentiality causes serious harm to the organization. Public Internal Confidential
- 15. InSpark Setup a security policy 02 Data Security Public • Accessible to all employees or authorized individuals. • No security. • Accessible to all employees. • Data is protected / not protected. • Accessible for all employees (internal) or authorized individuals or organizations (external). • Data is protected. Confidential Internal
- 16. InSpark Setup a security policy 02 Data Security • R&D information is specifically intended for R&D employees. • Data is protected for all R&D employees R&D • HR information is specifically intended for HR employees. • Data is protected for all HR employees HR
- 18. InSpark Generic Organizational Examples 02 Data Security Social Security number Credit card number Passport number Drivers license number IBAN Intellectual Property Employee information Customer information Mergers & Acquisitions
- 19. InSpark Identify Sensitive Information Types 02 Data Security Stakeholders Purview inspiration Law & regulations Impact data loss
- 21. InSpark Fragmented data 01 Microsoft Teams Type Location 1:1 chat & group chat Exchange Online (User mailbox) Channel messages Exchange Online (M365 group mailbox) Voicemail, call summary, and contacts Exchange Online (User mailbox) Channel meeting recordings & transcript SharePoint Online Chat meeting recordings & transcript OneDrive for Business Calendar data Exchange Online Files shared in chat OneDrive for Business Files shared in channels SharePoint Online Notes private meetings OneDrive for Business Notes channel meetings SharePoint Online Whiteboard OneDrive for Business Tasks Tasks for Planner & To Do Source: https://blog.quest.com/microsoft-teams-meeting-content-where-is-it-stored/ https://www.syscloud.com/saas-data-protection-center/microsoft-365/teams-data-storage/
- 23. InSpark Microsoft Purview 03 Microsoft Purview
- 25. InSpark Analyze current situation 03 Microsoft Purview Compliance Manager
- 26. InSpark Compliance Manager 03 Microsoft Purview
- 27. InSpark Analyze current situation 03 Microsoft Purview Content Explorer Compliance Manager
- 28. InSpark Content Explorer 03 Microsoft Purview
- 29. InSpark Analyze current situation 03 Microsoft Purview Content Search Content Explorer Compliance Manager Content Explorer Compliance Manager
- 30. InSpark Content Search 03 Microsoft Purview
- 31. InSpark Analyze current situation 03 Microsoft Purview Content Search Content Explorer Compliance Manager DLP & Activity explorer
- 32. InSpark DLP & Activity Explorer 03 Microsoft Purview
- 33. InSpark Classify & protect with Purview Information Protection
- 34. InSpark Scope 04 Microsoft Purview Information Protection Items & e-mail Microsoft 365 Group Purview Data Map Meetings
- 35. InSpark Sensitivity labels 04 Microsoft Purview Information Protection Encryption Location independent Safe & controlled meetings
- 36. InSpark Applying sensitivity labels 04 Microsoft Purview Information Protection Manual Automatically
- 37. InSpark External Collaboration Scenario: Manage external guests & sharing 04 Microsoft Purview Information Protection • Jane is the manager of the project department of Hammond Robotics. • Hammond Robotics distinguish different type of projects. • Each project has unique requirements for external invites & and sharing. • Jane needs an internal project site with no external access and sharing allowed.
- 44. InSpark Owners can change the label. Monitor with the Activity Explorer and Audit. Connect with your own provisioning solution (PNP). Talk with your Intune colleague before enabling CA with labels. Use PowerShell to define the default sharing link (view or edit) for a SharePoint site and site sharing settings. Tips & tricks 04 Microsoft Purview Information Protection
- 45. InSpark Mergers & acquisitions Scenario: Protect your sensitive content 04 Microsoft Purview Information Protection • Alex is part of the Hammond Robotics Mergers & acquisitions team. • He is currently part of a merger with codename Project MRVN. • All content related to this project needs to be automatically protected.
- 53. InSpark AIP unified labeling client is in maintenance mode. Review the current options & limitations (see resources slide). AIP unified labeling client (could) cause an issue with build-in labels. Use the remove encryption option for the public labels. Assign scoped labels to specific departments, teams or projects. Viewing encrypted content only works with Microsoft accounts. Tips & tricks 04 Microsoft Purview Information Protection
- 54. InSpark Prevent a data leak with Purview Data Loss Prevention
- 55. InSpark Power of Data Loss Prevention 05 Microsoft Purview Data Loss Prevention Identify Monitor Protect
- 56. InSpark Mergers & chat Scenario: Prevent data leak in chat 05 Microsoft Purview Data Loss Prevention • Alex is part of the Hammond Robotics Mergers & acquisitions team. • He is currently part of a merger with codename Project MRVN. • Any mention of Project MRVN is prohibited outside the dedicated team.
- 63. InSpark Personal data & sharing files Scenario: Prevent a data leak with sharing 05 Microsoft Purview Data Loss Prevention • Julia is security officer of Hammond Robotics. • One of the company policies aims to prevent sharing five or more IBAN numbers in files. • This is confidential information and shouldn’t be shared with external people.
- 72. InSpark DLP is not 100% failproof. Test the SIT with real world content related to the DLP policy. Create a separate policy for Exchange Online. Create a rule per Sensitive Information Type within the DLP policy. Tips & tricks 05 Microsoft Purview Data Loss Prevention
- 74. InSpark Microsoft Purview roll-out advise! 06 Conclusion Pilot Use-case Test & review Training & support Next department
- 75. #ExpertsLiveEU Thank you to our Sponsors
- 76. InSpark Microsoft Purview Services & Licenses Announcing AIP unified labeling client maintenance mode and sunset of mobile viewer Choose Microsoft Purview Information Protection built-in labeling for Office apps over the Azure Information Protection (AIP) add-in - Microsoft Purview (compliance) | Microsoft Docs Learn about sensitivity labels - Microsoft 365 Compliance | Microsoft Docs Automatically apply a sensitivity label to content in Microsoft 365 - Microsoft 365 Compliance | Microsoft Docs Overview of data loss prevention - Microsoft 365 Compliance | Microsoft Docs Overview of data loss prevention Create a custom sensitive information type in the Security & Compliance Center Sensitive information type entity definitions Data loss prevention and Microsoft Teams Resources 06 Conclusion