Microsoft Teams made collaboration, internally & externally, really easy and the sky is the limit. In between all the applause and cheers, customers are starting to ask an important question: How can we secure and manage our data? Jasper Oosterveld, Microsoft MVP, is going to answer this question and provide valuable guidelines. You can expect real-world advice around managing external access, Microsoft Purview Information Protection, and Data Loss Prevention.

1. Modern information technologies at the top event in Slo
Menti.com
Code: 7902 1959
Before we start! A poll

2. Modern information technologies at the top event in Slo
Secure & manage your data
while collaborating with
Microsoft Teams

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About me
• Consultant @ InSpark
• Microsoft MVP
• Amsterdam
• Married
• Father of Flora (9) and
Elliott (5)

4. Modern information technologies at the top event in Slo
My goal for today!
Secure
Access
(authentication)
Manage
Access
(authorization)

5. Modern information technologies at the top event in Slo
Microsoft Teams

6. Modern information technologies at the top event in Slo
Key features
Chat Meet Call Collaborate

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Business value
Integration Productivity Secure

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Customer worries
Explosion Management Secure & safe
collaboration
Adoption

9. Modern information technologies at the top event in Slo
Securing access
Authentication

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Point of view
Employees Guests

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“An individual without a Microsoft 365 account
from your organization.”
Guest

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Risks with guest access
Access
standard
channels
Data leak

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Identity & device security
MFA Conditional
Access
MDM
AAD Identity
Protection

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Demo
Sharing settings & policies

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Example: Guest expiration

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Managing access
Authorization

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Privacy options
Public Private Org-wide

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Type of membership
Owners Members Guests

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Manage owners & members
Manually Dynamically

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Manage ownerless groups
M365
Admin
Center
Azure AD Manually

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Guest review
Access
Reviews
IT External tool
Owners

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Guest link review
Manually External tool

23. Modern information technologies at the top event in Slo
Classify and protect
sensitive data
Microsoft Purview Information Protection

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Sensitivity labels
M365
Groups
Purview Data
Map
Sensitive
information

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Labels and securing information
Encryption
Location
independent

26. Modern information technologies at the top event in Slo
Labels and Microsoft Teams
Conditional
access
Privacy
setting
Guest
access
External
sharing

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Applying labels
Manually Automatically

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• Megan wants to implement sensitivity labels
within Hammond Robotics.
• With these labels, employees can manually label
(sensitive) content.
• It is crucial to automatically label all
information, from the MRVN project.
Scenario 1: Labels & Content

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Demo
Labels & content

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• Alex wants a private & secure collaboration
space with Microsoft Teams.
• It’s not allowed to add guests.
• External sharing is only allowed with approved
accounts.
Scenario 2: Labels & Teams

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Demo
Labels & teams

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Data Loss Prevention
Identify Monitor Protect

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Main advantage
Conscious
sharing
Unconscious
sharing

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• Megan wants to show a warning when employees
post an IBAN number in a chat message.
• She wants to prevent the external sharing of
files with a an IBAN number.
Scenario 3: DLP & Chat and files

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Demo
DLP & Teams

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Data Lifecycle Management
Govern data
lifecycle
Regulatory
requirements

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Features
Policy Labels Record
Management

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• Hammond Robotics uses Microsoft Teams for
collaboration around mergers.
• The content must be preserved.
Scenario 4: DLM & Microsoft Teams

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Demo
DLM & Teams

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• Start with a pilot
• One use-case with one department
• Test thoroughly
• Review test results & redesign solution
(optional)
• Extend to other departments
• Provide training & support materials
Microsoft Purview tips & tricks

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Don’t forget! Define these strategies
& policies
Governance Adoption &
change management
Information
protection

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• Microsoft Purview Services & Licenses
• Learn about sensitivity labels - Microsoft 365
Compliance | Microsoft Docs
• Automatically apply a sensitivity label to content
in Microsoft 365 - Microsoft 365 Compliance |
Microsoft Docs
• Overview of data loss prevention - Microsoft 365
Compliance | Microsoft Docs
• Learn about retention policies & labels to
automatically retain or delete content - Microsoft
365 Compliance | Microsoft Docs
Resources (1)

43. Modern information technologies at the top event in Slo
• Set up multifactor authentication for users -
Microsoft 365 admin | Microsoft Learn
• Set conditional access policies for Windows 365
| Microsoft Learn
• What is Azure Active Directory Identity
Protection? - Microsoft Entra | Microsoft Learn
• Set up Basic Mobility and Security - Microsoft
365 admin | Microsoft Learn
Resources (2)

44. Modern information technologies at the top event in Slo
THANK YOU