CSE101--Hospital sales management system (presentation)
HOSPITAL SALES MANAGEMENT
Mr. Farazul H. Bhuiyan
Md. Naimul Hossain
I. PRESENT HOSPITAL SALES MANAGEMENT
Manual Filing System
Every Department has its own Manual Database
Every Department has at least 5 Employees.
II. PROBLEMS WITH THE PRESENT SYSTEM
Hand written information hard to understand.
Searching for files is hard.
High chances of file misplacement/loss
Very time consuming process
III. AIMS OF HSMS
Minimizing paper work.
Easier searching and storing data.
Reducing employee number.
To create a central database
Interconnection of all the different departments’ data
This will make sharing information easier and faster.
Creation of a complete patient history database
computerized database containing all the different departments’ data.
No matter how old patient’s history be, it will all be saved.
Creating reports of all transactions
Reports of billing/ patients/ inventory etc. as required by the administration
can be created and used.
IV. SYSTEM SET-UP TIME
Questionnaire for every different department/user to be able
to create a system fulfilling their needs to the max.
Edit our system to include or exclude required data fields.
Planned to be finished within a time window of one and half weeks
The proposed solution will be set up at the hospital. This will
help test the new HSMS while debugging it and training the
employees at the same time
Planned to be finished within a time window of two weeks.
Planned to be finished within a time window of two and half weeks
New HSMS is planned to be finished within a time window of
a month & a half.
V. SOFTWARE REQUIREMENTS
Windows Operating System- XP onwards
MS Access- 2003 onwards
VI. HARDWARE REQUIREMENTS
Motherboard coupled with the 2GHz processor.
2GB RAM and 100 GB hard disk.
Monitor, Keyboard, Mouse and Printer
Specific type will depend on the department’s needs
DVD Re/Writer drive
VII. METHOD OF SOLUTION
Tables will be designed and created to store all data
Examples- Patient info. Table (design view)
Billing info. Table (design view)
Inter-connection of tables will allow the HSMS to work as
VIII . STRUCTURE OF HSMS
A- 3 basic sections,
each of which has
level, duties etc. They
Managerial Board, Department heads
Doctor’s consultation, Accounts
head, Laboratory Testing etc.
Reports, Billing, Pharmacy
Sales, Nurse Departments etc.
B- Thus to connect these 3
basic sections, we will be
using a hybrid topology,
A combination of topologies
Central server is Star topology
The three sections
IX. USING THE NEW HSMS
Main form connecting all
Shows the link to all tables/ forms/ reports
Forms are used by the users to input
Output for searches are given from
These are 5 basic dummy Forms
Step 3 –
The Navigation Panel shows the Report
They are automatically created from the
ESS makes use of this step to create
weekly/ monthly/ yearly reports, based
on which they can make decisions.
X. COST BENEFIT ANALYSIS
System Cost: includes the cost of the
software and hardware, training,
implementation, ongoing maintenance and
Other Cost: includes management cost,
Total Costs (in dollars)
Software Annual License
Expected Savings after
implementation ( in
2 (per chart)
Management and Employees Cost:
oManagement Cost includes every cost pertaining
to the management of the hospital system
oIncludes making appointments, checking patient
oEmployees include every one working in the
oManagement and Employees cost is reduced by
oIncludes averted costs and increased revenues
oBenefit accrues at the end of the first year
oBenefit is assumed to be $6000 at the end of the first year
oBenefit is estimated to be $30,300 at the end of the fourth
Benefits (in $10000)
XI. HSMS SERVICING
Using the Back ups
Training/ Cross Training sessions
DVDs/ Hard drives
For employees to be up-to-date with system
Different Users based on their sectors have different
More Efficient work