Health and Safety Policy

1. Pathway Group
putting you first
Health and Safety Policy
Pathway College
putting you first

2. Health and Safety Policy
This is the Health and Safety Policy of:
Pathway Group
205, Kings Road, Tyseley
Birmingham
B11 2AA
Tel: 0121 707 0550
0800 955 0870
www.pathwaygroup.co.uk
Hea
is t
Our
statement of general policy is:
• To provide adequate control of the health and safety risk arising from our work
activities and
learner environments
• To consult with our employees and learners on matters aff ecting health and
safety
• To provide and maintain safe plant and equipment
• To ensure safe handling and use of substances
• To provide
information, instruction and supervision for employees and learners
• To ensure
all employees are competent to do their tasks and to give appropriate
training
• To prevent accidents and cases of work-related ill health
• To maintain safe and healthy working conditions for employees and learners
• To review and revise this policy annually
Signed:
Safaraz Ali
Director
Review Date: October 2013
s
e
e a
ent
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ew
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ad
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Thi
1.

3. 1. Introduction
1.1 UK Government Legislation for Health & safety in the Work Place
The Health and Safety at Work etc Act 1974 (also referred to as HSWA, the HSW
Act,
the 1974 Act or HASAWA) is the primary piece of legislation covering occupational
Health and Safety in Great Britain. The Health and Safety Executive, with local
authorities (and other enforcing authorities) is responsible for enforcing the Act
and a number of other Acts and Statutory Instruments relevant to the working
environment.
The Act sets out the general duties which employers have towards employees and
members of the public, and employees have to themselves and each other.
The law requires what good management and common sense would lead
employers to do anyway: that is to look at what the risks are and take sensible
measures to tackle them.
The main requirement on employers is to carry out a risk assessment and to
record
the signifi cant fi ndings of the risk assessment.
The Act also requires employers to:
• Make arrangements for implementing the health and safety measures identifi ed
as necessary by the risk assessment
• Appoint competent people to help implement the arrangements;
• Set up emergency procedures
• Provide clear information and training to employees
• Work together with other employers sharing the same workplace
1.2 European Law
In recent years much of Britain’s Health and Safety law has originated through
proposals to the European Commission and is largely based on the principle of risk
assessment described above.
2.
onal
den
r
upatio
loyees her.
ad
nsible
entifi

4. 2. The following information lays out the company procedures
and responsibilities for all aspects of Health & Safety
LEVELS OF RESPONSIBILITY:
2
an
LE
Th
nd r
VEL
re
LS O
FIRE
MARSHAL
PROCEDURES:
DIRECTOR
HEALTH & SAFETY OFFICER
APPOINTED PERSON/
FIRST AIDER
APPOINTED PERSON/
FIRST AIDER
PAT
TESTING
• Health & Safe
Safety Audits: To be carried out quarterly by Health & Safety Offi cer
• Risk Assessm
Assessment: To be carried out annually by Health & Safety Offi cer
• Fire Audits:
To be carried out quarterly by Fire Marshal
• Fire Drill: To
o
be carried out 6 monthly by Fire Marshal and/or Health and Safety
Offi cer
• Fire Alarm
m
Check: To be carried out weekly by Fire Marshal and/or Health and
Safety Offi
ffi
cer
• First Aid
B
Box: To be checked monthly to ensure contents correct by Appointed
Person /
First F
Aiders
• Accidents: Acciden
nts
Accident Book to be completed and Health and Safety Offi cer
informed
inform
med
• Near Misse
M
Misses: Report to Health and Safety Offi cer
• Chem
Chemical mical In
Incidents: Report to Health and Safety Offi cer
• The compa
company c
Health and Safety procedure document will be reviewed every
12 months m
o
or as necessary and any revisions will be brought to the attention of
employees
emp
ployees
3. Risk Ris
k Assessment Assess
and Violent Incidents.
During
g the course of o
your day to day work, it is possible that you may come across
an incident incid
dent of challe
challenging or violent behaviour. This policy and these procedures
are to ensure e
that you
are fully aware of the support to you and the action you
should take t
in the event even
of such an incident.
P
3.

5. • Management takes its responsibilities for the safety and wellbeing of staff very
y
seriously, and acknowledges its duty under Health & Safety at Work legislation on
n to
provide a safe working environment and way of working
• Staff , too, have certain obligations under this legislation, to take responsibility bilit
ty fo
for
their own safety and to behave in such a way as not to endanger themselves elves
s or
their colleagues
• Staff should not accept violence as ‘part of their job’. Violence is always
s
unacceptable
• Management will take all possible actions to prevent violence towards ds staff
• Support systems are available for victims of violence, along with insurance rance cover
cove
ver
in appropriate situations and counselling support
• A system of reporting violent incidents is in place and staff are made of aware of
this, along with all policies and procedures for such situations
ALL POSSIBLE MEASURES TO PROTECT STAFF FROM SUCH INCIDENTS TS WILL BE
TAKEN.
4. Risk Management Practices and Procedures
The reason for a person’s challenging or aggressive behaviour may not be obvious,
but may be caused by a simple problem, which may be resolved by encouraging
ging
him or her to talk about it, whilst you listen in a calm and professional manner.
er.
In any event, it is prudent to observe your client for any indications such as:
a. Uncharacteristic behaviour (uncharacteristically quiet or displaying obvious signs
of anxiety).
b. Becoming verbally abusive or argumentative, provoking responses, physical
signs of agitation or aggression, such as clenched fi sts, colour, angry expression
in the face, etc.
• Detailed medical reports may be advisable and in some cases necessary,
particularly when an application for compensation is to be made
• Staff who have suff ered a violent incident should ensure that the incident is
recorded in the appropriate records
• Following an incident of violent abuse, the employee will be encouraged
to discuss the matter with his/her manager, so that all concerned can learn
from the experience to assist in further developing strategies for safety
in the
future. This discussion will also ensure that all procedures for reporting have
been complied with and discover what further support the staff member
may need
4.
ob
rag
ne
s:
vious
hysical
expressi
ade
t inciden
oncerned le
rategies edures reportin
upport mem
on
nt ed
earn
y ng ember
o
or

6. 5. 5
G
Guidance on Lone Working
5.1
Wh
When hen
lone working is being considered, an appropriate and adequate risk
assessment ass
sessm
men
must be carried out and account taken of the planned normal work and
any
y fore
foreseeable esee
hazards and emergencies that could arise. Lone workers should not
be
place
placed ed at
more risk than other employees.
5.2
2 A su
suitable uitable a
and suffi cient risk assessment for lone working should consider the
following fo
ollowi
ing factors, factor
together with any specifi c risks associated with the work being
undert
u
undertaken:
rtaken:
• Who Wh
is going
to be working alone?
• Where W
will the
they be working?
• Are A
they com
competent to carry out the work?
•
Does the workplace wor
present a special risk to the lone worker in addition to risks
associated wi
with the work itself?
• Is there a safe
means of access and egress from the work location?
• Can all plant
and substances and materials involved in the work be safely
handled by one o
person?
• Consideration Consideratio
should be given as to whether the work involves lifting objects too
large or awkward aw
w
for one person, or whether more than one person is needed to
operate es
essential ss
controls for the safe running of equipment?
• Is there an
any ny
risk of violence?
• Are some
e i
individuals more at risk than others when working alone?
• Are youn
young ng
people especially at risk if they work alone?
• Is the person pe
ers
medically fi t and suitable to work alone?
• What happ
ha
happens if the person becomes ill, has an accident or if there is an
emergency?
emerge
genc
• Are th
the he fi re
precautions for the building fully operational and understood by, and
familiar famili
iar to,
the lone worker?
• Are all a
fi re p
precautions available if the work takes place out-of-hours?
• Is the
e lone w
worker fully familiar with how to respond in an emergency? I.e. how to
activate activ
vate the
fi re alarm, phone numbers to call, who to contact?
• Are there t
eff e
ective communication links in the area / place they will be working?
• Is the th
he level of
supervision at other times suffi cient to ensure that any problems
are identifi i
ed and a
dealt with?
• Is there th
here a risk of
accidental release of material which could cause acute injury or
require requ
uire extensive
decontamination? e.g. gas release, explosion, spillage?
5.

7. • Are any other precautions necessary?
• As with all risk assessments the fi ndings should be reviewed at reasonable
ble
intervals during the work and in the light of experience. Managers /
Supervisors should involve lone workers in the risk assessment process, ss, and
a
should provide them with (access to) a copy of the agreed assessment
ent
• Where a risk assessment shows that it is not possible for the work to o be done
d
e
safely by a lone worker, then the work should not be undertaken until the
risks can be adequately controlled. Where a lone worker is working g outsid
outside
the college, e.g. carrying out home visits, then consideration must st be given
to factors outside the employer’s control, and if necessary, extra precaution
precautions
taken
Control measures that may be identifi ed by the risk assessment could ld include:
• Instruction, training, monitoring remotely e.g. by phone contact
• Protective equipment, such as personal alarms
• Steps to check that control measures are used such as supervisors
periodically visiting and monitoring people working alone
• Regular contact between the lone worker and supervisor by telephone one and
checks that lone workers have returned to their base or home on completion
mpletion
of their work may be required.
• Risk assessments can be used to formulate safe systems of work where re such
safe working arrangements are specifi ed.
Information for Persons Undertaking Lone Work
The Health and Safety at Work Act 1974 imposes a duty on everyone at work to
take reasonable care for the Health and Safety of themselves and others. This
requirement means that you are responsible for what you do, your actions and
omissions.
Your Manager/Supervisor should involve you in the risk assessment process to
enable an adequate and suffi cient assessment of the work to be undertaken. If a
risk assessment has not been carried out or you are not sure, then speak to your
Line Manager/Supervisor. The risk assessment that is produced for the work can
be
developed to formulate a safe system of work.
You should use safe systems of work in all you do. Some people are competent
through their knowledge, experience and training whilst others may need to
receive detailed instructions or training for a particular task. Be sure you know what
you have to do and that you have the necessary skills and knowledge to carry out
the work.
6.
o
om
er
ork ns rocess ertaken. peak ple competen
thers ask. kno
ca
o
r
n nt
o
now e
e
de
en
ns

8. If
you
have to use equipment of any sort in the course of your work, check that it
is free
e
from defects, has been regularly maintained and, where appropriate, has a
current nt test t
label. Any defective or suspect equipment must not be used; it must be
reported ed to t
your Line Manager/Supervisor for their immediate attention.
You
may
y be r
required to work off -site at college facilities or outside a building on
campus. s. A risk
assessment process, including any basic facilities for health, safety
and welfare elfare that th
may be required will be provided.
Suitable ble and adequate ade
fi rst aid provision has been made available throughout
the Group. First aiders are based in most premises during normal working hours.
Medium to high-risk workplaces are provided with an emergency fi rst aid box.
Personal Security
Staff who work alone should be aware of their situation especially when there
are few or no other persons in the building. It is sensible to lock the door to
your workplace
although in some instances this may not be possible. If you are
concerned, let
security know where you will be working and how long you expect
to be there. Depending e
upon the nature of the work and identifi ed risks, regular
monitoring may be necessary. This can be achieved by periodic telephone calls to
supervisors or security staff .
Bibliography
HSE Guidance on Lone Working – Working Alone in Safety (Controlling the Risks of
Solitary Work) (www.hse.gov.uk/pubns/indg73.pdf)
mo
hy
anc
Work
a
f
cur
rep
cam
an
S
dium high-ersonal
a
ot
De
m
o
Guida
W
f rrent
porte
u mpus
nd we
Suitab
Gr
Medi
Per
7.

9. Health and Safety Plan
REF OBJECTIVES: ACTION(S): ACTION BY: COM-PLETED
BY:
RE-MARKS:
1.0 To ensure that
the Company &
employers comply
with UK/EU H&S
Legislation and
Guidance
• To review the
Company’s Health
and Safety Policy
arrangements
Safaraz Ali Annually
May
2014
1.1 To undertake general
and specifi c risk
assessments
To carry out RA’s for the
following:
• Workstations
• Fire Risk Assessment
• COSHH
Safaraz Ali Annually
March
2014
1.2 To summarise the
Company’s H&S
performance in the
annual report for
2012
• Annual Report Safaraz Ali Annually
April
2014
1.3 To ensure that H&S
procedures are
updated to refl ect
changes in H&S
Policy/Legislation
• Review Procedures Safaraz Ali Annually
April
2014
1.4 To ensure that H&S
procedures are
updated to refl ect
changes in H&S
Policy/Legislation
• Meetings
• Employer
Engagement
• Assessment Plans
• Standardisation
Meetings
• H&S Booklet
• Training
All
employees
Ongoing Staff
meet-ings
1.5 To establish and carry
out Assessor audits
outside head offi ce
• Facilitators and
Operations Director
to enrol on to D unit
for H&S
• New LSC Standards
to be introduced
Safaraz Ali Annually
Novem-ber
2013
8.
ally
oing
mi
201
R
M
ally
4
nually
arch
14
ually
ly
y
-
13

10. REF
OBJECTIVES: ACTION: ACTION BY: COM-PLETED
BY:
RE-MARKS:
1.6
To
ensure that all
e
ew s
waren
new staff receive H&S
awareness training
• Induction
Programme
• Delivery of Basic
H&S Training
• Provide H&S Booklet
• Mentoring
Managers Ongoing Staff
meet-ings
review
1.7 To identify
appropriate
H&S training for
Peripatetic
Assessors/
others
Training need to
identify the following:
• Moving and
Handling
• First Aid
• Fire Training
• Reporting of
Incidents/Accidents
• Employee
Responsibilities
Safaraz Ali Ongoing Training
under-taken
review
July
2014
appropriat
trainin
Risk Assessment Assessm
Area General
HAZARD/RISK: EXISTING
CONTROLS:
FURTHER ACTION: REVIEW DATE:
R
Emergencies • First Aid Box provided
• First Aiders
• Fire/Emergency Lights
Test (weekly)
• Fire Marshall
Nominated
• Induction
• Competant Person on
duty at all times
• Emergency contacts
available for all
employees
• Smoke Detectors
•
Policies and
Procedures
• One further First
Aider to be trained
• Refresher courses
• Three First Aid
Trainers trained
December
2013
me
RIS
Emergenc
ncies
6 ne
aw
T
R
9.

11. HAZARD/RISK: EXISTING
CONTROLS:
FURTHER ACTION: REVIEW DATE:
Risk of Injury –
Employees and
Visitors
• Experienced
Personnel on
duty at all times
• Induction
• Sign-in Visitors
Book
Induction
documentation to
be improved
July 2014
Recording/
Reporting
• Policies and
Procedures
• Staff Meetings
• Policies and
Procedures to
be updated by
APH/ Director
• Quality
Standards to be
written by GH
May 2014
Floors • Free from
Obstructions
• Any loose
carpeting etc
to be dealt with
immediately
14
Ongoing
Lighting • Good Lighting
in all Offi ces/
Classrooms
• Good Natural
Lighting
• Emergency
Lighting Fitted
• Recorded checks
on emergency
lighting
• Reporting if
faulty
Ongoing
Cars • All cars to be
registered for
business use
• Copy of insur-ance
documents
held in offi ce
• Copy of drivers
licence held in
offi ce
• Copy of recent
MOT (if appl)
held in offi ce
• Advise to have
cars regularly
serviced (includ-ing
tyres
Ongoing
10.
ng

12. HAZARD/RISK: EXISTING
CONTROLS:
FURTHER ACTION: REVIEW DATE:
HAZ
H
Ventilation • Fresh air from
windows and
doors
• Fans provided
• Fresh air from
windows and
doors
• Fans provided
Ongoing
Ve
entila
atio
Temperature • Extra heaters
provided in cold
weather
Ongoing
Te
empe
erature
Outside Lighting • Outdoor light-ing
fi tted
Ongoing
Outsi
side Lightin
Maintenance of
Equipment
• All faults
reported
• PAT testing of
electrical items
• Maintenance
agreements in
place
• Nominated
Health & Safety
Offi cer to Report
Faults (AL & CF)
Ongoing
Ma
Eq
aintenance Restricted Entry • Authorised staff
only on some
doors
• Minimum key
holders
Ongoing
Ent
Risk Assessment Assess
Area Security
HAZARD/RISK: HAZARD/RISK: FURTHER ACTION: REVIEW DATE:
Risk of Intruders/
• Treble Lock-ing
Burglary/Theft
on Main
Entrance doors
• Camera linked
to video
• Burglar Alarm/
Fire Alarm
• Vigilant
Personnel
• Limited Key
Holders
• To be checked
regularly by H&S
Offi cer
Ongoing
n
ssm
HAZARD
D/RIS
Intrud
I
ry/Thef
Burglar
11.

13. HAZARD/RISK: EXISTING
CONTROLS:
FURTHER ACTION: REVIEW DATE:
Risk of Car Theft • Awareness of
importance of
parking in safest
situations
• Double Lock Car
Doors
• Valuables not be
left in sight
• Training
• Regular aware-ness
sessions
Ongoing
Risk of Staff Safety • Appointments
on diary
• Policy of
not meeting
candidates
outside
workplace
• Personal alarms
available
• Awareness of
Health and
Safety issues
in candidates
workplaces
• Awareness of
who to contact
if they have
a Health and
Safety issue.
• Training
• Refresher
Courses
• Regular
awareness
sessions at staff
meetings
• Notice posted
on Intranet
Ongoing
g
August 2014
Theft • Safe in offi ce
limited access
• Lockable
Cabinets for
Assessors
Ongoing
12.
01
going
14

14. NOTES
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16. Pathway College
putting you first
Pathway Group
putting you first
Pathway Group
Fairgate house, 205 Kings Road, Tyseley, Birmingham B11 2AA
Tel: 0800 955 0870 / 0121 707 0550
Email: info@pathwaygroup.co.uk
Web: www.pathwaygroup.co.uk