Immigration and Citizenship Canada - Prof. Peivand Pirouzi - Career competencies in Canada - planning and organization skills

CAREER COMPETENCIES IN
CANADA
PLANNING AND ORGANIZING SKILLS
Prepared and Presented by:
Pr. Peivand Pirouzi, Ph.D., MBA, CCPE, Cert. Psychiatry
Lead Educational and Career Mentor
2018
Prof. Peivand Pirouzi, 2018

Universal Employability Skills
1. Leadership/Management Skills
2. Communication Skills
3. Teamwork Skills
4. Self-Motivated/Ability to work with little or no supervision
5. Problem-Solving/Decision-Making, Reasoning/Creativity skills
6. Dedication/Hardworking/Work Ethic
7. Planning/Organizing Skills
8. Dependability/Reliability/Responsibility
9. Adaptability
10. Availability/Flexibility
11. Honesty/Integrity/Morality - Character Counts!
12. Computer/Technical Skills
13. Interpersonal Abilities

Universal Employability Skills
13. Self Presentation Skills
14. Multi-Tasking Skills
15. Positive Attitude/Motivation/Energetic
16. Self-Confidence
17. Leadership/Management Skills
18. Multicultural Sensitivity/Awareness
19. Loyalty
20. Professionalism
21. Willingness to Learn
22. Customer Service Skills
23. Common Sense

PLANNING AND
ORGANIZING SKILLS
You have to make
good choices

Definitions
 Planning - the forward-looking aspect of a job that
involves setting goals and objectives, and deciding
how best to achieve the goals and objectives.

Planning
 Involves deciding what to do and when, where, and
how to do it.
 Focuses on future events and finding solutions to
problems.
 Planning is ongoing.

Planning
 Types of Planning
 Strategic planning - long-term planning that addresses
an organization’s overall goals.

Planning – Types
 Strategic planning (continued)
 Occurs over a period of several years, and includes:
◼ Production objectives
◼ Assessing past, current, and future conditions and events
◼ Evaluating the organization’s strengths and weaknesses
◼ Making decisions about the appropriate course of action

Planning – Types
 Strategic planning (continued)
 Typically done by senior managers.
 Guides development of the operational plans.

Planning – Types
 Operational planning - short-
term planning that focuses on
the activities and actions
required to meet the
organization’s goals.
 Deals with specific actions,
expenditures, and controls and
with the timing of these activities
in a formal, structured process.
 Typically done by mid level
managers.

Planning – Types
 Project management - coordinates a set of limited-
scope activities around a single program or
intervention.
 Requires setting goals and objectives and outlining the
project’s critical path
◼ Critical path - the series of tasks and activities that will take
the longest time to complete.

Definitions
 Organizing - focuses on distributing and arranging
human and nonhuman resources so that plans can be
carried out successfully.

Organizing
 The process by which carefully formulated plans are
carried out.
 Managers arrange and group human and nonhuman
resources into workable units to achieve
organizational goals.
 Organizing function includes:
 Organization structures
 Job design and analysis
 Human resource management

Organization Structures
 In developing structure,
managers consider the
following:
 How to assign tasks and
responsibilities.
 How to define jobs.
 How to group individual
employees to carry out certain
tasks.
 How to institute mechanisms for
reporting on progress.

 Organization charts
 Give employees information about the major functions of
departments, relationships among departments, channels of
supervision, lines of authority, and certain position titles
within units.
 Help establish lines of communication and procedures.

 Departmentalization - the manner in which
employees are clustered into units, units into
departments, and departments into divisions or
other larger categories.

 Departmentalization (continued)
 Span of control - the number of subordinates who report
directly to a specific manager.

 Line and staff relationships
also help clarify an
organization’s structure.
 A person in a line position
has direct responsibility for
achieving the organization’s
goals and objectives.
 Staff - commonly used to
refer to the group of
employees who work in a
particular unit or department.

Class Exercise

Organizing Exercise
Can you organize a classroom?
 Using large paper and markers, draw your ultimate
classroom
 Explain each area and their relevance to the
function of the classroom
 You have: 6 rectangular tables, 2 round tables, one
kidney table, 2 computer tables, 26 chairs, 1 white
board, 2 word walls, 4 shelves, one storage area

Environmental Design Considerations
 Sense of community
 Personal territory
 Authentic motivation
 Classroom flexibility
 Environmental acknowledgment
 Flexible seating
 Work aesthetic
 Barrier-free

Please start to draw your ultimate
classroom !
6 rectangular tables, 2 round tables, one kidney table, 2
computer tables, 26 chairs, 1 white board, 2 word walls, 4
shelves, one storage area

Example of an optimized organized design

Class discussions
 Do you see any homology between organizing a
class and organizing a company?
 Based on what you organize?

Assess your marketability

3 Types of Skills
 Technical/ Work-specific skills are specific to a job and are not easily applied
in other environments or situations. These skills tend to be technical and/or
specialized.
 Functional/transferable skills can be applied in most environments and
situations. They incorporate various combinations of data, people, and thing skills.
Examples of functional skills include communication, planning, organizing, managing,
analyzing, and problem-solving.
 Self-management/adaptive skills (sometimes referred to as personality traits)
are related to how we conduct ourselves and are rooted in temperament. Examples
of these skills include taking the initiative, resourcefulness, being good-natured, and
reliability.

Why Look at Transferable Skills?
 Leverage skills for new opportunities
 Target skills will offer the greatest personal reward
 Identify areas of strength and interest
 Identify areas for growth and development
 Identify areas of burnout or dissatisfaction
 Data for self-marketing/ personal branding

Assess Your Marketability
 What Can You Provide that No One Else Can?
 Transferable skills
(i.e. communication, analyzing, organizing, problem-solving, planning,
presentation)
 Experience by organizational function
 Accomplishments

Assess Your Marketability:
What Can You Provide that No One Else Can?
 What do you know? What have you done?
 Personality and character (adaptive skills)
 How can you help? What value do you bring?
 Education and related training
 Volunteer experience

Assess Your Marketability:
Transferable Skills that Employers Seek
 Collaboration and Teamwork
Skills
 Diplomacy/Influence
 Adaptability and Flexibility
 Project Management
 Interpersonal Skills
 Communication Skills
 Entrepreneurial attitude and
creativity
 Understanding of multiple
perspectives
 Problem-solving and analysis
tied to the “big picture”
 Strategic planning

Take inventory of what YOU offer on
a piece of paper
 Major skills and abilities
 Social, technical or field-specific skills
 Important personal attributes (hard-working,
trustworthy, results-oriented, decisive)
 Ask: Where have I successfully used these
abilities, skills and attributes?

End of Session

Immigration and Citizenship Canada - Prof. Peivand Pirouzi - Career competencies in Canada - planning and organization skills

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Immigration and Citizenship Canada - Prof. Peivand Pirouzi - Career competencies in Canada - planning and organization skills