Wholesale - Documents required for signup

1. Documents required for signing
up
In this module, we will discuss :-
1. What are the documents needed for the signup process?

2. What are the documents needed for the signup
process?
The four documents that are mandatory for the signup process for you as a seller are -
Cancelled cheque
PAN card
Company and warehouse address proof
GST certificate
Document
needed for
signup

3. What are the documents needed for the signup
process?
Cancelled cheque
Description
• Only a scanned copy of a blank cancelled cheque on the company name will be taken to verify the bank details
• The cancelled cheque is to be provided with the Name - either printed/company stamp/handwritten
• In case of handwritten name or company stamp on the cheque, it should be supported with the bank passbook or the bank
mandate form
• In case of absence of a cancelled cheque, a declaration letter from the bank with the bank details mentioned on the bank
letterhead with the signature and stamp of the authorized bank signatory can be considered
• The bank statement will not be considered for as a valid document
• No overwriting or correction on the cheque should be there

4. Remember these points to avoid document rejection!
We accept the cancelled cheque image if:
• Beneficiary name, Account no., and IFSC code are all printed on it

5. Remember these points to avoid document rejection!
If these are not printed, we accept the cancelled cheque image if:
• the bank’s declaration/passbook with authorized signature and stamp of the bank is shared along with
the cancelled cheque

6. Remember these points to avoid document rejection!
If these are not printed, we reject the cancelled cheque image if:
• the bank’s declaration/passbook without authorized signature and stamp of the bank is shared
X

7. What are the documents needed for the signup
process?
PAN card
Description
• PAN stands for Permanent Account Number. It is mandatory for making financial transactions
• The PAN card should be on the company name. However, in case of a sole proprietor, it can be on the seller name
• A scanned copy of the PAN card is mandatory for verification
• A photocopy/online snapshot of the PAN card will not be considered

8. Remember these points to avoid document rejection!
We accept PAN card image when it is :
• Clear/Not blurred
• Scanned copy of the original document
We reject the PAN card image if :
• You share a copy which is blurred or is a scanned copy of
the photocopy of the PAN card
• You share the online snapshot of your PAN card
X

9. What are the documents needed for the signup
process?
Company address proof
Description
• The address proof is a document that is required to verify your company address details
• Only the scanned copy of the GSTIN, Electricity/Telephone bill, Certificate of Incorporation, Municipal corporation certificate,
lease agreement, Aadhaar card, driving license, bank passbook on the company name will be considered
• In case of a sole proprietor, the company address proof can be on the seller name
• The electricity bill/telephone bill should not be more than 3 months old

10. What are the documents needed for the signup
process?
Warehouse address proof
Description
• The Warehouse address proof is a document required to verify your warehouse address details
• In case the warehouse is in a different state, the GSTIN certificate of the new warehouse state must be provided
• However, in case of the exempted categories, the seller can provide the electricity/telephone bill, Rent/lease agreement,
Certificate of Incorporation and Municipal corporation certificate
• The electricity bill/telephone bill should not be more than 3 months old

11. Remember these points to avoid document rejection!
We accept documents when you share the:
Copy of the Aadhar card (both sides) Registered GSTIN Electricity Bill mentioning
the correct Pincode
Note – The shared bills should not be older than 3 months and expired govt. certificates are not acceptable

12. Remember these points to avoid document rejection!
We accept documents when you share the:
Note – The shared bills should not be older than 3 months and expired govt. certificates are not acceptable
Rent agreement (complete set) Telephone Bill
Aug
2017

13. Remember these points to avoid document rejection!
We accept documents when you share the:
Note – The shared bills should not be older than 3 months and expired govt. certificates are not acceptable
Udyog Aadhaar Shop Registration certificate
mentioning the Pincode
Certificate of
CENTRAL BOARD

14. Remember these points to avoid document rejection!
We accept documents when you share the:
Note – The shared bills should not be older than 3 months and expired govt. certificates are not acceptable
Certificate of IEC Certificate of IncorporationCopy of the Voter ID card (both sides)

15. Remember these points to avoid document rejection!
We reject the documents if :
• You share the VAT, TIN, Tax invoice, Provisional GSTIN with us
• In case you provide the scanned one-sided copy of the Voter ID card or the Aadhaar card with the name
mentioned on it
• You share a self-declaration form or bank passbook
• In case you are not a sole proprietor and have shared the documents on someone else’s name (other
than the company name)

16. Remember these points to avoid document rejection!
We do not accept documents when you share the:
X X
Provisional GSTIN TIN CertificateVAT Certificate
X

17. Remember these points to avoid document rejection!
We do not accept documents when you share the:
One-sided copy of the Aadhar card
with the name mentioned on it
Tax invoice
X X

18. Remember these points to avoid document rejection!
We do not accept documents when you share the:
X X
One-sided copy of the Voter ID card Trade Mark Certificate in someone else’s name
(other than company name)

19. What are the documents needed for the signup
process?
GSTIN
Description
• GSTIN stands for the Goods & Services Tax Identification Number needed from every seller for registration to sell his
products online
• It is mandatory to provide the GSTIN
• It should be on your company name. However, in case of sole proprietorship, it can be on the seller name

20. Remember these points to avoid document rejection!
We accept GSTIN details when :
• The PAN number in the GSTIN submitted by the seller is the same as the PAN card number submitted by the
seller
• The taxpayer type should be Regular and the status should be Active on the Govt. GSTIN portal
• It should be of the same state in which your warehouse is situated

21. Remember these points to avoid document rejection!
We reject the documents if :
• The taxpayer type is other than Regular and/or the status is other than Active on the Govt GSTIN portal
X

22. Remember these points to avoid document rejection!
We reject the documents if :
• The PAN number in the GSTIN number submitted by the seller is different than the PAN card number submitted by
the seller
2 Z 5JKCDE5678F29
X

23. What are the documents needed for the signup
process?
Brand Authorization letter Trademark Certificate
Description Description
• If you deal in a brand, you need to submit a Brand
Authorization Letter once you get registered
• The Brand Authorization Letter is issued by a brand in
order to authorize a store/seller to sell its products
online
• In case you own a brand, you need to share the
Trademark Certificate once you get registered
• A Trademark Certificate is required to protect your
creative assets like Logo, Slogan, Tagline etc. to
be used by others
• It should be on your company name. However, in
case of a sole proprietorship, it can be on the seller
name
Or

24. A few more tips to avoid document rejection…
Do not share unregistered GSTIN details
Do not share blurred images of the documents. Always share
the documents in the correct format (JPEG/PNG/PDF)
The details should not mismatch in correspondence to the
supporting documents
The saving account’s cancelled cheque should always have
the company name printed/stamp

25. Thanks everyone!
For any query, please raise a ticket using the Support tab on your seller
panel.