NCompass Live: How to catalog a kit

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Multi-material kits are found in many library collections. From educational activity kits to test prep kits, these items consist of many different types of materials, and cataloging them can present some unique challenges. In this session, Emily Nimsakont, the NLC’s Cataloging Librarian, will share some tips to keep in mind when cataloging a kit.

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  • The material in this presentation assumes a basic familiarity with cataloging, AACR2, and MARC. I’m not going to cover every area in detail and will focus mainly on areas and fields that are handled differently with kits than with other items. If you have questions about something I’ve glossed over, feel free to interrupt me. Also, if you have experience working with kits and have handled them in a particular way, please feel free to share.
  • Do not use mixed materials workform. This is for collections of archival materials that have different types of materials.
  • Use the location and name of the library. Date of publication reflects the date that the kit was put together
  • First indicator of 1 means that these are partial contents. A second indicator of 0 means that these are enhanced contents.
  • If the item does not specify an audience, do not supply an audience note.
  • NCompass Live: How to catalog a kit

    1. 1. How to Catalog a Kit<br />Emily Dust Nimsakont<br />Nebraska Library Commission<br />NCompass Live<br />June 23, 2010<br />Photo credit: http://www.flickr.com/photos/radiorover/419414206<br />
    2. 2. What is a kit?<br />“An item containing two or more categories of material, no one of which is identifiable as the predominant constituent of the item”<br />“A single-medium package of textual material”<br />AACR2, Glossary<br />Photo credit: http://www.flickr.com/photos/spam/3793948403<br />
    3. 3. Where do you find the rules for cataloging kits?<br />Kits do not have a chapter of their own in AACR2<br />Instructions for working with kits are scattered throughout other chapters<br />Rule 1.10 is about “items made up of several types of materials”<br />Rules in Chapter 10 (Three-Dimensional Artifacts) can apply<br />
    4. 4. Chief source of information<br />The chief source of information is the whole item. <br />Information can be taken from anywhere on the item.<br />
    5. 5. Bibliographic format<br />Visual materials<br />
    6. 6. Title and statement of responsibility area<br />Title statement = MARC field 245<br />Transcribe the title as it appears on the item<br />If no title is given, supply one in brackets<br />
    7. 7. Title and statement of responsibility area<br />Title statement = MARC field 245<br />General material designation (GMD) is necessary<br />List of terms found at AACR2 1.1C1<br />“kit” is on the list<br />
    8. 8. Title and statement of responsibility area<br />Title statement = MARC field 245<br />245 00 $a Hats $h [kit].<br />Photo credit: http://www.flickr.com/photos/newtonfreelibrary/2964737940/<br />
    9. 9. Title and statement of responsibility area<br />Title statement = MARC field 245<br />245 00 $a [Crochet kit] $h [kit].<br />Photo credit: http://www.flickr.com/photos/sin_agua/2351414150<br />
    10. 10. Title and statement of responsibility area<br />Varying form of title = MARC field 246<br />Titles found on other areas of the item<br />Spelling out numbers, abbreviations, etc.<br />
    11. 11. Publication areaMARC field 260<br />Place of publication : Publisher, date of publication.<br />260 _ _ $a Madison, Wis. : $b BiFolkal Productions, $c 1988.<br />
    12. 12. Publication areaMARC field 260<br />Publication information for a locally constructed kit<br />Roseville, Calif. : ǂb Roseville Public Library, ǂc 2010.<br />
    13. 13. Physical description area MARC field 300<br />Two options<br />Provide a general description here and a more specific description in a note<br />Describe all components of a kit in this area<br />
    14. 14. Physical description areaMARC field 300<br />300 _ _ $a 1 kit ; $c in container, 33 x 28 cm.<br />OR<br />300 _ _ $a 2 masks, 1 visiting card, 1 discussion guide ; $c in container, 33 x 28 cm.<br />
    15. 15. Notes areaMARC fields 5XX<br />Common uses for notes<br />Source of title<br />Statement of responsibility<br />Physical description<br />Contents<br />Summary<br />Audience<br />
    16. 16. Notes areaMARC fields 5XX<br />Source of title<br />500 _ _ $a Title supplied by cataloger.<br />
    17. 17. Notes areaMARC fields 5XX<br />Statement of responsibility<br />500 _ _ $a Developed by the Roseville Public Library in support of Every Child Ready to Read.<br />
    18. 18. Notes areaMARC fields 5XX<br />Physical description<br />500 _ _ $a Kit includes 2 masks, 1 visiting card, and 1 discussion guide.<br />
    19. 19. Notes areaMARC fields 5XX<br />Formatted contents<br />
    20. 20. Notes areaMARC fields 5XX<br />Formatted contents<br />505 2 _ $a Kyuuto! Japanese crafts : Amigurumi / Tomoko Takamori -- The happy hooker / Debbie Stoller.<br />505 20 $t Kyuuto! Japanese crafts : Amigurumi / $r Tomoko Takamori -- $t The happy hooker / $r Debbie Stoller.<br />
    21. 21. Notes areaMARC fields 5XX<br />Summary<br />520 _ _ $a Visiting card and prop (2 cardboard masks) are intended to prompt discussion of hat styles since the turn of the century.<br />
    22. 22. Notes areaMARC fields 5XX<br />Audience<br />521 _ _ $a Grades 1-2.<br />
    23. 23. Main and added entries<br />Personal name main entry<br />100 1 _ $a Ellis, Elisabeth Gaynor.<br />245 1 0 $a World history $h [kit] : $b connection to today / $c Elisabeth Gaynor Ellis, Anthony Esler.<br />700 1_ $a Esler, Anthony.<br />
    24. 24. Main and added entries<br />Title main entry<br />245 0 0 $a Global education resource kit : $b for educators and community organizers.<br />710 2 _ Heifer International.<br />
    25. 25. Fixed fields<br />Type of record (Type) = o<br />OCLC Bibliographic Formats & Standards<br />
    26. 26. Fixed fields<br />Type of material (TMat) = b<br />OCLC Bibliographic Formats & Standards<br />
    27. 27. 006 field<br />Elements have the same input standards as the fixed field codes<br />This field is used if it is judged important to bring out these aspects of the components of the kit<br />
    28. 28. 006 field<br />http://www.oclc.org/bibformats<br />
    29. 29. 006 field<br />http://www.loc.gov/marc<br />
    30. 30. 007 field<br />Include 007 field for each component of the kit that requires one (sound recording, videorecording, etc.)<br />http://www.oclc.org/bibformats/<br />
    31. 31. 007 field<br />http://www.loc.gov/marc/<br />
    32. 32. 007 field<br />
    33. 33. 007 field<br />
    34. 34. 007 field<br />
    35. 35. 006 and 007 fields<br />“When to add 006 and 007 fields” - Cooperative Computer Services, Illinois<br />http://ccslib.org/Catalogers/index.php?title=When_to_add_006_and_007_fields<br />
    36. 36. Resources for cataloging kits<br />Weber, Mary Beth. Cataloging Nonprint and Internet Resources. New York: Neal Schuman, 2002.<br />Chapter 6<br />Olson, Nancy B. Cataloging of Audiovisual Materials and Other Special Materials. DeKalb, IL: Minnesota Scholarly Press, 1998.<br />Chapter 12<br />
    37. 37. Resources for cataloging kits<br />Cataloging Kits - Folger Library, University of Maine<br />http://library.umaine.edu/techserv/Cataloging/Kits.htm<br />Cataloging Kits - Lewis & Clark Library System, Illinois<br />http://www.lcls.org/wp-content/uploads/2009/05/CATALOGING-KITS1.pdf<br />
    38. 38. Thank you!<br />Emily Dust Nimsakont<br />Nebraska Library Commission<br />800-307-2665<br />emily.dust.nimsakont@nebraska.gov<br />Photo credit: http://www.flickr.com/photos/montereypubliclibrary/3788455013/<br />

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