Job Description

1. SECRETARY
This position maintains files; answers multi-line phones; completes overtime reports;
writes memos, takes meeting minutes; maintains copy machine and general office
equipment and supplies; provides clerical and administrative support to security
supervisors and staff; and performs other duties appropriate to the assignment.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):
KNOWLEDGE: Of office practices and procedures; proper spelling, grammar and
punctuation; mathematics; style and format of correspondence, reports, and memos.
SKILL: In following written and verbal instructions; setting up and typing complex
reports; collecting and organizing data; taking/transcribing meeting minutes; setting
up and maintaining filing systems; and maintaining schedules or calendar for
supervisors.
ABILITY: To type letters and memos from notes or rough drafts; research files to
gather and/or update information; learn and adhere to Arizona Department of
Corrections policies and procedures; and work in a prison environment.
Preferred candidate will have two years professional office experience; proficient at using Microsoft Word, Excel and e-
mail.
Employment is contingent on the successful applicant passing a background investigation and pre-employment drug test.
Employees seeking a transfer or voluntary grade decrease should refer to Department Order 504, Section 504.16, for
instructions and requirements.
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Comprehensive benefits package includes 12 days sick leave, 12 days vacation, and 10 holidays per year; health and
dental insurance; retirement plan; life insurance; and long-term disability insurance. Optional employee benefits include
short-term disability, deferred compensation, and supplemental life insurance.
State employees are subject to mandatory furlough days scheduled for FY 2011 (6 days) and in FY 2012 (6 days). A
furlough is time off without pay and equals 8 hours per day for full-time employees and is pro-rated for part-time
employees.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative
format by contacting the Employment Unit Manager at (602) 771-2100. Requests should be made as early as possible to
allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation
Employer.
How to Apply: Get a referral card from YPIC, and apply online at www.azstatejobs.gov/internal. Create an account and copy-and-
paste or build your resume online. Once you have received a confirmation that your account and resume have been established, you
must still apply for the position for which you are interested.
Apply for the position by clicking on the “apply button” for each announcement. Be sure to print the “confirmation page” as it is your
record that you have successfully applied for the position. Attach the YPIC referral card to your confirmation and have it ready to
present if you are called for an interview.
3834 W. 16th Street • 928-329-0990 • Fax: 928-782-9558TTY (928) 329-6466 • www.ypic.com
YPIC is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
YPIC es un empleador que ofrece Igualdad De Oportunidades /Programas Se le Haran Disponible Cuando Solicite Ayuda Auxiliar Y Servicios
Adicionales Para Personas Con Incapacidades.