Job Description

1. CORRECTIONAL RECORDS CLERK
This positions calculates and maintains tentative release date lists for inmates; ensures
that committed offenders are released appropriately and all required notifications are
made in mandated timeframes; coordinates holds and releases of offenders; leads and
trains correctional records clerks; answers correspondence from offenders, other
agencies and the public; ensures that inmates are scheduled and seen for Board of
Executive Clemency hearings; inputs all board dispositions on denials and grants into
Parole Board sub-system; conducts file and computer audits; and performs other duties
appropriate to the assignment.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):
KNOWLEDGE: Of automated data and manual filing systems; work management;
leadership; and training practices and techniques.
SKILL: In operating keyboard and automated data equipment; oral and written
communications; and interpersonal relationships.
ABILITY: To review and interpret court documents, commitment orders and agency policies and procedures; monitor inmate
records and documents for accuracy and compliance; train subordinate staff; learn criminal codes, sentencing and parole laws, rules
and regulations; interpret policies and procedures governing transfers, movements, paroles, releases, discharges, detainers and
warrants; and work in a prison environment.
Preferred candidate will possess experience in a legal, correctional or law enforcement environment.
Employment is contingent on the successful applicant passing a background investigation and pre-employment drug test.
Employees seeking a transfer or voluntary grade decrease should refer to Department Order 504, Section 504.16, for instructions and
requirements.
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Comprehensive benefits package includes 12 days sick leave, 12 days vacation, and 10 holidays per year; health and dental
insurance; retirement plan; life insurance; and long-term disability insurance. Optional employee benefits include short-term
disability, deferred compensation, and supplemental life insurance.
State employees are subject to mandatory furlough days scheduled for FY 2011 (6 days) and in FY 2012 (6 days). A furlough is time
off without pay and equals 8 hours per day for full-time employees and is pro-rated for part-time employees.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by
contacting the Employment Unit Manager at (602) 771-2100. Requests should be made as early as possible to allow time to arrange
the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
How to Apply: Get a referral card from YPIC, and apply online at www.azstatejobs.gov/internal. Create an account and copy-and-paste or build your
resume online. Once you have received a confirmation that your account and resume have been established, you must still apply for the position for
which you are interested.
Apply for the position by clicking on the “apply button” for each announcement. Be sure to print the “confirmation page” as it is your record that you
have successfully applied for the position. Attach the YPIC referral card to your confirmation and have it ready to present if you are called for
an interview.
3834 W. 16th Street • 928-329-0990 • Fax: 928-782-9558TTY (928) 329-6466 • www.ypic.com
YPIC is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
YPIC es un empleador que ofrece Igualdad De Oportunidades /Programas Se le Haran Disponible Cuando Solicite Ayuda Auxiliar Y Servicios
Adicionales Para Personas Con Incapacidades.