Hrmc y2 of 2011 1

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Hrmc y2 of 2011 1

  1. 1. TEL: 012 810-7182/ 8604/ 8991 REF: S4/5/1/BDEPARTMENT OF HOME AFFAIRS: HEAD OFFICE FOREIGN OFFICES PROVINCIAL OFFICES GOVERNMENT PRINTING WORKS FILM AND PUBLICATION BOARD REFUGEE APPEAL BOARD IMMIGRATION ADVISORY BOARD STANDING COMMITTEE FOR REFUGEE AFFAIRSHUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO Y2 OF 2011VACANCIES IN THE DEPARTMENTAre you looking for an exciting and challenging career in a rapidly changing organisation?The Department of Home Affairs has embarked on an extensive turnaround programme, aimed atdeveloping a culture of responsiveness and improved service delivery. We are looking for committed,passionate and talented individuals to form part of a new leadership team, equipped with the rightskills to deliver a world-class service.If you have what it takes to serve the needs of South Africa’s citizens, residents and visitors and yourcredentials meet the requirements of this position - then respond before the closing date. Join ourleadership team in transforming our vision into a reality.The Department of Home Affairs is an equal opportunity and affirmative action employer. It isour intention to promote representivity (race, gender, disability) through the filling ofpositions. Candidates whose appointment/ transfer/ promotion will promote representivity willreceive preference.Successful candidates will be required to undergo a competency assessment, enter into aperformance agreement and be subjected to security clearance procedures.
  2. 2. POSITION NO 1 : SENIOR PROVISIONING ADMINISTRATIVE OFFICER: (FLEET MANAGEMENT)SALARY LEVEL : Basic Salary of R 185 958 per annum (Level 8). In addition to the stated salary, DHA offers a range of market related service benefits.CENTRE : Directorate: Facilities, (Fleet Management), Head Office, Waltloo, PretoriaREF NO : HRMC Y2/11/1REQUIREMENTS: A three year degree/diploma in Public Administration/Social Sciences or relevant tertiary qualification or NQF Level 6 equivalent qualification is required. Knowledge of the Public Service Regulatory Framework. Extensive knowledge of Transport Management and the National Archives Act. Knowledge of Office and Business Administration. Computer literacy and analytical thinker. Extended working hours may be required occasionally. A valid driver’s licence is required.KEY PERFOMANCE The successful candidate will be responsible for, amongst others,AREAS the following specific tasks: Provide administrative support in order to ensure effective and efficient operations of the office. Perform general administrative activities in support of the unit. Administer office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the unit). Maintain a filling system for the unit. Arrange and co-ordinate meetings and workshops. Procure office logistical requirements (make accommodation, flight and ground transport arrangements). Reconcile and process Wesbank payment. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Administer leave arrangements. Ensure the flow of information and documents in the office run smoothly. Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office; supervise the effective daily operation of the functional unit. Ensure delivery of service to internal and external requirements. Monitor service level standards, bottlenecks, trends and errors and take corrective action Produce quality reports regarding turnaround times, documents processed and error rates. Implement quality assurance and data quality measures to ensure quality of service delivery. Facilitate and maintain of records/documentation according to DHA requirements. Ensure quality and accuracy of output delivery by checking samples of outputs. Deal with non standard requests and issues from staff in the execution of their duties. Provide advice and assistance to staff members in the execution of their daily tasks. Perform end of day duties to ensure effective reporting, identification of issues and capturing of performance statisticsENQUIRIES: Mr M Chabalala (012) 810 7012POSITION NO 2 : CHIEF PROVISIONING ADMINISTRATION CLERK (FLEET MANAGEMENT)SALARY : All-inclusive salary package of R 149 742 per annum. (Level 7). In addition to the stated salary, DHA offers a range of market related service benefits. 2HRMC Y2 OF 2011Vacancies in the Department
  3. 3. CENTER : Directorate: Facilities, (Fleet Management), Head Office: Waltloo, Pretoria,REF NO : HRMC Y2/11/2REQUIREMENTS : A three year degree/ diploma with experience in office administrative functions environment and experience in filling and document management. Basic Knowledge of the Public Service Regulatory Framework, Public Finance Management Act (PFMA) as well as Constitution of Republic of South Africa. Good problem solving, liaison and interpersonal skills. Research, report writing as well as influencing and networking skills. Well developed planning and organisational skills. Strong analytical skills, computer literacy as well as conflict management. Willingness to work extended hours. A valid drivers licence is required.KEY PERFORMANCEAREAS The successful candidate will be responsible for the following specific tasks: Administer effective and efficient operations of the unit. Perform general administrative activities in support of the unit. Draft submissions, reports, memorandums and minutes for the unit. Conduct records and document management both manually and electronically. Arrange and co-ordinate meetings and workshops. Provide logistics support functions (make accommodation, flight and ground transport arrangement). Complete and submit subsistence claims. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the unit. Administer leave arrangements. Process forms and documents related to claims, payments, invoices and consultant fees relevant to the unit. Control utilization and maintenance of state owned vehicles. Facilitate vehicle registration, petrol cards applications and licence renewals. Update and maintain departmental asset register. Ensure history files of vehicles are kept up to date.ENQUIRIES : Mr M Chabalala (012) 810 7012POSITION NO 3 : PROVISIONING ADMINISTRATION CLERK (FLEET MANAGEMENT)X2SALARY : All-inclusive salary package of R 121 290 per annum. (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.CENTER : Directorate: Facilities (Fleet Management), Head Office: Waltloo, Pretoria,REF NO : HRMC Z3/11/3REQUIREMENTS : A three year degree/ diploma with knowledge of filling and document management. Good problem solving, liaison and interpersonal skills. Knowledge of ELS system. Knowledge of transport policies guiding the use of government owned transport and subsidized motor transport. Well developed planning and organisational skills. Strong analytical skills as well as computer literacy. Overtime may be required occasionally. A valid driver’s licence is required.KEY PERFORMANCEAREAS The successful candidate will be responsible for the following specific 3HRMC Y2 OF 2011Vacancies in the Department
  4. 4. tasks: Provide administrative support in order to ensure effective and efficient operations of the unit. Prepare meeting packs and distribute them timeously. Maintain filling system. Perform administrative work in support of the unit functions and operations. Update and maintain an upgraded manual and electronic filling system of documents to ensure proper administration and easy access of such information whenever required. Photocopying and faxing documents. Perform basic finance routine tasks such as preparing invoices and bank deposits. Keep record of all incoming and outgoing documents in the unit. Co-ordinate courier services and deliveries. Order/purchase stationery as well as other office supplies for the unit. Act as general receptionist for the unit. Record keeping of trip authorizations, log sheets and general correspondence. Issuing of trip authorities.ENQUIRIES : Mr M Chabalala (012) 810 7012POSITION NO 4 : PERSONNEL OFFICERS: APPOINTMENT (1 POSITION)SALARY LEVEL : Basic salary of R121 290 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.CENTRE : Chief Directorate: People Management and Development, Head Office, Watloo, PretoriaREF NO : HRMC Y2/11/4REQUIREMENTS : A relevant tertiary qualification at NQF Level 6. * Two years experience in processing service benefits and conditions of service in Human Resources. * Good knowledge of the Basic Conditions of Employment and COIDA Acts. * Strong client focus. * Good analytical, research, policy implementation and project management skills. *Sound communication (verbal and written), problem solving and decision-making skills. * Proven ability to innovative improvements in relation to the functions of the job, and to apply innovative thinking. *Strong work ethic and ability to work under pressure. * Excellent interpersonal relations, Computer literacy * Code B driver’s license.KEY PERFORMANCE The successful candidate will be responsible for the following specific tasks: Manage and process service benefits and conditions of service within the Department. Contribute to the effective operation of the Unit, by improving the day-to-day performance, delivery and client satisfaction index of the team. Facilitate the implementation (including marketing and communication) / compliance monitoring and impact evaluation of policies in relation to the job. Identify, initiate and champion the change of work processes in relation to the job, towards improved efficiency, client satisfaction and reduced risks. Maintain essential databases, covering all functional areas attached to the job, identify high risks and initiate solutions. Establish and maintain relevant networks / partnerships, to ensure implementation support as / when required. Advice and guide Departmental staff and managers on policies and matters related to the job.ENQUIRIES : Ms C Molefi, Tel No: 012-810 8596 4HRMC Y2 OF 2011Vacancies in the Department
  5. 5. POSITION NO 5 : PERSONNEL OFFICERS: LEAVE MANAGEMENT (2 POSITIONS)SALARY LEVEL : Basic salary of R121 290 per annum (Level 6). In addition to the stated salary, DHA offers a range of market related service benefits.CENTRE : Chief Directorate: People Management and Development, Head Office, Watloo, PretoriaREF NO : HRMC Y2/11/5REQUIREMENTS : A relevant tertiary qualification at NQF Level 6. * Two years experience in processing service benefits and conditions of service in Human Resources. * Good knowledge of the Basic Conditions of Employment Act, PILIR and leave Determination for the Public Service. *Strong client focus. * Good analytical, research, policy implementation and project management skills. *Sound communication (verbal and written), problem solving and decision- making skills. * Proven ability to innovative improvements in relation to the functions of the job, and to apply innovative thinking. *Strong work ethic and ability to work under pressure. * Excellent interpersonal relations, Computer literacy * Code B driver’s license.KEY PERFORMANCE The successful candidate will be responsible for the following specific tasks: Manage and process leave matters within the Department.AREAS: Contribute to the effective operation of the Leave Unit, by improving the day-to-day performance, delivery and client satisfaction index of the team. Facilitate the implementation (including marketing and communication) / compliance monitoring and impact evaluation of policies in relation to the job. Identify, initiate and champion the change of work processes in relation to the job, towards improved efficiency, client satisfaction and reduced risks. Maintain essential databases, covering all functional areas attached to the job, identify high risks and initiate solutions. Establish and maintain relevant networks / partnerships, to ensure implementation support as / when required. Advice and guide Departmental staff and managers on policies and matters related to the job.ENQUIRIES : Ms N Enslin, Tel No: 012-810 7615 5HRMC Y2 OF 2011Vacancies in the Department
  6. 6. INSTRUCTIONS TO CANDIDATES  Applications must be submitted on the Application for Employment form (Z.83) obtainable from any Public Service Department or at www.gov.za and should be accompanied by a comprehensive CV, including at least two contactable referees (these should be people who recently worked with the applicant), and certified copies of qualifications and Identity Document (with an original certification stamp).  It is the responsibility of applicants in possession of foreign qualifications, to submit evaluated results by the South African Qualification Authority.  Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences.  Forward applications, quoting the relevant reference number, to: The Director General: Department of Home Affairs Private Bag X114 PRETORIA 0001 For attention: Mr J S Modipa, Tel No: (012) 810-7182 Alternatively, applications may be hand delivered to HR Reception or to Security at the front entrance of the Department of Home Affairs, at 270 Maggs Street, Waltloo, SILVERTON. In the event of hand- delivery, applicants are to sign an application register as proof of application.  Submit a separate application and documentation for each position.  If no contact is made within three (3) months after the closing date of this advertisement, please accept that the application was unsuccessful.  It would be appreciated if the contents of this Circular Minute could be brought to the attention of officers under your supervision.  The closing date for applications is 30 September 2011 Applications received after the closing date or those that do not comply with the requirements, will not be taken into consideration.  No faxes or e-mailed applications will be considered. 6HRMC Y2 OF 2011Vacancies in the Department

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