TAMS presentation by Shri UL Narasimha Rao, Sr.AFA/T/CR, Mumbai

1. Traffic Accounts Management
System
(TAMS)
A way towards –
Transparency
Concurrency
Accuracy

3. Why TAMS
• FOIS caters RR generation and operational features.
• UTS/PRS caters generation of Tickets.
• There is no single software to collect and compile the
Revenue transactions.
• FOIS, UTS, PRS do not give the consolidated status of
revenue transactions on monthly basis.

4. TAMS Architecture and process

5. TAMS Integrations with different CRIS Projects
TAMS
PROJECT
Apportionment
module
Goods Balance
sheet Module
Coaching Balance
sheet Module
Traffic Book
Module
Account Current
Module
RBS
PRS
UTS
FOIS
PMS
IPAS

6. TAMS Integration Details
PROJECTS Integration Details
PRS
Sharing of monthly Passenger earnings data in consolidated format for coaching earnings
apportionment.
Sharing of Military and paramilitary data for preparation of Account office balance sheet.
UTS
Sharing of monthly Passenger earnings data in consolidated format for coaching earnings
apportionment.
Sharing of Coaching Balance Sheet for Internal Check module.
Sharing of Military and paramilitary data for preparation of Account office balance sheet.
FOIS
Sharing details of Goods railway receipt data .
Sharing of Goods Balance sheet data for Internal check Module
Sharing of Goods Apportionment Matrix data for preparation of Traffic Book Part C.
Sharing of Military and paramilitary data for preparation of Account office balance sheet.
IPAS Sharing of Data from Cash & pay module for Balance sheets internal check module.
For Transfer of Zonal apportioned share through IPAS Journal Voucher.
PMS Sharing of Parcel Data for Generation of Traffic Book.
RBS Sharing of Route wise Apportioned Percentage for Coaching apportionment module

7. GIANT STEPS
• Online apportioned revenue data
• Practically paperless
• Seamless integration with all other software
• Reconciliation of revenue data at all stations
• Online division-wise revenue
• Concurrent error redressal mechanism
• Finalisation of accounts and balance sheet concurrently

8. • Apportioned revenue data available on line to Commercial Dept.
• Dispensing submission of Manual/ system generated Balance Sheet to
Traffic Accounts
• Availability of Station outstanding data directly to Divisions and Hqrs.
• Division wise earnings – category wise are available through Traffic
Book Part A.
• Availability of Zone wise inward and outward data
• Instant Accountal of Debits and settlement of debits online. Eliminates
lot of correspondence.
• Dispensing the preparation of manual CR/ TR notes and online
reconciliation & acknowledgement of Cash through IPAS module.
Establishing strong relation between Traffic Accounts and
Commercial Dept

9. 1. Apportionment of Passenger & Freight Revenue.
2. Statistical Statement of Passenger Traffic – 6A
3. Station Balance Sheet (Cog & Goods)
4. Error Sheet module.
5. Traffic Book -Part A, B, C & D
6. Accounts Office Balance Sheet (AOB)
7. TIA module.
Components of TAMS

10. Seamless Station balance sheet
• All transactions feature in Station Balance Sheet
• All credit entries linked to debit entries
• Remittances of revenues reported concurrently – negligible CIT
• CR Note – Paperless
• Balance sheets are transmitted online to Traffic Accounts Office
• Minimal manual intervention
• All entries are reconciled
• User friendly – no separate windows to be learnt

11. E- CR Note
• Timely Accountal of Station Earnings
• Error free e-Cash Remittance note
• Simplification of Accountal at all levels.
• Elimination of TCC , Cash Bags,
• Down sizing the strength of Cash Witnesses posted in Cash Office.
• Instant acknowledgement for stations from cash office through system,
once data is saved.
• Elimination of cumbersome preparation of manual cash Remittance note s
(CR Note) at stations
• Unnecessary delay in transmission of manual CR notes to CAsh Office and
resultant delay accountal of station earnings at cash office.

12. Errors detected & resolved concurrently
• Issue of error sheets online
• Error sheets seen by stations online
• Station replies and deals error sheet online
• Traffic Accounts Office agrees/disagrees online
• Issue of online CAN
• Recoveries affected as soon as possible

13. Seamless maintenance of traffic book and
accountal of revenue
• Integrated apportioned data
• Zone-wise data seamless
• Encompasses all changes not in FOIS, UTS & PRS
• Integrated compilation of Traffic Suspense and Revenue Schedule
• Auto generation of TC & JV
• Generation of Abstract X & Y

14. AOB Module
TAMS
Voucher data
from PRS UTS
Voucher data
from IPAS
Automated
Reconciliation
Internal
Check
Auto bill
generation
IPAS Data checked &
matched manually
Matched
Unmatched

15. Conceptual Framework of TIA module
• To have effective planning & Control over Inspection Process
• To have better monitoring on the due & Over due Inspections
• To include flexibility through built in mechanism for Special Check,
Assistance to TIAs, allotment of inspection.
• Paperless reporting System (except TA 6F)
• Online verification of reports and closure.

16. Structure of Module
Module is divided into 2 parts:
- Activities carried out by Hqrs Team.
- District Management
- Station Management
- Special Checks
- Assistance to TIAs
- Inspection of Vacant Districts
- Checking of Inspection Reports
- Activities carried out by Field Team.
- Inspection as per the District List (Beat)
- Submission of Reports

17. Additional Features
• Provision for downloading the individual reports & Consolidated report
in PDF format.
• Save and Submit facility.
• Android App for making entry of Forecast & Movements.
• Integrated Debit raising & Credit allowing facility.
In progress -
Dash Board for smart inspection based on the activities of a station
- Station Outstanding.
- Irregularities reported in Last inspection

18. Way forward
• Auto reconciliation of TR data with Bank scrolls
• Auto generation of TC for JVs
• Generation of Abstract X & Y
• Generation of Account Current by 7th of next month- the
ultimate goal.
• Traffic Costing module

19. The TAMS initiative
will revolutionize revenue accountal
with financial discipline and
will pave way the path towards
effective and efficient Traffic
Costing, Statistics and Finance
THAT’S TAMS

20. Thank You