for understanding various returns submitted to traffic accounts office in Indian railways for accountal of all the earnings

1. Traffic Account Returns
By Noopur Tripathi
DyFACAO /W&S/AMV

2. Introduction
The revenues of Railways accrue mostly from the
transport of coaching and goods traffic and is realised
through booking point located at statins. Private
freight terminal, container depots, private sidings, et
cetera where the transactions originate and are
brought to the account

3. Accounts check of traffic
earnings
That the party to whom the service is rendered pays the proper
amount
That the Railway servants receiving payment correctly account for
the same
That if more than one railway renders the service; the amount is
properly distributed between them unless otherwise provided for
any specific
That the rates and ffares prescribed by the railway administration
from time to time for the various classes of traffic are within the
Maxima and minima fixed by the President

4. Apportionment of earnings
between Railways
The earnings from the traffic carried over two or more
railways are to be shared by them while only one
railway actually receive the money

5. Settlement of through traffic
transaction
In case of through traffic, even though the traffic is
carried by more than one railway a single voucher for
the traffic is issued by the station from which the
traffic originates.After the internal check of such
vouchers, et cetera is completed in the accounts
office, the earnings are apportioned between the
railways.

6. Cases of loss of revenue, or extra
expenditure to be reported to the
executive
This work is also performed by the traffic accounts
office in the course of internal check.

7. Period for completion of
traffic accounts
The period for their completion of accounts and for the
settlement, among railways, of through traffic
transactions, is the complete calendar month. To enable
The checking work to be distributed evenly throughout
the month certain Station returns are required to be
submitted by stations at stated intervals during the
month.
The work off the check of the station returns has to be
kept up-to-date, any failure to do so resulted in error
sheets

8. Types of statement
generated in account office
6A statement
7A statement
7C statement
Gross traffic receipts
Traffic suspense
10 days earning statement
Some other statements

9. Returns from where this
data is generated
Passenger classification
Balance sheet of different stations
Balance sheet generated in accounts office
Machine prepared abstracts
Wharfage and demurrage returns
Statement of siding charges
Abstract for good outward and inward for local and foreign railway
Local abstracts and summaries of parcels forwarded and received

14. Left luggage, demurrage
and wharfage returns
This return is received monthly from stations. It
contains all charges levied by stations for demurrage
on coaching vehicles and wharfage on parcel animals
and birds remaining undelivered and on luggage
arriving in advance of passengers and left luggage
chargesOn luggage left at stations for temporary
custody or any other unclaimed articles

15. Cash transmit notes
For miscellaneous receipts shown in cash remittance
note as one sum without particulars

16. Cash Remittance Note
This consist of all the cash remitted by stations. Only
one cash remittance note should be prepared for the
remittance of all the cash Mistakes are forbidden

17. Overcharge Sheets
Over charge sheet is prepared by the claims office
and submitted to the accounts office for certification
before issuing a pay order in favour of the person
entitled to the refund.

18. Credit advice notes
The objection by the stationmaster to the debit,
whether received direct from the station or through
their outstandings branch should be examined and if
the debit is found to be incorrect it should be
withdrawn and credit advice note issued to the
station. To enable the station to takeCredit in the
balance sheet

19. Receipt of machine prepared
abstracts from destination
stations
The destination stations are required to compare the
entries in the local through machine prepared
abstract received by them with those in the book as
per procedure and return one copy of the machine
prepared abstract to the accounts office along with
the goods balance sheet

20. 6A statement
Passenger earnings

21. 7A Statement
Originating earnings
On the basis of machine prepared abstract

22. 7C statement
For through traffic
Related with apportionment

23. Gross traffic receipts
Total earnings of a zone
Absolute and percentage terms

24. Traffic Suspense statement
Non realisation of Railway dues
Station outs standing
Account office balance shee
Cash in transit
Demand Recoverable

25. Importance
Proper accounting
Control through error sheets
Actual earnings of a zone
Preparation of earning budget
For apportionment purpose
For simplification and mechanisation

26. Future of traffic accounts
Digitisations
Accrual accounting

27. Confucius
Real knowledge is to know the extent of ones
ignorance

28. Thank you