The document describes the workflow for files and letters in the e-Office system before and after implementation of e-Office. It includes steps for logging into e-Office, receiving and sending files and letters, attaching documents, putting up notings, approving and signing letters digitally, and downloading documents from executive files. The key functions of the e-Office system like file management, correspondence, approvals and digital signature are explained.

1. - Uday Kiran Bora,
- AWAO/CRS/TPTY

2. WHAT WE RECEIVE IN OFFICE:
 FILES &
 DAK consists of
 Letters
 Office Orders
 Memorandums
 Joint Procedure Orders
 Circulars
 Representations etc.,

3. ACTION on DAK RECEIVED - BEFORE e-OFFICE
IMPLEMENTATION
Letter received
in R&D section
Distributed to
concerned
section
(Receipts)
Put up in the
concerned file
in Folio side
Noting will be
put up to Officer
by SSO for
Orders
Orders received
from Officer on
Noting side
Reply will be
sent to
concerned in
letter form
(Action taken or
Orders)

4. ACTION on FILE RECEIVED FROM EXECUTIVE - BEFORE
e-OFFICE IMPLEMENTATION
Executive File
received in
concerned
section of
Accounts deptt.
Concerned section will
prepare a parallel file
taking all copies of
necessary documents
Copies of necessary
documents are put
up in the Accounts
file in Folio side
Noting will be put up
to Officer by SSO for
Orders
Orders received
from Officer on
Noting side
A letter will be
prepared and
put up in the
Executive file
and sent duly
maintaining
Office copy in
Accounts file

5. Pre-requisites for
implementation of e-Office
 e-Office can only be used in Railnet.
 Digital Signature.
 Gov.in/Nic mail id.
 Any Browser with DSC service signer and Java 32 bit.
 How to get a Digital Signature
 How to get Gov.in/Nic mail id.

6. How to Open e-Office
 Open this URL in any browser:
 scr.eoffice.railnet.gov.in (for other Railways, SCR can be
replaced with er, sr, ecor, swr etc.,)
 Login screen will be displayed:
 Login with Gov.in/Nic mail id and with password.
Note: If your gov.in mail id is udaykiran.bora@gov.in, only
use udaykiran.bora (@gov.in can be omitted) as your Login
id.

7. LOGIN SCREEN

8. HOME SCREEN
By clicking on eFile or File Management
System we can enter into e office screen.

9. DAK will be received and sent
from this TAB for necessary action
e-OFFICE MAIN SCREEN
All files will be received in this
TAB for further necessary action
DSC should be activated from this
TAB in the initial login.

10. BROWSE AND DIARISE SCREEN – GENERATE – TO ATTACH IN ANY
FILE
TO GENERATE AND PUT UP/ATTACH
TO ANY FILE – THIS TAB IS USED.

11. BROWSE AND DIARISE SCREEN – GENERATE AND SEND – TO SEND
TO THE CONCERNED LIKE DAK (LETTER, CIRCULAR ETC.,)
TO SEND A LETTER
DIRECTLY TO
OTHER USER

12. The letters which are generated
through browse & diarize can be
seen in this tab, till we put up in a
file or send to other user.
INBOX SCREEN OF RECEIPTS TAB

13. INBOX SCREEN OF FILES TAB – WHERE WE RECEIVE ALL THE FILES
Files can be created in two ways.
1. After generating through Browse & Diarise, we can select put in a file option,
selecting from the existing files or creating a new one.
2. We can create a file from this tab.

14. To attach a document in the
folio side, click ToC (Table of
Contents)
To attach Letter/DAK/Document to the folio side of file.

15. Click attach Tab to attach a letter or DAK

16. Click

17. Click
To see the attached file, click on
the receipt/issue number.

18. Click

19. Noting screen

20. Folio Reference Screen
For giving reference in folio
side, this tab should be used.

21. Send screen

22. DSC sign and send screen

23. Signed with DSC and sent
to CWM for approval
Approved and signed with
DSC by CWM and sent
back.
DSC SIGNED FILE ON THE NOTING SIDE.

24. All files sent by
you can be seen
in this window.
If you want to pull back the file for correction
& resend or if the other user does not take
action on this, we can click this tab and pull
back the file. If this symbol is not there,
means the other user has already seen the file.
Sent Files screen and Pull back option

25. Give reasons viz. for reference or for correction
and press “OK” to get the file to your inbox.
Pull Back Option Screen

26. Downloading of Documents from the Executive file in e-office
This Tab can be used to download the
complete files, Notings, DFA &
Correspondence

27. Select option to
download and
give reasons and
press “OK” to
download the
file. The
downloaded file
should be browse
& diarise to
attach to other
files or create a
parallel file in
Accounts dept..
Downloading of Documents from the Executive file in e-office

28. To view the draft letter,
click here
Draft letter Approval and DSC signing

29. You can edit the draft and
approve, by clicking on this.
Draft letter Approval and DSC signing

30. A letter no. will be
automatically
generated in all the
pages of the letter.
To sign the letter, use
this custom sign to select
the place of signature.
Use DSC sign, for signing
on the left side bottom of
last page.

31. Select the place
of signature and
click on DSC
sign above
Draft letter Approval and DSC signing

32. Letter was digitally signed
which we can download and
send to concerned.
Draft letter Approval and DSC signing

33. THANK YOU