Some tips and guidelines on lions club installations

1. Club Installation
nagaRAJU
Guidelines

2. Club Installation Checklist
nagaRAJU
Before the Programme – 1
 Fix up Date, Time, Venue / Online Platform
 Fix up the Guests
(Installation Officer, Chief Guest, Induction Officer, Guests of
Honor)
 Ascertain number and order Tea / High Tea / Lunch / Dinner
 Assign responsibilities (programme chairperson, MoC, flag invocation,
introductions etc)

3. Club Installation Checklist
nagaRAJU
Before the Programme – 2
 Prepare minute-to-minute Agenda
 Send Invitations (to club members and guests)
 Personally Invite Chief Guest & others
 Invite the Press / Send Press Note
 Design / Order Programme Banner
 Get updated bio-data of guests for introduction
 Arrange Photographer

4. Club Installation Checklist
nagaRAJU
During the Programme
 Display Club Banner, Programme Banner, Gong & Gavel
 Attendance Register
 Receive and Seat Guests appropriately
 Assign Seats (name tags) on the Dais
 Maintain Decency and Decorum
After the Programme
 Send Thank You Messages
 Send Report to DG, RC, ZC, Lions Update and the Press
 Settle all Bills
 Submit Accounts in the next meeting

5. Club Installation – On the Dais
nagaRAJU
 Club President (2019-2020) to preside
 Programme Chairperson
 Treasurer (2019-2020)
 Club Secretary (2019-2020)
 Zone Chairperson
 Region Chairperson
 Induction Officer
 Guests of Honor (DCT, DCS, VDGs etc)
 Installation Officer
 Chief Guest

6. Club Installation - Program
nagaRAJU
1. Entertainment
2. Calling the Meeting to Order
3. Flag Invocation
4. Code of Ethics / Prayer / Song / Lamp
5. Welcome by President
6. Annual Report by Secretary
7. Greetings by Lion Tamer or IPP
8. Appreciation Awards/Recognitions
9. Induction of New Members
10. Brief Message (s) by Guest (s) of Honor
11. Introduction of Installation Officer
12. Installation of New Officer Bearers
13. Acceptance Speech by New President
14. Appointment of Club Committees
15. Announcements by New Secretary
16. Service Activities
17. Introduction of Chief Guest
18. Address by Chief Guest
19. Mementoes to Guests
20.Felicitations
21. Vote of Thanks by Programme Chairperson
22.National Anthem
23.Programme Adjourns
24.Entertainment/Cultural Programme

7. Club Installation Guidelines - 1
nagaRAJU
Time Management
 Start and end the meeting on time.
 Suggested maximum total time 90 minutes.
 Extra 30 minutes for induction.
 Another 30 minutes for entertainment, if any.

8. Club Installation Guidelines - 2
nagaRAJU
Presiding officer:
 Rise and announce loudly and clearly
“I call this installation ceremony meeting of Lions Club
of - - - - - - - to order,”
 Strike the gong with the gavel audibly.
Calling the Meeting to Order

9. Club Installation Guidelines - 3
nagaRAJU
 Stand to attention
 Display national flag
 Flag invocation – avoid mistakes
 National anthem can be chorus, led by one
Flag Invocation & National Anthem

10. Club Installation Guidelines - 4
nagaRAJU
 Welcome the chief guest, the other guests,
visiting lions and any non-lion guests.
 Do not welcome your own club members.
 Avoid report.
 Highlight your experiences
Welcome Address

11. Club Installation Guidelines - 5
nagaRAJU
 Give a comprehensive but brief summary.
 Consolidate category-wise.
 Avoid dates, unnecessary details.
 Not longer than 5 minutes.
Secretary’s Report

12. Club Installation Guidelines - 6
nagaRAJU
 Don’t address the guest being introduced.
 Be brief and interesting.
 Avoid reading out entire text from the directory.
 Not longer than 3 to 5 minutes.
 Present the guest after introduction.
Introductions

13. Club Installation Guidelines - 7
nagaRAJU
 Order and decorum
 Organize space in front of the dais
 Late comers to sit at the back
 Avoid cross talk and argument
Induction, Installation & Chief Guest’s Address

14. Club Installation Guidelines - 8
nagaRAJU
 Hand over the gavel to new president
 Escort them to their seats
 Hand over badges etc
 Hand over records & accounts
Handing over charge

15. Club Installation Guidelines - 9
nagaRAJU
 Brief highlights
 Goals for the year
 Committee appointments
 Seek support
Acceptance Speech

16. Club Installation Guidelines - 10
nagaRAJU
 Brief messages before the installation.
or
 Felicitations after the chief guest’s address.
 No speech after the chief guest has spoken.
Guests of Honour

17. Club Installation Guidelines - 11
nagaRAJU
By New Secretary:
About forthcoming events.
Announcements

18. Club Installation Guidelines - 12
nagaRAJU
 Be very brief.
 Not an occasion to demonstrate speaking skills.
 To the chief guest, other guests, visiting lions.
 To club members if any specific service rendered.
Vote of Thanks

19. Club Installation Guidelines - 13
nagaRAJU
Presiding officer (New President):
 Rise and announce loudly and clearly
“This installation ceremony meeting of Lions Club of -
- - - - - - is now adjourned.”
 Strike the gong with the gavel audibly.
Adjourning the Meeting

20. Club Installation Guidelines
nagaRAJU
Thank you
lionnagaraju@gmail.com