1 Waverley Council Events Policy .docx

1
Waverley Council
Events
Policy
LINKS TO COMMUNITY STRATEGIC PLAN AND DELIVER
Y PROGRAM:
Direction C6:
Arts and cultural activities foster an involved community and a
creative environment
Strategy:
Enrich the community’s cultural life and support lifelong
learning through a variety of cultural events and activities,
balancing the needs of residents and visitors
Direction: L1
Waverley’s economy is vibrant and robust and supports the
creation of a variety of jobs and business opportunities
Strategy:
Create vibrant public places through the support and provision
of a range of community and visitor related activities

Direction: L2
Visitors and tourists are welcomed and make a positive
contribution to the community and economy
Strategy1:
Develop and implement tourism initiatives to benefit both the
local economy and community
AUTHOR: Lorna Bussell
PROGRAM: Enriching Waverley
DATE APPROVED: October 2015
NEXT REVIEW DATE: 2018
TRIM FILE REF: A11 0687
2
CONTENTS
Introduction 3
Scope 3
Objectives 3
Definitions 4

Event purpose 5
Limitations and Restrictions 5
Approval Process 5
Event Impact Criteria 6
Event assessment and approval flowchart 7
Timeframe 8
Fees 8
Legal and Regulatory Requirements 8
Outdoor Event Industry Standards 9
Waverley Council Related Policies and Plans 9
3
Introduction
Council recognises the need to support the contribution events
make to Waverley’s

cultural landscape and the economy whilst minimising potential
impact of temporary
events to the community.
This Policy provides a frame work for the assessment and appro
val of temporary
events. These events take place on public land and in public bui
ldings owned and
managed by Council. The document ensures external event orga
nisers and Council
event organisers have clear expectations for temporary events h
eld in Waverley.
The Outdoor Event Management and Delivery Guidelines outlin
e procedures for
event organisers and Council officers to ensure events comply w
ith relevant
legislation, industry codes and industry best practice.
Event organisers for outdoor events are required to comply with
all legal and Council
requirements as detailed in Waverley Council’s Outdoor Event
Management and
Delivery Guidelines. Council may withhold or withdraw approv
al for any event which
does not comply with the Outdoor Event Management and Deliv
ery Guidelines. The
Outdoor Event Management and Delivery Guidelines will be up
dated from time to
time to reflect any legislative and/or Council operational change
s affecting the
delivery of safe, accessible and sustainable Events in Waverley.

Scope
This Policy applies to all events held in Waverley Council owne
d or managed public
buildings and lands within the Waverley Local Government Are
a (LGA).
This Policy does not apply to:
Unpublicised informal social or family gatherings in outdoor ve
nues where no
equipment is involved (standard park rules apply)
Outdoor Markets (Refer to: Council’s Outdoor Market Operatio
ns in Public
Places 2009)
Footpath seating (Refer to Council’s Development Control Plan
2012)
Seasonal use of sports fields by schools and registered sporting
clubs
Public rallies and demonstrations (Refer to NSW Police, Notific
ation to hold a
Public Rally)
Commercial fitness training (Refer to Council’s Commercial Fit
ness Groups
and Personal Trainers Policy 2011)

4
(Refer to Local Government Filming Protocol 2009)
Objectives
This Policy aims to deliver the following objectives
1.
Provide for a range of events that meet Waverley Council’s cult
ural, social, economic
and sustainable strategic directions.
2.
Clarify the expectations and classification of events in Waverle
y.
3.
Provide controls that minimise adverse impacts of events on the
non‐event
community and environment.
4.
Manage the health and safety of persons attending the events.
5.
Manage compliance with relevant legislative requirements and s
tandards.
Definitions

For the purpose of this Policy the following definitions apply:
Event
An organised one‐off temporary occurrence to be held within th
e Waverley LGA on
public land (outdoors) or public buildings (indoors), where peop
le assemble at a
given time and location for the purpose of entertainment, recrea
tion, community,
ceremonial or promotional purposes, either for free or for the pa
yment of a fee and
include but not limited to:
s and shows
off sporting events
screenings
and fairs
civil and religious ceremonies
or significant commemorative celebrations
activations or promotions
social gatherings with or without infrastructure
Events are further classified as either:
Not for Profit
An event held to raise funds or awareness of a not‐for‐profit org
anisation or
cause, run by or officially endorsed by a registered not‐for‐profi
t body eg
charities, public schools.

Private
An event held with no commercial or personal benefit or gain
5
Public
An event held for commercial gain or personal benefit
Council Run
An event created, organised and funded and/or partnered by Cou
ncil
Venue Managed
An event created and funded by an external body
Event purpose
Event applicants are required to demonstrate how the event will
provide a
welcoming and safe environment that meets one or more of the f
ollowing
outcomes:
delivers either recreational, social, cultural, education or inform
ation
opportunities for residents and visitors to participate

supports and contributes to the well‐being of residents and visit
ors
supports and includes people from all sections of the community
supports and respects the unique identity of Waverley and its cu
lture
recognises occasions of historical, social or cultural significanc
e
to the local economy, businesses and tourism
Limitations and Restrictions
Waverley Council does not support events:
promote tobacco or gambling;
alcohol promotion being the main purpose;
racist or sexist in nature;
endangered animals, or cruelty to animals;
cause undue strain on public spaces during the Summer season (
December to
January);
threatens biodiversity in ecologically sensitive areas eg bush re
generation
sites aquatic reserves.

Council may cancel or modify events at any stage in its develop
ment including, but
not limited to:
6
weather
high risks
safety or conditions
Approval Process
All events held in the Waverley LGA on public land or building
s owned or managed by
Waverley Council require approval from Waverley Council.
Assessment of an event application will be based on the followi
ng criteria:
Suitability and purpose of the event activity (see above “event p
urpose”)
and experience of the event organiser
and availability of the event location and duration
of the event on location and surrounds

To determine the level and number of management and complia
nce conditions to be
applied, events will be categorised as either a low, medium or hi
gh impact based on the
activity proposed.
All events categorised as high impact will be required to submit
an Event Management and
Delivery Plan a minimum of four weeks prior to occupation of t
he event site.
Event Impact Criteria
Low Impact Event
Held between 6am and 6pm
Infrastructure footprint under <50m2
Involves minimal/low level amplification1
Medium Impact
Event
Involves between 100 and 1000 patrons
Finishes between 6pm and 9pm
Infrastructure footprint between 50m2‐150m2
Involves food and / or non‐alcoholic service or sales
Involves minimal/low level amplification2
High Impact Event:
Involves more than 1000 patrons
Finishes after 9.00 pm on any day

Infrastructure footprint exceeds 150m2
Includes Liquor sale/supply for consumption
Involves amplified noise, music, entertainment or activities2
Includes fencing, stage, audio/visual equipment, tiered seatin
g
Requires road closures or otherwise impacts on the normal us
e of
roads and/or requires special/additional public transport provisi
ons
Involves fireworks / pyrotechnics
1 Minimal/low level amplification means to produce amplificati
on of devices including but not limited to; non‐commercial
entertainment speakers, music, loudspeakers, PA system or micr
ophone that are inaudible at a radius of 50m from the device
and operated between 6am and 9pm.
2 Amplified noise means use of any equipment/devices that amp
lifies noise, including though not limited to; entertainment
speakers, DJ, loudspeaker, PA system.
7
Event assessment and approval flowchart
Venue Managed Event Council Run Event
Event application form submitted
Application form submitted for the use of a

Council owned or managed public building or
open space for assessment.
Event proposal
Event proposal assessed against Council Event
Criteria; allocated a budget and event organiser
nominated.
Event application assessed
Event purpose, size, duration and suitability
assessed and either given an “in principal”
approval or rejected.
Event venue booked
Council owned or managed public building or open
space booked with relevant venue officer.
Event impact conditions applied
Event categorised as either a low, medium or high impact event
to determine the level and number of
management and compliance terms and conditions to be met by t
he event applicant to gain an event approval
and applicable fees to be charged.
Low to medium impact events High impact event

Venue Hire Agreement issued Venue Hire Agreement issued
Meetings with relevant authorities (eg local police
and transport) will be arranged prior a Venue Hire
Agreement being issued containingl the terms and
conditions required to be met by the event
organiser and addressed in the Event Management
and Delivery Plan.
Event compliance
Council officers and or rangers monitor event to
ensure compliance with terms and conditions of
event approval
Event Management and Delivery plan
(EMDP)
EMPD developed in consultation with event
organisers, Council officers and external agencies
eg local police, RMS, Sydney Transport, Maritime
services.
Pre occupation site condition inspection
Site compliance check prior to site
opening to public.
Event compliance
Council officers monitor event to ensure
compliance with terms and conditions of event
approval.

Post event site condition inspection
8
Timeframe
Waverley Council requires various lead times for event approval
s and site
management, depending on the event impact.
Low impact event 5 – 10 working days
Medium impact event 2 – 8 weeks
High impact Minimum 6 months
Any applications received less than the minimum standards abo
ve may be rejected.
Fees
Council’s fees and charges will be applicable as listed in Counc
il’s Pricing Policy Fees
and Charges relevant at the time of the event, including, but not
limited to:

a. Application fee
b. Venue hire fee
c. Temporary food vending permits
d. Temporary traffic management requirements
e. Site Supervision eg security, contractors, venue manager
f. Parking
g. Waste removal
h. Use of facilities
i. Use of utilities
j. Damage and/or Security Bond
Applicants are responsible for all other costs associated with co
nducting their event.
Legal and Regulatory Requirements
Event applicants are required to demonstrate compliance with le
gislative
requirements, including but not limited to:
Building Code of Australia and relevant Australian standards re
quirements
State Environmental Planning Policy (Exempt & Development)
Codes Div 3
Temporary Uses and Structures
Environmental Planning Policy – Infrastructure 2007
Act 2003 and the Food Standard Codes

9
Liquor Legislation Bill
Health and Safety Act 2011
Avoidance and Resource Recovery Act 2001
NSW Food Authority: Food Handling Guidelines for Temporary
Events
Health & Safety Act 2000
Protection of the Environment Operations (Noise Control) Regu
lation 2008
Free Environment Act 2000
NSW Explosives Act, Australian Explosives Code ‐ fireworks
Australasian Performing Right Association (APRA) licence for t
he use of live or
recorded copyrighted music
– Marine Aquatic Licence requirements
Outdoor Event Industry Standards
Additional conditions pertaining to outdoor events will be based
on relevant
planning requirements, legislation and industry standards.
Waverley Council Related Policies and Plans

Event applicants are required to familiarise themselves with the
Council’s relevant
policies and plans including, but not limited to:
Policy Fees and Charges
conditions applicable to the venue
of Management relating to venue
Sustainable Events Policy
Minimisation and Management Policy
Safety Plan
Action Plan
and Resource Recovery Action Plan
and Mobility Action Plan
EVN301_Assessment 3_Reflective Journal_ 2018
Page 1 of 5
ASSESSMENT 3 BRIEF
Subject Code and Title EVN301 Events Policy and Strategy
Assessment Reflective Journal
Individual/Group Individual
Length 1,000 words (+/- 10%)
Learning Outcomes d) Reflect upon the impact of policy,

strategic events
management, and asset management upon strategic
event planning
Submission Due By 11:55pm AEST/AEDT Sunday of Module 6
(week
12)
Weighting 20%
Total Marks 100 marks
Context:
This exercise is designed for students to demonstrate their
critical thinking skills as they
relate to the content covered in this subject. Students should
reflect on their own learning
experiences outside of the theoretical space and demonstrate
their understanding of event
policies, strategy and the use of events to drive either corporate
or community objectives.
Instructions:
You are to choose an event that you have attended and write a
reflective journal demonstrating
your understanding of content covered in the course. You will
be assessed on your critical thinking

skills, your understanding of key policy and strategy principles
and how they relate to the event
industry.
The best way to accomplish this task is to consider the
following questions in relation to a specific
event that you have attended or have knowledge of:
1. Did the event drive social or economic development for the
event host or key supporters?
2. Who benefited from the event?
3. Was there a return on investment? How was this measured?
4. Why did the Government or Corporate support this event?
5. Were there negative impacts? How were these mitigated?
6. Is there an example of a competing event (public or private)
that performed better on the
delivery of community/corporate objectives?
EVN301_Assessment 3_Reflective Journal_ 2018
Page 2 of 5
Your reflective journal should not be a simple recitation of the
material that has been

covered. You should use your post to demonstrate your
understanding of the subject matter
and any broader implications of what you have learnt, including
how you see your learning
experiences extending beyond the classroom.
Referencing:
Cite your sources using correct APA 6th ed. style of
referencing. In addition to academic references,
you are encouraged to include diagrams, pictures, screen shots,
links to websites, YouTube video or
similar, providing they are relevant to the topic and/or
illustrative of your example.
Similarly, you can reference from your personal experience
either working on events or attending
events. The citation in the text would be of the form (Pers.
Exp. 01). In the reference list this would
be:
<Place where it was held>
For example:
Beach NSW.

Referencing must be included in-text, with a reference list
provided at the end of the post.
Submission Instructions:
Submit your final Reflective Journal word document into
Assessment 3 submission link in the
Assessment section found in the main navigation menu of the
subject Blackboard site. Your
Reflective Journal will be formally graded via the Grade Centre
by your learning facilitator.
Submit your Reflective Journal in an academic style, including
both in-text citation and a full
reference list using the APA 6th edition style of referencing.
Please see the Academic Skills page on
Blackboard for information on referencing in APA 6th ed.:
https://laureate-
au.blackboard.com/webapps/blackboard/content/listContent.jsp?
course_id=_20163_1&content_id
=_2498849_1
As a student, you have responsibility with regard to your
academic conduct whilst studying. This
conduct is clearly outlined in the Academic Integrity Policy and
Procedure document. Please review
this document before submission.

The learning facilitator will provide feedback via the Grade
Centre in the Blackboard portal. Feedback
can be viewed in My Grades.
The Learning Rubric below is your guide to how you will be
marked in this assessment. Please be
sure to check this rubric very carefully before your submission.
https://laureate-
course_id=_20163_1&content_id=_2498849_1
https://laureate-
https://laureate-
https://laureate-au.blackboard.com/bbcswebdav/pid-6115549-dt-
content-rid-4650242_1/xid-4650242_1
EVN301_Assessment 3_Reflective Journal_ 2018 Page 3 of
5
Learning Rubric: EVN301 Assessment 3
Assessment
Attributes

Fail (Unacceptable)
0-49%
Pass
(Functional)
50-64%
Credit
(Proficient)
65-74%
Distinction
(Advanced)
75 -84%
High Distinction
(Exceptional)
85-100%
Overall
understanding of the
topics and
progression
40 %
Limited use and
understanding of
required concepts and
knowledge.

Adequate use of
definitions
demonstrating
knowledge and the
development over the
course
Shows the ability to
interpret relevant
information and apply it
to the real-life industry
Thorough knowledge of
the terminology.
Demonstrates a capacity
to explain relevant
development of
knowledge.
Well-developed analysis
and with application of
recommendations and
evident critical thinking
skills.
Highly developed
topics and its application
to events.

Shows a deep
understanding of their
learning process.
Thoroughly developed
and creative analysis and
application of subject
knowledge.
High-level critical
thinking skills in relation
to subject materials as
they apply to industry.
A sophisticated
topic. Shows the topic
limitations and areas of
improvement
Highly sophisticated and
creative analysis and
application of subject
knowledge.
Sophisticated critical
thinking skills in relation
to subject materials as
they apply to industry.
Good evidence of
additional thought and

research beyond that
contained within the
subject.
Use of examples to
illustrate the topics
30 %
Provides no example. Adequate examples to
illustrate the topic.
Relevant examples are
used to illustrate the topic.
Limited analysis
Varied examples are used
to both illustrate and
discuss the limitations of
the topic.
Cogent and contrasting
examples are used to
emphasise the topic.
5

Professional and well
written
20 %
Writing, composition of
ideas, and sentence
structure are
unprofessional.
Difficult to understand
for readers, no
logical/clear structure,
poor flow of ideas, lacks
supporting evidence.
Readers cannot follow
basic concepts.
Minimal information
and interaction.
Composition of ideas and
sentence structure are
adequate.
Information, arguments
and/or evidence are
written in a way that is
not always clear and
logical.
Line of reasoning is often
difficult to follow.

Reflective journal lacks
insight, depth or is
superficial
good.
and evidence are well
written, mostly clear flow
of ideas and arguments.
Line of reasoning is easy to
follow.
Reflective journal shows
some insight, depth & is
connected with events,
topic or activity.
very clear and in
organised manner.
and evidence are very
well written; the
information is logical,
clear and well supported
by evidence.
Reflective Journal shows
insight & depth.

Personal opinion is
expressed in an
appropriate style &
shows a good depth of
understanding.
exceptionally clear and in
organised manner.
Expertly written; the
post is logical,
persuasive, and well
supported by evidence,
demonstrating a clear
flow of ideas, opinions
and arguments.
Reflective journal shows
extensive insight &
depth.
Personal opinion is
expressed in an
appropriate style &
shows a very high level
of depth of
understanding.
Correct citation of key

resources and
evidence
10%
Demonstrates
inconsistent use of
good quality, credible
and relevant resources
to support and develop
ideas.
Does not use sufficient
sources.
Demonstrates use of
credible and relevant
resources to support and
develop ideas, however,
these are not always
explicit or well-
developed.

Demonstrates use of
credible and relevant
resources to support and
develop ideas. Shows good
evidence of attempts to
source information.
Uses a sufficient number
of sources.
Demonstrates use of
good quality, credible
and relevant resources to
support and develop
arguments and
statements.
Demonstrates use of
high quality, credible and
relevant resources to
support and develop

arguments and position
statements.
5
Does not include
correct references or in-
text citations; does not
use APA 6th style.
Uses sufficient sources,
however can be greatly
improved.
Attempt made to include
references or in-text
citations, however these

are sometimes
insufficient for research
purposes, or incorrect;
uses APA 6th style,
however may contain
some citation or
referencing errors.
Incorporates in-text and
citations references from
suitable sources; uses APA
6th style, however may
contain minor citation or
referencing errors.
Shows evidence of wide
scope for sourcing
evidence.

suitable sources; uses
APA 6th style, containing
minimal and or no errors.
Shows evidence of wide
scope for sourcing
evidence.
suitable sources; uses
APA 6th style, containing
no errors.

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