2. OBSERVATIONS:
Excessive numbers of visits are being made to off site centres
purely for routine work
Two separate departments are not planning their off site
workload together
Equipment database shows only jobs that are immediately due
(unless a time consuming manual search is processed)
An increase in off site work will be seen throughout the next
year

3.  1 year from implementation
 Reduce avoidable vehicle mileage by 10%
 Save £500 p.a. in fuel costs alone
 Increase technician time on site
 Reduce overtime requirements
 Save overtime costs of around £10,000 p.a.

4.  Create a specialised off-site servicing team (OSST)
 Analyse what equipment is held at off-site centres
 Create a planned schedule of visits
 Organise training, test equipment and spares requirements
 Implement the schedule for a trial period
 Engage in regular meetings to assess progress
 Continue with planned schedule if successful

5. An initial budget of £18,500 will be required to fund...
 Project Manager..............£16,000
 New Test Equipment.......£2,500
Costs included in the departmental budget are...
 Technicians salary
 Vehicle hire

6.  An increase in technician time on site
 Reduced mileage on works vehicle
 Lower invoices to health centres
 Surgery down time minimised
 Reduced requirement for overtime
 A return on the initial investment within 2 years of...
£21,000

7. PROJECT RISKS
 Staff sickness Low
 Repair work takes priority Medium
 Lack of test equipment Low
 Schedule Low
 Staff holidays Low
BUSINESS RISKS
 Job cuts Medium
 Motoring costs Medium
 Private sector Medium

8. STAFF
 Consider staff sickness upon team set up
 Provide incentives for schedule upkeep
 Arrange annual leave in advance
 Ensure excellent communication throughout
GENERAL
 Stress importance of keeping to schedule
 Invest in test and loan equipment
 Build up a stock of readily available spares

9.  Medical Imaging team can be incorporated into off
site servicing team
 Other off site work such as autoclaves and dental
chairs can be considered
 If the project works well off site, an on site
schedule of hospital wards and clinic areas can be
drawn up and implemented

10. Presentation by:
Richard Howell – Assistant Medical
Technician at the University Hospital of North Staffordshire
January 2012
 E-quip Asset Manager. Clinical Technology Equipment Database
 Howell, R. (2011). Project Proposal - Economising Service Visits to
Community Care Centres.
 Howell, R. (2012). Revised Project Proposal - Economising Service Visits
to Community Care Centres.